Human Resources Coordinator

Job Description

Hours:  7:00 am to 4:00 pm

The Human Resources Coordinator supports the day-to-day HR operations of the facility, including recruiting, onboarding, payroll, benefits, employee relations, training, compliance, and employee engagement. This position serves as a key resource for employees and plant leadership, helping ensure HR processes are completed accurately, consistently, and in accordance with company policies. The HR Coordinator also assists the Human Resources Operations Manager with various generalist and administrative responsibilities.

Essential Duties & Responsibilities:

1. Coordinate with supervisors and managers to review and process weekly/biweekly payroll accurately and within established deadlines.
2. Monitor the timekeeping system daily to identify and resolve missing punches, discrepancies, and other timekeeping issues in coordination with supervisors and managers.
3. Serve as the primary point of contact for routine payroll-related questions and employee changes, including direct deposit, tax withholding, pay adjustments, and employee information updates.
4. Process new hires, employee changes, and terminations, ensuring all required documentation and system transactions are completed accurately and timely, including E-Verify, NARFs, PAFs, and other applicable forms.
5. Assist employees with understanding company benefit programs, including healthcare, life insurance, retirement savings plans, and other available benefits.
6. Coordinate the recruiting process for plant hourly positions, including job postings, applicant tracking, interview scheduling, candidate communication, and pre-employment activities.
7. Maintain accurate employee records and documentation to support regulatory reporting, affirmative action requirements, and other compliance obligations.
8. Maintain accurate and confidential employee personnel records within the Human Resources Information System (HRIS).
9. Assist employees with HR self-service tools and resources, including system navigation, personal information updates, and accessing HR-related information.
10. Support plant leadership with performance management processes, including performance reviews, coaching, and disciplinary documentation, ensuring consistency with company policies and procedures.
11. Serve as an initial point of contact for employee questions and concerns, providing guidance on routine employee relations matters and escalating more complex or sensitive issues to the Human Resources Operations Manager.
12. Process, review, and verify HR-related invoices to ensure timely and accurate payment.
13. Assist with internal and external audits by maintaining accurate documentation, gathering requested information, and supporting compliance efforts.
14. Coordinate and conduct new hire onboarding and orientation for hourly and salaried employees, ensuring required documentation, training, and onboarding activities are completed.
15. Conduct new hire follow-ups within the first 30–45 days of employment to assess the onboarding experience, address questions or concerns, and identify opportunities to improve employee retention.
16. Coordinate, document, and track required employee training, ensuring training records remain accurate and up to date.
17. Assist employees with questions regarding FMLA, leave of absence programs, and related processes, coordinating with the appropriate HR resources to ensure timely and accurate administration.
18. Support the implementation and consistent application of company HR policies, procedures, programs, and initiatives.
19. Maintain flexibility in work schedules to provide HR support across all shifts, including occasional early mornings, evenings, or other hours as business needs require.
20. Participate in plant meetings, including leadership, safety, staffing, and operational meetings, as appropriate, to remain informed of business needs and provide HR support.
21. Maintain a visible and approachable HR presence throughout the facility by conducting regular floor walks across shifts, building relationships with employees and supervisors, participating in employee engagement activities, and proactively identifying workplace concerns.
22. Partner with plant leadership and the HR Operations team to support employee engagement, retention, recognition, and other initiatives that contribute to a positive workplace culture.
23. Perform other duties as assigned.

Qualifications

Education: High school diploma or equivalent required.  Associate degree in a business field preferred.

Related Experience: 2 – 3 years of Human Resources, Attendance Tracking, Recruiting, and Payroll experience and solid knowledge of basic federal and employment laws.

Equipment/Software Skills: Intermediate-level skills in Microsoft Word, Excel, PowerPoint, and Outlook. Experience with human resources information systems and Applicant tracking systems.  

Competencies

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem-solving situations.
• Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
• Professionalism - Approaches others in a tactful manner; Treats others with respect and consideration regardless of their status or position.  Treats all employee matters as confidential.

Additional Information

Physical: Sitting, Walking, Climbing as required in a manufacturing environment.

Sensory: Good Listening Skills; Public speaking abilities to communicate with both hourly and salaried personnel.

Mental/Reasoning: Organizational skills; Decision-making ability; Multi-tasking; Must have strong analytical and problem-solving abilities to accommodate a quick-paced environment (a quick thinker).

Full Time Employee Benefits: Medical, Dental, Vision

Stratas Foods is an equal opportunity employer and will not discriminate against any applicant or employee in any manner prohibited by law, including but not limited to, on the basis of race or color, religion, gender, age, genetic information, national origin/ancestry, mental or physical disability, family status/marital status, military/veteran status, and any other legally protected status.

Pay Transparency Nondiscrimination Provision-The Employer will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Employer’s legal duty to furnish information. 41 CFR 60-1.35(c)

Stratas Foods Applicant Request for Accommodation Form: https://www.stratasfoods.com/compliance

Stratas Foods California Privacy Rights Act Policy: https://www.stratasfoods.com/compliance