Administrative Assistant

Job Description

Administrative and Operational Support

• Provide administrative and operational support to financial activities.
• Provide administrative and operational support to accounting processes.
• Provide administrative and operational support related to engineering activities.
• Provide administrative and operational support related to management and institutional activities.
• Provide administrative and operational support to PMO and quality-related activities.
• Support digital collaboration initiatives and ICT management activities.

Coordination and Meeting Management

• Organize and coordinate meetings related to engineering, ICT, management, and operational activities.
• Manage calendars and scheduling activities.
• Coordinate stakeholders and support communication between teams.
• Facilitate PMO-related coordination activities.

Welcome Office and Staff Services

• Manage ID registration and deregistration processes.
• Coordinate vehicle registration and deregistration procedures.
• Provide advisory services regarding host country agreements and applicable rules.
• Manage welcome office documentation and reporting.
• Monitor and manage shared functional mailboxes.
• Process and manage VAT claims.
• Provide driving licence support services.
• Deliver induction and orientation training sessions.
• Support staff relocation activities.

Mission and Travel Support

• Provide mission support services.
• Coordinate travel-related administrative activities and associated documentation.

Qualifications

• 4 years of experience in business or public administration.
• Excellent coordination and stakeholder management abilities.
• Experience with document and records management.
• Ability to manage multiple priorities and deadlines.
• Strong communication and customer-service orientation.
• Proficiency with digital collaboration tools and office applications.
• Attention to detail and accuracy in handling documentation and records.
• Ability to work across multidisciplinary teams including finance, HR, procurement, ICT, and engineering functions.

Please note: This role is subject to security clearance requirements.

Additional Information

This job is located in Prague, Czech Republic.

If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) by clicking on the button “Apply for this job” quoting job CZ-HP-26149.

An exciting and dynamic international working environment awaits you!

Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles.

Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles. Last apply date: 11/09/2026!