Administrative Assistant

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description:

POSITION PURPOSE SUMMARY: The Office Administrator/Book keeper leads and coordinates all secretarial, human resources, and financial duties.

Shift Timings: Work every Monday 8:00 am - 2:00 pm. Also 5hrs a day Monday -Friday from mid November - Early January. On call rest of year.

ACCOUNTABILITIES:

1.       Office Administration:

• Manage and oversee the day to day and month to month administrative operations of the office.
• Draft and type official correspondence.
• Open and distributes mail.
• Inform the Community Ministries Director of current activities through formal and informal reporting.
• Communicates changes in practices and procedures in the department to appropriate personnel and stakeholders.
• Function as a resource to other departments/programs/facilities regarding departmental services.
• Maintain familiarity with facility fire and disaster plans and participate in drills.
• Understand role and responsibility in fire prevention and disaster preparedness.

2.       HR Admin Assistance:

• Help support director with HR needs.

3.       Accounting and Finance:

• Help coordinate all aspects of accounting duties including payroll, receipts issuing, petty cash reconciliation, bank deposits, bill payments, and thrift store reconciliation. 
• Act as the facility liaison to all facility vendors regarding accounts and financial accountabilities.

• Ensure sound business practices are in place related to accounting processes.
• In collaboration with the Community Ministries Director, identify and recommend actions to improve the functioning of the department/services and provide sustainable budgetary positions.
• Provides statistical/accounting information monthly and as required to the Community Ministries Director.
• Collect and deposit cash donations and cheques when required.
• Follow-up with vendors and contractors re: questionable invoices.

• Participates in facility planning as appropriate.

WORKING CONDITIONS:   

•         Minimal exposure to disagreeable conditions.

•         Work in an office environment.

EDUCATION AND EXPERIENCE QUALIFICATIONS:

Education, Qualifications and Certifications:

• Completion of a formal post-secondary/college program of two years in Business Admin or Accounting. 
• An alternative level of education and experience may be acceptable.  
• Standard Class 5 drivers license required.

Experience and Skilled Knowledge Requirements:

• A minimum of two years of experience in office administration and accounting.
• Proficiency with MO suite and databases, as well as Internet applications and other Information Technology.

Skills and Capabilities:

• Ability and willingness to demonstrate respect, support, and understanding of The Salvation Army and its mission, culture, and values.

• Ability to secure clear Criminal Record Check, Adult and Child Abuse Registry Checks.

• Demonstrated sound organizational and time management skills.

• Attention to details.

• Ability to work well in a team and independently.

• Strong oral and written communication skills.

• Demonstrated critical thinking skills.

• Ability to respect and promote confidentiality and always maintain a professional manner.
• Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening.

Compensation:

The target hiring range for this position is $18.25 to $22.23 with a maximum of $26.20.

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email [email protected] if you have a need for any accommodation and we will be pleased to discuss this with you.