Operations & Office Coordinator

We are looking for a reliable and detail-oriented Operations Coordinator to support day-to-day business operations on a part-time basis.

MUST BE A PUERTO RICO resident and living in Puerto Rico.( can work remotely but oocastion meeting might be needed in PR only)

This role requires a high level of ownership, attention to detail, and the ability to execute with minimal supervision.

This is an mid-level role with strong growth potential. You will work closely with leadership to support operations, coordination, and execution across multiple areas of the business.

About Us

We are a fast-growing marketing and technology firm working with global enterprise clients. Our work spans marketing operations, AI-driven systems, and business growth strategy. We operate in a high-accountability, fast-paced environment where ownership and reliability matter.

Role Overview

We are hiring a Part-Time Operations & Office Coordinator to support day-to-day business operations, vendor coordination, hiring logistics, and internal organization.

This is not a passive admin role—you will be expected to track, follow up, and ensure things get done.

Key Responsibilities

Operations & Coordination

• Coordinate with vendors (CPA, legal, service providers) and ensure follow-ups are completed
• Track tasks, deadlines, and dependencies across teams
• Maintain structured records and documentation

Hiring & People Coordination

• Schedule interviews and manage candidate communications
• Track candidate pipeline and status updates
• Ensure timely follow-ups with hiring managers

Events & Execution

• Coordinate logistics for events (invites, tracking RSVPs, reminders)
• Support promotion via basic outreach (email, WhatsApp, etc.)
• Ensure smooth execution before and after events

Administrative & Reporting

• Organize files, documents, and internal systems
• Submit a weekly timesheet with task-level breakdown
• Provide status updates on completed vs pending work

🎯 What We’re Looking For

Required

• Strong attention to detail (nothing slips through)
• Reliable follow-through—you close loops, not just start tasks
• Clear written communication
• Ability to manage multiple tasks without losing structure
• Comfortable working independently and taking ownership

Preferred (Nice to Have)

• Experience with Google Docs / Sheets
• Prior admin, operations, or coordination experience
• Familiarity with tools like ClickUp, Jotform, or similar

🎓 Education

• Bachelor’s degree preferred (Business, Communications, or related field)
• Relevant experience can substitute for formal education

💡 How to Succeed in This Role

• You proactively follow up—no reminders needed
• You bring structure where there is ambiguity
• You communicate clearly and early when something is off track
• You take pride in being dependable

MUST HAVE

• This role requires consistency and accountability, not just availability
• If you need constant direction, this won’t be a fit
• If you like owning outcomes and being trusted, you’ll thrive

• Bachelor’s degree preferred in Business, Communications, or a related field
• Equivalent practical experience will also be considered