V

Verisk

Builds data and risk software for insurers

Office Coordinator

HR Operations & CoordinationConfirmed live in the last 24 hours
Full-timeSaarwellingen, Germany€36k - €48k

About the Job

Requirements

  • A completed commercial vocational training or comparable qualification is required.
  • Professional experience in office organization, assistance, administration, or personnel administration is required.
  • Confident use of Microsoft Office and experience with digital administration, personnel, or time-tracking systems are required.
  • A structured and careful working style, the ability to prioritize tasks independently, and the ability to maintain oversight during periods of high workload are required.
  • Strong service and communication orientation and willingness to collaborate with employees and different departments are required.
  • Very good written and spoken German and good English are required.
  • Sensitive information must be handled reliably and discreetly.

Responsibilities

  • Manage time tracking and absence management and provide administrative support for personnel scheduling.
  • Coordinate administrative steps for employee arrivals and departures and ensure a structured onboarding and offboarding process.
  • Maintain personnel files and ensure relevant information is complete and up to date.
  • Coordinate employees’ organizational and technical requests and involve the appropriate internal contacts when needed.
  • Organize daily office operations, including mail, correspondence, and general administrative matters.
  • Coordinate appointments, prepare meetings, and support business-trip organization.
  • Manage and archive contracts and other relevant documents.
  • Prepare invoices and documents for accounting and ensure complete documentation.
  • Coordinate additional administrative projects with management and relevant departments.
  • Create and update master data and user accounts and ensure high data quality.
  • Provide organizational support for occupational and fire safety measures and coordinate with the responsible specialists.
  • Handle personnel, company, and contract data carefully and confidentially.
  • Determine requirements for office, consumable, and company supplies and manage ordering, procurement, and necessary collections.
  • Manage materials and equipment and monitor available stock.
  • Conduct inventories and keep stock and warehouse lists up to date.

Desired Qualifications

  • Experience with administrative onboarding and offboarding processes or other HR-related topics is preferred.
  • Knowledge of preliminary invoice processing, contract administration, or master data maintenance is preferred.
  • Experience in a varied office environment with different internal contacts and changing organizational tasks is preferred.

About the Company

Verisk

Builds data and risk software for insurers

Verisk sells data, analytics, and software to insurers, reinsurers, and insurance intermediaries that assess risk and settle claims. Its tools support insurance pricing and policy development, catastrophe modeling, and claims investigation, combining industry records with scientific models and specialized applications. Xactimate calculates property repair estimates, while other platforms compare claims to identify suspected fraud and model losses from natural disasters. Customers pay through hosted subscriptions, transaction fees, and advisory services, with software and data integrated into their underwriting and claims workflows. Verisk traces its operating roots to 1971 and is headquartered in Jersey City, New Jersey.

Company size
5,001-10,000
Company stage
IPO
Headquarters
Jersey City, NJ
Founded
1971

Recently Posted Jobs

Explore more opportunities at Verisk

See more jobs