Administrative & Executive AssistanceExecutive Support
About the job
Requirements
Proven experience in a senior administration, executive assistant, or business support role.
Experience providing senior executive or business administration support, ideally to more than one senior leader in a complex organisation.
A relevant tertiary qualification or equivalent demonstrated experience.
Highly developed planning and organisational skills, including anticipating requirements, managing competing priorities, and meeting deadlines with limited supervision.
Sound judgement, political awareness, and discretion when working with confidential or sensitive information.
Strong written and verbal communication skills, including experience preparing high-quality correspondence, reports, agendas, minutes, and presentations.
Ability to build trusted relationships and work effectively with senior leaders, staff, elected members, and external stakeholders.
Advanced proficiency in Microsoft 365 and confidence learning and using other business systems.
Experience with purchasing, financial administration, records management, and process improvement.
Adaptability and resilience to work effectively in a changing environment and across two distinct portfolios.
Understanding of Te Tiriti o Waitangi and the ability to apply its principles in work.
Responsibilities
Provide high-quality administrative and executive support to the Chief Financial Officer and Pou Aronui.
Manage complex diaries, meetings, correspondence, travel arrangements, and workflow priorities.
Prepare agendas, reports, presentations, and minutes, and track actions through to completion.
Coordinate information requests, reporting requirements, and key deadlines across both portfolios.
Act as a trusted liaison between leaders, teams, stakeholders, and external partners.
Maintain accurate records and handle confidential information with discretion.
Support continuous improvement by identifying more efficient ways of working.
Help ensure systems, processes, and service standards are consistent across IAWAI.
Build strong working relationships and provide responsive, professional support across the organisation.
Desired Qualifications
Experience in local government or a public-sector environment.
Job Description
He angituutanga: The opportunity
Are you the kind of person who loves bringing order to complexity, staying one step ahead, and helping leaders do their best work? At IAWAI, we're looking for a highly organised and proactive General Managers' Assistant to provide trusted support to our Chief Financial Officer and Pou Aronui.
This is a varied and rewarding role where no two days are the same. You'll be at the heart of the action, coordinating priorities, managing workflows, building strong relationships, and ensuring things run smoothly across two diverse portfolios. Working within our Business Performance team, you'll play a key role in supporting strategic initiatives, improving ways of working, and helping deliver outcomes that make a real difference for our communities and the future of water.
What you'll be doing:
Providing high-quality administrative and executive support to the Chief Financial Officer and Pou Aronui
Managing complex diaries, meetings, correspondence, travel arrangements, and workflow priorities
Preparing agendas, reports, presentations, minutes, and tracking actions through to completion
Coordinating information requests, reporting requirements, and key deadlines across both portfolios
Acting as a trusted liaison between leaders, teams, stakeholders, and external partners
Maintaining accurate records and handling confidential information with discretion
Supporting continuous improvement by identifying smarter and more efficient ways of working
Helping ensure systems, processes, and service standards are consistent across IAWAI
Building strong working relationships and providing responsive, professional support across the organisation
What you'll bring:
Proven experience in a senior administration, executive assistant, or business support role
Exceptional organisational skills and the ability to juggle competing priorities
A proactive mindset with the confidence to anticipate needs and solve problems
Strong communication and relationship-building skills
High levels of professionalism, discretion, and sound judgement
Confidence working across a range of systems, documents, and administrative processes
An adaptable approach and the ability to thrive in a fast-paced environment
Qualifications
Oo puumanawa me oo wheako | Your skills and experience
Experience providing senior executive or business administration support, ideally to more than one senior leader in a complex organisation.
A relevant tertiary qualification or equivalent demonstrated experience.
Highly developed planning and organisational skills, with the ability to anticipate requirements, manage competing priorities and meet deadlines with limited supervision.
Sound judgement, political awareness and discretion when working with confidential or sensitive information.
Strong written and verbal communication skills, including experience preparing high-quality correspondence, reports, agendas, minutes and presentations.
Proven ability to build trusted relationships and work effectively with senior leaders, staff, elected members and external stakeholders.
Advanced proficiency in Microsoft 365 and confidence learning and using other business systems.
Experience with purchasing, financial administration, records management and process improvement.
The adaptability and resilience to work effectively in a changing environment and across two distinct portfolios.
An understanding of Te Tiriti o Waitangi and the ability to apply its principles in your work. Experience in local government or a public-sector environment is desirable.
Additional Information
He aha te wariu o te utu kaimahi? | What’s the salary?
If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the 'Write a message to the Hiring Team' text box.
Applications close on the: 26 October 2026
Note: We will be shortlisting as we receive applications.
All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking hereIt is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met