Document Specialist

POSITION: Document Specialist

JOB TYPE:  Full-Time

LOCATION:  Hayward, Wisconsin

WHO WE ARE

Steigerwaldt Land Services, Inc., is a full-service resource solution company, offering a wide range of appraisal, analysis, real estate, right-of-way, environmental, and forestry services to our clients in the Lake States region and beyond.  Founded in 1957, Steigerwaldt is a third-generation, family owned and operated company with history and experience spanning more than 60 years.  Steigerwaldt employs a staff of over 50 people, with offices in Tomahawk and Hayward, Wisconsin; and Marquette, Michigan.

Becoming a member of Steigerwaldt is more than just an opportunity to follow your passion in real estate. It is an opportunity to be a part of an organization that fosters professional growth, nurtures your talent, and allows you to take ownership of your career path. A strong sense of brand, culture, and values define our company and our team. Our office culture is one that values synergy in the office and in the field.

Steigerwaldt creates a transparent and inclusive environment that involves you in team decision-making, cross-department learning, career path exploration, and hands-on experiences for you to grow your breadth of knowledge.

If this sounds like the supportive, passion-driven, professional environment you will thrive in, please apply to join our team. We are currently seeking a full-time Document Specialist. This is considered an entry-level position with 1-3 years of experience in reviewing title work, drafting legal documents, performing administrative tasks, supporting real estate permitting and other real estate related tasks. The ideal candidate would understand necessary local, state, and federal statutory requirements for voluntary and eminent domain land acquisitions and real estate permitting with experience on electric transmission and/or oil and gas linear acquisition projects.

WHAT YOU WILL DO

This position resides in our Energy, Infrastructure, and Real Estate Division and will support right-of-way acquisition, land leasing, permitting, and construction support for oil and gas, wind, solar, and transmission areas. Responsibilities include, but are not limited to:

• Create and manage project permanent files
• Perform data entry and run reports
• Prepare and reproduce easements and other documents
• Assist Supervisor and team with assigned aspects of projects
• Compose internal and external correspondence as directed
• Perform project-related duties requested by Supervisor
• Maintain strict confidentiality
• Proofread documents for accuracy
• Mailing, digital and hard copy filing per client specifications
• Document recording
• Project file close out
• Other project related duties as required
  
  

WHO YOU ARE

You are a supportive and reliable team member that engages in building a great team and work culture.  You are driven and motivated to be a part of a successful team and provide high-quality service and results.  You show persistence, tenacity, and grit every day, through tough conditions and deadlines with energy and enthusiasm.  You are curious and open-minded in exploring solutions and opportunities.  You are accountable and a caretaker of resources, people, and company. You thrive working in a fast-paced, highly driven environment and can adapt quickly to changing conditions and priorities.

• Functional & Technical Expertise – Effectiveness at gaining, maintaining, and sharing functional expertise related to the role in the organization, including the specific knowledge, skills, and abilities spelled out in the job description and the incorporation of new technologies for competitive advantage.
• Integrity & High Standards – Effectiveness at maintaining the highest ethical and professional standards and company values while building and maintaining trust through transparency, dependability, and consistency, admitting, and correcting mistakes, and promoting high integrity in others.

• Drive & Initiative – Effectiveness at establishing, pursuing, and attaining stretch goals and an ambitious workload that drive the mission in a way that is vigorous, enthusiastic, persistent, positive, internally motivated, and fast paced.

• Problem Solving – Effectiveness at predicting problems inside and outside of the specified role, recommending solutions that are logical, timely and creative, and taking corrective action in the purview of the role and/or coordinating with others when problems cross role and team boundaries.

• Adaptability – Effectiveness at coping with changing priorities, alterations in workflows and overcoming unexpected barriers while demonstrating a learning mindset, growing from adversity, and recommending changes for the betterment of the organization.

• Communication – Effectiveness in both verbal and written expressions of ideas in a clear, concise, and grammatically correct manner, ensuring that all messages are both professional and precise in all media while proactively fostering two-way communications with colleagues and customers.

• Interpersonal Savvy – Effectiveness at interacting respectfully and positively with colleagues, outside partners, and audiences, demonstrating and developing emotional intelligence, being approachable, earning likeability, seeking to understand differences of opinion and perspective, disagreeing respectfully, and solving conflict proactively.

• Teamwork – Effectiveness at working on a team, not just as an individual contributor, by proactively engaging with team members, sharing resources, responding to requests, providing data and ideas, collaborating on tasks and projects, delivering on promises dependably, and actively helping others achieve their individual goals as well as overall team goals.

• Customer Service – Effectiveness at building and maintaining customer relationships by finding and attending to customer needs and expectations within company parameters, reporting up customer needs and expectations, and delighting customers with the results they get and how they are achieved.

• Work Management – Effectiveness at getting and staying organized, planning the work on the immediate horizon, staying focused on the highest priorities, using essential technologies, generating documentation, meeting goals and deadlines, using time and all resources efficiently, and following policies and procedures.

Preferred Training and Skills

• 2+years of office administrative experience
• Utility, right-of-way, title, real estate experience a plus
• Prior experience supporting engineering, utility or land services companies
• Paralegal, Real Estate, or Business studies a plus
• Detail Oriented
• Flexible and able to adapt to change
• Strong computer/data entry skills
• Ability to meet deadlines and occasionally work overtime
• Strong Microsoft Office skills
• Good communication skills and ability to write clearly

WORK ENVIRONMENT

At Steigerwaldt, we offer a Remote-Friendly Hybrid Work Model for our staff.  Remote and hybrid working environments will be considered. The position is 100% office work.

The nature of this job will require frequent walking and standing - sometimes for long periods of time. The use of hands for repetitive grasping and fine manipulation is required. Must utilize hearing for discussions, telephone use, and background noise. While performing the essential functions of the job, one may occasionally bend/stoop, squat, reach above head, kneel, and push or pull. Some lifting or carrying may be required (up to 35 lbs). While performing this job, one will use a computer, tablet, and/or cell phone. This job will require independent decision-making skills.

COMPENSATION

Compensation commensurate with experience.

POSTING DATE 

October 2, 2026. Position will be filled within one to three months.  Interviews will be scheduled throughout this time period.  Expected start is dependent upon candidate availability. Please note that these positions may be filled sooner, as there is flexibility in the start date. 

CONTACT

For any hiring questions, please reach out to Travis Polinske at [email protected] or 715-409-8535

Steigerwaldt is an equal opportunity employer. We encourage all women, minorities, veterans, and individuals with disabilities to apply.