Research Advancement Administrator

Job Profile:

Research Administration Specialist 2

Job Family:

Research Administration

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Responsible for collaborating with faculty and researchers in managing routine aspects of proposal development, development of financial resources and programs, and ensuring compliance with university policies.

Job Description:

Position Salary Range: $52,000 -$59,000 annually; DOE

The School of Electrical, Computer and Energy Engineering is seeking a Research Advancement Administrator, Pre Award, to join our Research Advancement Team. We are looking for an individual interested in making a difference in the world by directly supporting researchers who are making globally impactful advances in research, and who is seeking a career with opportunities for growth. The Research Advancement Administrator will collaborate with Fulton Schools of Engineering faculty in ECEE on the development, preparation, and submission of sponsored project proposals to a variety of funding agencies. This role does not carry responsibility for technical proposal content. The position supports faculty in the administrative aspects of proposal development, review, and submission. The ideal candidate enjoys being part of a collaborative team environment, has strong attention to detail, demonstrates strong customer service and communication skills, values continuous improvement, enjoys problem solving, and thrives in a fast-paced environment with important deadlines. This position requires the ability to work effectively with people from a wide range of backgrounds, skill levels, cultures, and communication styles. This position reports to the Research Advancement Manager in ECEE. Working at ASU has outstanding benefits, including health, dental, and vision insurance plans, life insurance and disability programs, sick leave and holidays, ASU, UA, and NAU tuition reduction for the employee and qualified family members, state and optional retirement plans, access to ASU recreation and cultural activities, and more. To estimate the value of total compensation, please visit https://cfo.asu.edu/compensation-estimator.

Essential Duties:

• Provides administrative guidance during pre-submission, development, and administrative review. 

• Independently reviews funding announcements and provides guidance to investigators on eligibility and sponsor requirements. 

• Works with ASU Proposal Negotiation Team members and sponsors as needed for clarification of application guidelines. 

• Develops budgets and budget narratives in conjunction with investigator provided information and sponsor guidelines. 

• Creates budgets using accepted university systems and tools and sponsor budget formats. 

• Budgets cost share and obtains appropriate approvals when applicable. 

• Provides support in document management and in the uploading of grant and contract proposals to federal, state, industry, foundation, and other funding agencies. 

• Completes and reviews sponsor required forms and proposal components, including current and pending support, biosketches, and related documents, according to university policies and sponsor guidelines. 

• Verifies and supports ongoing compliance with applicable regulatory and financial compliance requirements. 

• Assists subrecipients with questions related to completing subrecipient forms. 

• Assists with post submission action items requested by the sponsor, including just in time requests, revised budgets, scope of work changes, and additional certifications. 

Desired Qualifications:

• Experience in pre award sponsored research administration within a higher education or research environment. 

• Experience developing proposal budgets and justifications for federal, state, industry, or foundation sponsors, or demonstrated knowledge of budgetary principles, practices, and procedures. 

• Experience interpreting funding opportunity announcements and coordinating proposal submissions. 

• Knowledge of federal regulations, Uniform Guidance 2 CFR 200, and sponsor guidelines. 

• Strong experience in Excel and web-based tools. 

• Ability to take initiative, be diplomatic, and effectively manage stressful situations while multitasking and meeting deadlines through organization and time management. 

• Evidence of effective oral and written communication skills. 

• Experience using analytical skills and sound judgment to solve problems.

Flexible Work Options 

A hybrid work schedule may be available after the first 6 months, pending successful progress through onboarding and business needs.

Working Environment:

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting. 

• Visual acuity and manual dexterity associated with daily use of a desktop computer, bending, stooping, reaching, and lifting up to 20 pounds. 

Department Statement:

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation’s top engineering colleges for invention disclosures, U.S. patents, and startups.

We are an engineering school on the rise at the nation’s most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty’s research interests and interdisciplinary approach, along with over 55+ graduate and 28 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future.

The Fulton Schools of Engineering is driven by core values that define our approach, distinguish our practice, and guide daily decisions in academics, research, corporate partnerships, and entrepreneurship. These values shape how we recognize, reward, and communicate success. At the Fulton Schools of Engineering, we:

• Cultivate excellence. 

• Deliver innovation that matters. 

• Encourage bold thinking. 

• Foster a community of learning and collaboration. 

• Build a foundation for all to be successful.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.