Office Coordinator

Salary Range: 28 to 35 (Currency: USD) (Pay period: per-hour-wage)

About Us:

Versana is an industry-backed fintech on a mission to make the syndicated loan market better. By digitally capturing agent banks’ data on a real-time basis, Versana provides unprecedented transparency into loan level details and portfolio positions, bringing efficiency and velocity to the entire market. Through our platform, participants can rest assured they are accessing the loan market’s most credible source of deal information.

About You:

Versana is looking for a highly organized and enthusiastic Office Coordinator to join our team! This is a temporary position (~90 days) with the potential for permanent hire.

 As an Office Coordinator you will play a critical role in managing our NYC office. This includes ensuring the smooth and efficient operation of the office, providing administrative and executive support, and assisting with a variety of duties to support various departments. You will also be responsible for fostering a positive work environment and assisting with the planning of internal and external events. We are looking for someone with a positive, upbeat attitude and can work independently. The ideal candidate is polished, has excellent interpersonal skills, is a self-starter, and has a track record of handling multiple competing priorities in a dynamic environment.

Key Responsibilities: 

• Manage the office by ordering supplies, restocking snacks, maintaining the kitchen, coordinating food orders, monitoring the inventory of IT equipment, and distributing mail and deliveries
• Ensure the quality of the office space by maintaining order of all collaborative spaces, resetting spaces/rooms between meetings, and assisting with room connection for meetings
• Support teams with conference room bookings or conflicts and ensure interview rooms are properly set up
• Own the calendars of executives by triaging competing priorities and protecting deep work
• Manage inboxes of C-suite by flagging urgent matters and making sure priorities are addressed in a timely manner
• Plan, coordinate, and execute impactful company events and activities such as weekly in-office lunches, monthly birthday events, and other team-related activities
• Serve as a point of contact for all vendors, candidates, and visitors in the office by greeting and checking them in, escorting them to the appropriate meeting room, and notifying their host
• Enhance our brand representation by overseeing the ordering and management of company swag
• Assist with office moves and changes to office layout and keep a vigilant eye on the office for any facility-related issues
• Serve as point of contact for incoming phone calls, check voicemails for the main company line and notify the appropriate team members or departments
• Support various teams with administrative tasks as needed, demonstrating flexibility and a proactive approach to workload management
• Book and manage domestic and international travel, and rebuild plans quickly when they change mid-trip
• Participating in ad hoc projects as needed