Administration Associate Coordinator

Overview

The Administration Associate Coordinator (Part-Time) will maintain Maui office functions, including settlement operations, mail and shipping services, supply management, conference room coordination, security support, and other administrative needs as they arise. This part-time role is essential to ensuring the smooth day-to-day operation of the Maui office and providing support to employees and visitors.

Responsibilities

• Provide administrative support to location managers
• Handle daily settlement functions
• Request Purchase Order via Power app with centralized purchasing team
• Ensure location invoices are paid timely, accurately and with the proper approvals utilizing centralized team - MyBuy and P-Card.

• Ensure Free Goods process is executed according to policy and reconciled each period
• Manage/maintain day-to-day receipt of cash and checks from customer sales rep, prepare bank deposit and update cashiering system 

• Frontline staffing functions: ADP Site Captain, I9 Verification, New Hire Orientation, Uniform inventory
• Maintain the coupon process according to control guidelines.
• Maintain calendars and schedules for location meetings/events.
• Maintain organization charts and contact lists
• Maintain a high level of integrity and professionalism in handling confidential matters and materials.
• All other duties as assigned

Compensation and Benefits:

• The expected compensation range for this position is $24,000 annually ($23.50/hour).
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

Optimal Prior Experience:

• Associate’s degree in business or 1-3+ years general business experience or an equivalent combination of education and relevant experience.
• Expert knowledge and experience in Microsoft Word, Power Point, Excel, Teams and Outlook including the ability to create and manipulate spreadsheets and presentations for high level review
• Ability to prioritize work and multi-task with a strong sense of urgency
• Excellent written and verbal communication skills
• Have basic accounting knowledge and cash handling experience
• Commitment to excellence in customer service; ability to work with minimal supervision and feel comfortable making decisions with little managerial input
• Outstanding organizational and follow-up skills including sensitivity with confidential information
• Proficient written and oral communications skills and the demonstrated ability to clearly, concisely, and persuasively communicate oral and written messages consistent with company policy to both internal and external audiences, using appropriate tone, grammar, and word usage.
• Excellent data entry and clerical skills, including 10-key and computer keyboard skills, proficiency in using financial information system applications, basic math skills (addition, subtraction, multiplication, division), and ability to operate common office equipment (e.g., fax machine, photocopier, telephone).
• Respects & values differences, acts with integrity, and operates with justice.
• On site role requiring fulltime in office.
• This position is part-time, Monday through Friday.

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EEO StatementOur Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy. Please view our Pay Transparency Statement.