Wing Assistant

Subscription-based virtual assistant services for businesses

General Virtual Assistant

Procurement & Sourcing +1Confirmed live in the last 24 hours

Full-timeManila, Metro Manila, Philippines

About the Job

Requirements

At least 6 months to 1 year of experience as a Virtual Assistant.
Be at least 18 years old and have completed Senior High School.
Have strong phone, email, and instant messaging communication skills.
Have organizational and time-management skills.
Be able to work a graveyard shift and US work hours.
Be familiar with current technologies, including desktop sharing, cloud services, and Voice over Internet Protocol.
Have experience with word-processing software and spreadsheets, such as Microsoft Office.
Know how to use online calendars and scheduling tools, such as Google Calendar.
Have a USB headset with noise cancellation, a working webcam, a computer with at least a 1.8 GHz processor and 4 GB RAM, a primary cable internet connection of at least 25 Mbps, and backup internet of at least 10 Mbps.

Responsibilities

Request, verify, and upload supplier price lists, promotional rates, and Netrivals competitor mappings into the enterprise resource planning (ERP) and store systems.
Identify unassigned stock-keeping units (SKUs), evaluate potential suppliers, and add new sourcing partners to company systems.
Verify supplier order confirmations against internal purchase orders for pricing, items, and quantities, and draft purchase orders as assigned.
Follow up with suppliers about delivery schedules, enter updated estimated arrival times into WeClapp ERP, and notify internal teams.
Obtain transport quotes, generate shipping labels, and coordinate with carriers including UPS, DHL, and DSV to facilitate order delivery.
Prepare commercial invoices and resolve shipping delays or carrier inquiries.
Create and update SKU product data according to standard operating procedures, screen operational emails, and draft customer quotes or sales orders when requested.

Desired Qualifications

Experience in the e-commerce or procurement industry is a plus.

Salary Range: 25000 to 30000 (Currency: PHP) (Pay period: per-month-salary)

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.

Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

General Virtual Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for a General Virtual Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

Pricing Management: Request, verify, and upload supplier price lists, promotional rates, and Netrivals competitor mappings into the ERP and Store systems.
Product Sourcing: Identify unassigned SKUs, evaluate potential supplier options, and add new sourcing partners to company systems.
PO Audit & Management: Verify supplier order confirmations against internal purchase orders (pricing, item, quantity) and draft POs as assigned.
ETA & Status Tracking: Follow up with suppliers on delivery schedules, enter updated ETAs into WeClapp ERP, and notify internal teams.
Logistics & Freight Coordination: Obtain transport quotes, generate shipping labels, and coordinate directly with carriers (UPS, DHL, DSV) for smooth order delivery.
Customs & Issue Resolution: Prepare commercial invoices and proactively resolve shipping delays or carrier inquiries.
Sales Support & Data Entry: Create/update SKU product data per SOPs, screen operational emails, and draft customer quotes or sales orders upon request.

Qualifications:

• At least 6 months to 1 year of experience as a Virtual Assistant.
•Worked in the e-commerce/procurement industry is a plus

• At least 18 years of age and completed Senior High School

• Excellent phone, email, and instant messaging communication skills

• Solid organizational & time management skills

• Able to work on a graveyard shift

• Tech-savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP

• Experience with word-processing software and spreadsheets (e.g., MS Office)

• Knowledge of online calendars and scheduling (e.g., Google Calendar)

• Proactive attitude & willingness to be trained

Technical Requirements:

• USB Headset with noise-cancellation feature

• Working Webcam

• Computer with at least 1.8 GHz processor and at least 4GB RAM

• Main Internet Service Speed: at least 25 Mbps cable connection

• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Health Insurance (HMO)

• Performance Incentives

• Job Security and Stability

• Paid Training

• Inclusive Culture

• Upskilling Opportunities

• 100% Work-From-Home

• Exceptionally Supportive Team

• Opportunities for Career Growth

• Fun Work Environment

• Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary Package: P25,000.00 - P30,000.00 per month

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.

• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.

• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.

About the Company

Wing Assistant

Subscription-based virtual assistant services for businesses

Wing Assistant provides virtual assistant services for businesses, offering dedicated virtual assistants that work remotely on a full-time or part-time basis through a subscription model. Clients hire VAs who handle administrative tasks such as invoicing, payment tracking, and expense recording, while gaining complimentary access to the Wing Task Workspace App for communication, task management, file sharing, and screen recording. The service works by assigning a dedicated VA and, if needed, a Customer Success Manager plus thorough training for assistants to ensure consistent quality. This differentiates Wing Assistant through a strong emphasis on customer support and investment in VA training, with pricing tied to service level and hours required. The company’s goal is to help businesses run more efficiently by providing reliable, scalable administrative support via licensed remote assistants.

Company size: 1,001-5,000
Company stage: Seed
Total funding: $2.2M
Headquarters: Berkeley, CA
Founded: 2018

Recently Posted Jobs

Explore more opportunities at Wing Assistant

See more jobs