Human Resources Specialist

Overview

Estes Forwarding Worldwide (EFW) is a leading domestic and international freight forwarder in the United States, providing customized logistics and warehousing solutions for clients around the world and across all industries via air, ground, and ocean freight. A subsidiary of Estes Express lines with corporate located in Richmond, Virginia, EFW is uniquely backed by Estes Express Lines’ extensive line haul network providing EFW clients with a hybrid transportation network. The company has received industry awards, including Specialty Carrier of the Year and E-Commerce Delivery Carrier of the Year, and has been recognized by Global Trade Americas as a leading 3PL to watch.

We are proud to offer highly competitive pay and a comprehensive benefits package, including:

• Paid vacation, sick time, and holidays
• 401(k) plan with company match
• Medical, dental, and vision insurance
• Short- and long-term disability plans
• Life and accidental death & dismemberment insurance
• Job referral bonus program
• Pay range: $23.00-$25.00 per hour

Responsibilities

The Specialist, Human Resources will provide support to the Human Resources department by working on a variety of HR projects to expand knowledge and experience in various aspects of this discipline.

To perform this job successfully, an individual must satisfactorily perform each essential duty.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential duties.

• Maintain and monitor HR email inbox.
• Assist with general employee inquires.
• Conduct new employee orientation and process new hire paperwork while ensuring completion of new hire paperwork for employee records.
• Assist with maintaining employee records, including all filing and organization of filing system.
• Assist with maintaining company employee intranet system when there are new hires, promotions, demotions and other employee changes.
• Assist with maintaining and updating documents and information on the company intranet.
• Assist with submitting pre-employment background checks and drug screens.
• Complete registration process and periodically attend career fairs and assist with creating, ordering and organizing materials.
• Assist with a variety of projects and payroll audits.
• Assist with organizing community outreach.
• Assist the EFW Experience team as needed with employee events at corporate office as well as field operation sites.
• Organize and execute company parties.
• Work with Marketing on composing and distributing companywide HR announcements.
• Assist with extending documents and collecting signatures via DocuSign.
• Prepare outgoing mail and correspondence, including email and faxes.
• Assist with HR phones screens and interviews.
• Monitor and respond to unemployment claims.
• Help with maintaining OSHA compliance throughout the company.
• Help with processing leave of absence requests, disability paperwork; medical, personal, disability, workers compensation and FMLA.
• Comply with company C-TPAT and TSA security procedures.
• Perform other duties as assigned.

Qualifications

The qualifications listed below are representative of the minimum knowledge, skill, and/or ability required.

SKILLS AND ABILITIES

• Demonstrated proficiency with Microsoft Office 2010 (especially Word and Excel) required.
• The successful candidate will possess a strong attention to detail and accuracy as well as excellent organizational skills.
• Self-starter who is able to prioritize effectively and handle multiple tasks in a deadline driven environment preferred.
• Strong written and oral communication skills required.
• The qualified candidate will have a demonstrated ability to use diplomacy and tact.
• Strong analytical ability and identify opportunities for continuous process improvements.
• Ability to work independently and identify creative solutions.
• Ability to read and interpret general business documents.
• Ability to write routine reports and general business correspondence.
• Ability to work with peers and communicate basic concepts.
• Ability to solve practical problems through standardized solutions that require limited judgment.
• Ability to follow prescribed and detailed procedures to solve routine problems.
• Must be eligible to work in the United States.
• Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check.
• At this time, EFW will not sponsor a new applicant for employment authorization for this position.
• EFW offers an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, ethnicity, color, creed, religion, national origin, age, disability status, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other legally protected status. 

SUPERVISION

Position functions with supervision and has no direct reports.

EDUCATION/EXPERIENCE

Associates degree or equivalent from two year college or technical school; plus 3-6 years of administrative support and human resources experience, required. However, a combination of experience and/or education will be taken into consideration. 

LICENSES/CERTIFICATIONS

None required.

TRAVEL

Periodic travel up to 15% required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties. 

Typically sitting at a desk or table.  Intermittently sitting, standing, walking, or stooping. The employee must be capable of lifting a maximum of 20 lbs. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job.  Reasonable accommodations will be made to enable individuals with disabilities to perform essential duties. 

Normal office situation.

EFW is an Equal Opportunity Employer, Minorities/Female/Disabled/Veteran.