Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
A Bachelor’s degree is required.
Excellent verbal and written communication skills are required, including the ability to interact warmly and professionally with a diverse set of constituencies.
The candidate should be able to handle a wide range of administrative and executive support tasks.
Tact, proactivity, patience, attention to detail, and professionalism are essential.
The candidate must be able to multitask, meet deadlines, and work effectively in support of colleagues.
Advanced computer skills are required, including Microsoft Word, Excel, and PowerPoint.
Database experience is required.
The candidate must be available to work approximately 20 evenings and some Saturdays for events.
Responsibilities
Maintain the Raiser’s Edge database to ensure accurate, thorough records of all constituencies.
Assist with prospect research across constituencies to identify top prospects and solicitation strategies.
Process donations and generate gift acknowledgment letters.
Prepare donor profiles and development reports as needed.
Document protocols for all database activity.
Prepare mailing lists and coordinate print and digital mailings.
Reconcile revenues and brokerage accounts with the bookkeeper, and prepare audit reports as needed.
Provide support to Foundation staff with fundraising initiatives, office projects, and day-to-day activities.
Assist in managing overall office operations, including taking inventory of and ordering supplies.
Coordinate paper mailings and assist in creating electronic communications and other digital mailings.
Assist in preparing reports for Foundation staff and external audiences.
Manage the office calendar and schedule appointments, meetings, and travel.
Attend and support logistics for key Foundation and School events throughout the year.
Manage the Spring Benefit silent auction by coordinating approximately 250–300 auction items, detailing inventory, writing item descriptions, and organizing distribution.
Oversee the spreadsheet of all auction items.
Participate in the day-of run of show for the Spring Benefit.
Assist in planning and executing Foundation events, including promotion, managing event RSVPs, and preparing materials.
Record notes and prepare minutes as needed at various meetings.
Desired Qualifications
Raiser’s Edge experience is strongly preferred.
EMPLOYMENT OPPORTUNITY
Position
Foundation Associate (The Dwight School Foundation)
Start Date (approximate) November 2, 2026
Reports to
Foundation Director
Position Description
The Foundation Associate is an integral member of the Foundation team. The Foundation Associate is responsible for administrative support for most Foundation office initiatives, and collaborates frequently with (and provides support to) all members of the team.
Requirements and Responsibilities
Database:
Maintain Raiser’s Edge database to ensure accurate, thorough records of all constituencies
Assist in prospect research on all constituencies to identify top prospects and solicitation strategies
Process all donations and generate gift acknowledgment letters
Prepare donor profiles and development reports as needed
Document protocols for all database activity
Prepare mailing lists and coordinate all print and digital mailings
Reconcile revenues and brokerage accounts with the bookkeeper, and prepare audit reports as needed
Department Support/Office Administration:
Provide support as needed to all Foundation staff with fundraising initiatives, office projects, and day-to-day activities
Assist in the management of overall office operations, including taking inventory of and ordering supplies
Coordinate various paper mailings and assist in the creation of electronic communications and other digital mailings
Assist in the preparation of reports for Foundation staff and external audiences
Manage office calendar, scheduling appointments, meetings, and travel
Events:
Attend and support logistics for key Foundation and School events throughout the year
Spring Benefit:
Manage the silent auction by coordinating approximately 250-300 auction items, detailing inventory, writing item descriptions, and organizing distribution
Oversee spreadsheet of all auction items
Participate in day-of run of show
Assist in the planning and execution of various Foundation events, including promotion, managing event RSVP’s, and preparing materials
Record notes and prepare minutes as needed at various meetings
Qualifications
Bachelor’s Degree required
Excellent verbal and written communication skills required. A successful candidate will have superlative social skills and the ability to interact warmly and professionally with a diverse set of constituencies.
Candidates should be enthusiastic self-starters who can handle a wide range of administrative and executive support tasks
Tact, proactivity, patience, attention to detail, professionalism, and sense of humor are essential for this role
Candidates must have the ability to multitask, meet deadlines, and work effectively in support of colleagues
Advanced computer skills required, including Microsoft Word, Excel, and PowerPoint
Must be available to work approximately 20 evenings and some Saturday events required
Compensation commensurate upon experience: $70,000-$80,000/annum
About The Dwight School Foundation
The Dwight School Foundation is a 501(c)(3) which raises funds for faculty professional development, student financial aid and innovation grants for Dwight School New York. Dwight New York is an independent school located on Manhattan’s Upper West Side and was the first school in the United States to offer the full International Baccalaureate curriculum from Pre-K through Diploma.
Dwight School’s goal is to achieve and maintain equal employment opportunities. It is also the policy of Dwight School to maintain a work environment free from discrimination based on race, color, religious creed, national origin, gender, sexual orientation, age, disability, genetic information, veteran/military status, marital status or other status protected by federal or state law, with regards to any term or condition of employment.