Communications Assistant / Audio-Visual Tech

Description

SUMMARY

The Communication/AV Assistant provides administrative and clerical support for parish communications. This position assists with the preparation, production, and distribution of communication materials and supports the maintenance of parish communication platforms, including social media and digital content.

The Diocese of Orlando four core values lay the foundation for the work performed by employees:

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
2. Respect: Affirming each person’s God-given dignity and uniqueness.
3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties and functions outlined herein are representative of the types of tasks performed within this classification. They are not listed in any order of importance. The omission of specific duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this role. Other duties may be required and assigned.

• Prepares and programs presentation slides for weekend Masses, special Holy Days, and other liturgical celebrations.
• Designs and updates visual content for hymns, lyrics, liturgical scenes, and parish announcements.
• Operates and monitors parish soundboard, projection equipment, and audio-visual systems during Masses and parish events.
• Sets up, tests, and adjusts microphones, projectors, and other audio-visual equipment as needed.
• Arrives before scheduled Masses and events to ensure audio-visual equipment is powered, connected, and functioning properly.
• Assists and guides volunteers responsible for operating presentation slides and audio-visual equipment during Mass.
• Coordinates with clergy and ministry leaders to ensure the timing, accuracy, and appropriateness of visual content.
• Ensures displayed content is accurate, reverent, and consistent with parish liturgical guidelines.
• Maintains backups of slides, playlists, and visual materials for scheduled Masses and events.
• Keeps electronic equipment and components secured, organized, and properly maintained.
• Reports technical difficulties and equipment issues to the designated technical support team for timely resolution.
• Assists the parish office with improvements, updates, and maintenance of audio-visual systems.
• Maintains, monitors, and publishes content for parish social media accounts as directed.
• Assists with the preparation and distribution of parish communications, including bulletins, emails, and announcements.
• Supports the development of communication materials, including presentations, graphics, and written content.
• Assists with parish marketing and communication efforts across print, email, website, and digital platforms.
• Maintains and updates parish communication platforms, including website content and social media.
• Provides administrative and clerical support related to parish communications, including organizing files and materials.
• Assists with obtaining appropriate licenses and permissions for media usage as needed.
• Supports parish staff with communication-related tasks as assigned.
• Performs all other duties as assigned.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and/or EXPERIENCE

Associate degree in communications, marketing, public relations, or a related field preferred, or an equivalent combination of education and relevant experience. One (1) to two (2) years of experience in an administrative, communications, or office support role preferred. Experience assisting with written content for digital and print communications, including email and social media, preferred. Basic proficiency with web and social media platforms for publishing content required. Bilingual in Spanish and English is a plus.

OTHER SKILLS and ABILITIES

• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to follow direction and complete tasks accurately and efficiently.
• Ability to work collaboratively with parish staff, volunteers, and ministry leaders.
• Basic proficiency in Microsoft Office applications and familiarity with social media platforms.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to adapt to changing priorities and support a variety of communication needs.

WORKING CONDITIONS AND SCHEDULE

This is a part-time position, regularly scheduled for a maximum of 25 hours per week. The position requires regular weekend and Holy Day availability to provide audio-visual support for scheduled Masses and parish events. Occasional evening hours may be required for rehearsals, special events, and system updates. Additional hours beyond the regular 25-hour weekly schedule may be necessary for specific Holy Days and special liturgical celebrations, including Christmas, First Communion, Confirmation, and weekday Holy Days of Obligation, and must be discussed with and approved in advance by the Pastor.

The role involves working in both quiet and active environments, preparing equipment before services, and ensuring audio-visual systems function properly during liturgies.

PHYSICAL REQUIREMENTS

Tasks require the ability to exert light physical effort in sedentary to light work, which may involve lifting, carrying, pushing, and/or pulling objects and materials of light weight (up to 10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The position requires the ability to sit and stand for extended periods and use standard office equipment, with or without reasonable accommodation. Must be able to communicate effectively in both verbal and written form.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.