Administrative Support·Confirmed live in the last 24 hours·
Full-timeLos Angeles, CA, USA$72k - $85k /yr
About the Job
Requirements
At least 5 years of experience in a fast-paced office environment.
Proficiency in Microsoft Office Suite.
Working knowledge of general accounting practices and an understanding of human resources procedures.
Availability to respond to office emergencies as needed to ensure business continuity and workplace safety.
Strong organizational skills to prioritize and manage multiple projects simultaneously.
Clear, professional communication skills and strong attention to detail.
Responsibilities
Serve as the West Coast liaison for subcontractor insurance and prequalification.
Standardize and manage field office setup, including furniture, equipment, technology, and safety inspections.
Arrange and manage project storage facilities, ensuring consistency in agreements, insurance, security, and access.
Maintain incident reporting, construction filing systems, and compliance documentation.
Act as liaison between Corporate and the West Coast office, supporting implementation of company policies and initiatives.
Uphold safety and loss prevention standards across office, storage, and parking facilities.
Oversee fleet management and coordinate with outside service providers, including IT support and insurance companies.
Support the accounting department with accounts payable, accounts receivable, and general administrative invoicing.
Manage and expedite corporate card receipts and expense documentation.
Oversee the Los Angeles office, including facilities, technology, supplies, and vendor relationships.
Refine administrative workflows and implement best practices to improve efficiency.
Partner with Human Resources on company-wide onboarding, employee administration, and training programs.
Manage office calendars, meeting logistics, travel arrangements, and visits from the New York team.
Desired Qualifications
Construction experience, ideally in residential construction.
Experience with Microsoft Project, Procore, and Sage 300/Timberline.
ABOUT THE COMPANY
I-Grace is a premier luxury residential construction and advisory firm with nearly four decades of experience delivering extraordinary homes for discerning clients. We are known for the depth of our partnerships with owners, architects, and designers, and for the care and precision we bring to every project we undertake.
At I-Grace, quality and integrity are not aspirations; they are expectations. We are dedicated to providing a seamless, personalized experience at every stage of the client journey, from the first conversation to long after construction is complete.
POSITION OVERVIEW
The Office Manager, West Coast is a key operational role based in I-Grace’s Los Angeles office, reporting to the Executive Vice President and serving as the primary liaison between Corporate and the West Coast team.
Combining office management with hands-on construction operations support, this individual keeps the Los Angeles office running smoothly while supporting field operations, compliance, and the accounting department. The Office Manager brings a proactive, highly organized approach that ensures the West Coast team is well supported and that every detail reflects I-Grace’s standards.
KEY RESPONSIBILITIES
CONSTRUCTION OPERATIONS SUPPORT
Serve as the West Coast liaison for subcontractor insurance and prequalification
Standardize and manage field office setup, including furniture, equipment, technology, and safety inspections
Arrange and manage project storage facilities, ensuring consistency in agreements, insurance, security, and access
Maintain incident reporting, construction filing systems, and compliance documentation
COMPLIANCE & CORPORATE LIAISON
Act as liaison between Corporate and the West Coast office, supporting the implementation of company policies and initiatives
Uphold safety and loss prevention standards across office, storage, and parking facilities
Oversee fleet management and coordinate with outside service providers, including IT support and insurance companies
FINANCE & ACCOUNTING SUPPORT
Support the accounting department with accounts payable, accounts receivable, and general administrative invoicing
Manage and expedite corporate card receipts and expense documentation
OFFICE OPERATIONS & EMPLOYEE SUPPORT
Oversee the Los Angeles office, including facilities, technology, supplies, and vendor relationships
Refine administrative workflows and implement best practices to improve efficiency
Partner with HR on company-wide onboarding, employee administration, and training programs
Manage office calendars, meeting logistics, travel arrangements, and visits from the New York team
QUALIFICATIONS
5+ years of experience in a fast-paced office environment
Construction experience preferred, ideally in residential
Proficiency in Microsoft Office Suite
Experience with Microsoft Project, Procore, and Sage 300/Timberline highly preferred
Strong working knowledge of general accounting practices and an understanding of HR procedures
Excellent organizational skills with the ability to prioritize and manage multiple projects simultaneously
Clear, professional communication skills and strong attention to detail
Availability to respond to office emergencies as needed to ensure business continuity and workplace safety
THE IDEAL CANDIDATE
The ideal Office Manager is a polished, resourceful professional who takes ownership of the details and keeps the West Coast office and its people running at their best. You are equally comfortable coordinating vendors and facilities, supporting field operations, and working through accounting and compliance tasks, and you understand that the quality of your work directly shapes the experience of our team and our clients.
You thrive in a fast-paced environment, anticipate needs before they arise, and bring a calm, solutions-first attitude to everything you do. A “no job too small” mindset is not just something you understand; it is how you naturally operate.
COMPENSATION & BENEFITS
Salary: $72,000 - $85,000 annually, based on experience.
Our comprehensive benefits package includes:
Health insurance – medical with virtual visits and health advocate availability, dental and vision
401(k) with company match
Generous paid time off
Professional development opportunities
Accident, Critical Illness, and Hospital Indemnity Insurance
HSA & FSA
$50,000 employer-paid life insurance
Commuter benefits
Legal Plan benefits
Identity & Fraud benefits
Pet Solution benefits
Employee referral bonus
Employee Assistance Program
Home & Auto discounts and more
WHY JOIN US
This is an opportunity to play a central role in a growing West Coast operation at a firm that sets the standard for luxury residential construction. As Office Manager, you will gain broad exposure across construction operations, compliance, finance, and administration in Los Angeles, working alongside a team defined by excellence, integrity, and service.
EQUAL OPPORTUNITY & ETHICAL STANDARDS
We are committed to fostering a professional environment grounded in respect, integrity, and equal opportunity. All employees are expected to uphold the highest ethical standards in all business practices and interactions.