Division Operations Coordinator

Overview

Drees Homes is a family-owned home builder with a passion for making custom homes easy. For over 95 years, we've cared for our employees and customers—earning recognition as the 19th largest privately owned builder in the country and building a culture of long-tenured employees.

We are proud to be a four-time U.S. Best Managed Company (2022–2025), a distinction sponsored by Deloitte Private and The Wall Street Journal, and to be Great Place to Work® certified for the past four years.

Enrich your career at a company that values integrity, excellence, opportunity, stability, and success.

Headquartered in Fort Mitchell, Kentucky, Drees operates in twelve metropolitan areas: Greater Cincinnati (including Northern Kentucky), Cleveland, and Columbus, Ohio; Austin, Dallas, Houston, and San Antonio, Texas; Indianapolis, Indiana; Jacksonville, Florida; Nashville, Tennessee; Raleigh, North Carolina; and Washington, D.C.

Responsibilities/Qualifications

Drees Homes is currently looking for a Division Operations Coordinator. As a Drees Division Operations Coordinator, you will be responsible for coordinating residential construction operations from contract execution through closing while serving as a primary liaison between Sales, Construction, Finance, Architecture, Customers, Lenders, Title Companies, Municipalities, and Trade Partners.

Duties and Responsibilities:

• Coordinate operational workflow across sales, permitting, construction administration, and closing functions
• Coordinate and oversee the contract-to-start process for all homes
• Ensure addresses and lot-specific information are entered accurately into JDE and Lot Factor Administration
• Compile and submit SLC paperwork for architectural review and review documentation to and from Architecture for accuracy
• Process Plan Review and Pre-Construction reviews
• Manage permitting activities, municipal approvals, and plan review processes
• Apply for building, water, sewer, MEC, and zoning permits and prepare checks as needed
• Request plot plans from engineers and maintain accurate start schedules and calendars
• Prepare Builder Start Packages and create home templates in DreesBuild
• Process contracts, addendums, change orders, loan approvals, deposits, and other customer documentation
• Maintain accurate records within JD Edwards and other business systems
• Enter and maintain market home listings in applicable MLS databases
• Submit New Community and Neighborhood Request Forms and Lot Release Forms as requested
• Upload and maintain community, home, and customer documents within DreesNet (SharePoint)
• Process invoices, Field Purchase Orders (FPOs), Zero Vouchers, and Integrity Reports
• Process utility bills for homes under construction and model homes
• Coordinate utility cancel/stop service requests for closed homes
• Support cost tracking, estimate management, bids, and subcontractor administration
• Coordinate builder risk and construction documentation requirements
• Coordinate all activities required for successful home closings
• Schedule home inspection walkthroughs and closings and prepare final bills and closing paperwork
• Coordinate with title companies, lenders, HOA management companies, and other partners throughout the closing process
• Distribute keys, process HOA payments, collect closing escrows, and complete other closing-related activities
• Process final documentation and close jobs within company systems
• Prepare operational reports, forecasts, and performance metrics
• Assist the Operations Manager with reporting, process improvement initiatives, special projects, and training
• Perform additional duties as assigned

Knowledge and Skills:

• Highly organized with strong attention to detail
• Ability to coordinate multiple projects, deadlines, and priorities simultaneously
• Strong administrative and organizational skills
• Ability to work independently in a fast-paced environment
• Excellent verbal and written communication skills
• Strong customer service mindset with the ability to communicate effectively with internal and external customers
• Ability to establish and maintain effective working relationships with Sales, Construction, Finance, Architecture, customers, lenders, title companies, municipalities, and trade partners
• Strong problem-solving and follow-through skills
• Ability to review documents for accuracy and identify discrepancies
• Proficient computer skills with experience using Microsoft Office
• Ability to learn and effectively utilize internal business systems and technology
• Experience with JD Edwards, SharePoint, MLS databases, or construction management software preferred

Requirements:

• Previous experience in residential construction, homebuilding, operations, administration, or a related field preferred
• Experience coordinating multiple projects or processes simultaneously
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage confidential and time-sensitive information
• Ability to work effectively with multiple departments and external partners
• High School Diploma required
• Bachelor's degree in Business Administration, Construction Management, or a related field preferred

Premier Benefits to Support YOU:

• We offer a comprehensive benefits package, including:
• Medical, dental and vision
• Life, AD&D, and critical illness insurance
• Wellness rewards
• 401(k) savings plan
• Profit Sharing
• Paid time off increasing with tenure
• Tuition reimbursement
• Long and short disability and Parental leave
• Employee discount program on the purchase of a Drees Home
• Employee Assistance Program and much more!

The schedule of this position will be Monday – Friday 8 AM to 5 PM, plus additional hours as necessary.

Summary

Equal Opportunity Employer / Drug Free WorkplaceTo learn more about Drees Homes visit our website www.dreeshomes.com