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Designer Group

Engineering contractor delivering energy, data centres.

Group Document Control Manager

Office Clerical & RecordsConfirmed live in the last 24 hours
Full-timeDublin, IrelandNo salary listed

About the Job

Requirements

  • Significant experience in Document Control within construction, engineering or M&E sectors, ideally in complex or mission-critical project environments.
  • Proven experience at Document Control Manager, Lead Document Controller or equivalent senior level.
  • Demonstrable experience managing or mentoring Document Control teams across multiple projects.
  • Strong knowledge of construction documentation, design workflows, technical submittals, project handover and information management processes.
  • Extensive experience with Electronic Document Management Systems.
  • Strong working knowledge of Viewpoint; experience with Aconex, BIW, Field View or comparable EDMS platforms is advantageous.
  • Experience developing and implementing document control procedures, standards and workflows.
  • Strong understanding of document revision, approval, distribution, archiving and audit requirements.
  • Experience supporting project mobilisation and close-out activities.
  • Strong Microsoft Office skills, particularly Excel, Word and Outlook.
  • Ability to work effectively across head-office and project/site environments.
  • Ability to manage multiple priorities across concurrent projects and deadlines.
  • A proactive leadership style and confidence challenging existing processes and driving improvement.

Responsibilities

  • Lead the Document Control function across projects, establishing consistent standards, procedures and ways of working.
  • Develop, implement and maintain company-wide document control procedures, templates, registers and workflows.
  • Ensure project document control processes comply with company requirements, client standards and contractual obligations.
  • Establish document control requirements during project mobilisation and ensure systems and processes are ready before project commencement.
  • Serve as the internal subject matter expert for document control and project information management.
  • Drive continuous improvement and standardisation across the Document Control function.
  • Manage, mentor and support Document Controllers working across multiple projects and locations.
  • Support recruitment, onboarding and training of new Document Control team members.
  • Establish clear team expectations, responsibilities and performance standards.
  • Identify training and development requirements and support Document Controllers' professional development.
  • Provide guidance and escalation support to project-based Document Controllers.
  • Assist with resource planning and allocation of Document Control personnel across current and upcoming projects.
  • Oversee the effective use of document control and Electronic Document Management Systems, including Viewpoint, Field View and client systems such as Aconex and BIW.
  • Establish and maintain project folder structures, naming conventions, workflows, permissions and document numbering protocols.
  • Work with project and business stakeholders to improve the use of document management technology.
  • Support implementation and optimisation of document control systems, processes and digital tools.
  • Ensure accurate management of incoming and outgoing correspondence, drawings, specifications, technical submittals and project documentation.
  • Maintain controls for document revisions, approvals, status and distribution.
  • Support project teams in establishing document control requirements at mobilisation.
  • Ensure document registers, trackers, transmittals and project logs are maintained accurately and consistently.
  • Monitor timely distribution of approved design and technical information to project teams, subcontractors and other relevant stakeholders.
  • Conduct regular document control audits across projects and identify corrective actions or improvements.
  • Monitor compliance with company and client document control procedures.
  • Work with Quality, Engineering and Project Management teams to address information management risks.
  • Provide regular reporting on document control performance, compliance and outstanding actions.
  • Establish consistent requirements for project handover documentation and O&M manuals.
  • Work with project teams to ensure handover requirements are understood from project commencement rather than addressed only at close-out.
  • Monitor compilation and completion of O&M manuals, as-built documentation, test records, certifications and client handover information.
  • Ensure documentation is reviewed, approved, archived and transferred at project completion.
  • Capture lessons learned from completed projects and incorporate improvements into future document control processes.
  • Develop working relationships with Project Directors, Project Managers, Engineering, Design, Quality, Commercial and site teams.
  • Liaise with clients, consultants and subcontractors regarding document control requirements where required.
  • Represent the Document Control function during project mobilisation, coordination and management meetings.
  • Ensure project teams understand their responsibilities for document creation, review, approval and information management.
  • Provide practical guidance to project leadership on document control risks, requirements and best practice.

Desired Qualifications

  • Experience using systems such as Aconex, BIW, Field View or comparable EDMS platforms.

About the Company

Designer Group

Engineering contractor delivering energy, data centres.

Designer Group is an Irish-owned engineering contractor that carries out large-scale projects in energy and industrial sectors, data centres, and building services. It manages end-to-end delivery—from planning and design to construction and handover—focused on safety, schedule adherence, and staying within budget. The company works across Ireland, the UK, Europe, Africa, and North America, partnering with global leaders to build mission-critical infrastructure and sustainable building systems using turnkey solutions and modular delivery. Its teams are experienced, accountable, and take ownership to deliver reliably at every stage. More than 80% of work comes from repeat clients, reflecting long-standing relationships and a focus on consistency and risk management. Designer Group aims to provide projects that perform without compromise, with clear execution, measurable outcomes, and confidence for clients throughout the process.

Company size
501-1,000
Company stage
Not listed
Total funding
Not listed
Headquarters
Dublin, Ireland
Founded
1992

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