Finance & Sustainability Reporting Administrator

Job Description Summary

Job Description

Finance & Sustainability Reporting Administrator  

Permanent  

Location: Edinburgh (We believe in the power of in-person collaboration, and our hybrid model requires colleagues to be in the office a minimum of 40% of their time)  

Salary: A competitive salary from £25,760 - £38,640 depending on the experience you can bring  

Closing date: 27th November 2026

We help people live their best lives. We help them with the big stuff, for the moments that matter: Pensions, Savings, Investments. At Aegon, we strive in creating a diverse organisation that plays a meaningful role in driving greater equity, inclusion and belonging. 

The Property Services Department is led by a dedicated team of in-house staff, responsible for coordinating both strategic and day-to-day maintenance processes for all properties leased by Aegon and its subsidiaries. The department's primary focus is the management and upkeep of the Aegon estate through our outsourced supplier model. This includes ensuring effective facilities management, workplace management, and the efficient implementation of Health & Safety policies in terms of cost and service delivery. 

Additionally, the department works closely with Aegon’s Global Sustainability team to meet reporting deadlines and ensure the business remains on track to achieve net zero emissions by 2050. 

Key Responsibilities: 

As an Administrator within the Property Services Department, you will provide crucial financial support and ensure seamless operations. Key responsibilities include managing purchase orders, invoices, and expenses, collaborating with the finance team on budgets and capital expenditure, and streamlining financial processes. 

Additionally, you will support the Global Sustainability team by overseeing Aegon’s global carbon emissions, ensuring regulatory compliance, and contributing to the preparation of the TCFD and Global Annual Report. 

Financial Support: 

• Process invoices, payments, and expenses; monitor transactions. 

• Assist in preparing budgets, forecasts, and financial reports. 

• Analyse financial data to identify trends and discrepancies. 

• Reconcile financial records to ensure accuracy. 

• Support audits with documentation and research. 

• Ensure compliance with financial regulations and submit reports. 

• Implement financial systems and processes for efficiency. 

• Provide financial guidance to colleagues and departments. 

Sustainability Support: 

• Maintain the UK database for utilities consumption and coordinate global data for reporting. 

• Prepare and verify Quarterly and Annual Carbon Emissions reports. 

• Collaborate with the Global Sustainability team, Internal Audit, and Finance teams on emissions data. 

• Monitor and update the National Energy Supplier Emissions Factor annually. 

We’d love to hear from you if you have:  

• Experience in budgeting, financial tracking, forecasting and reporting, with the ability to analyse data, interpret trends and provide meaningful insights to support decision-making.
• Strong Excel capability, including working with large datasets, financial models and reporting tools, with a proactive approach to identifying opportunities for improved efficiency and accuracy.
• Strong written and verbal communication skills, with the confidence to explain financial information clearly, challenge constructively, and influence stakeholders at all levels.
• A curious and inquisitive mindset, with the confidence to question existing processes, champion improvements and positively challenge the status quo where opportunities for better outcomes exist.
• A high level of accuracy and attention to detail across financial activities, ensuring robust reporting, compliance and reliable financial records.

What’s in it for you? 

• We’re serious about your future and our enhanced pension scheme is now in place.  We ask you to contribute 3% of your salary to your pension and we’ll put in 9%.  If you decide to contribute more, we’ll match it up to a combined total of 20% of your salary (that’s 7% from you and 13% from us). 
• A discretionary bonus, depending on personal and company performance
• 34 days leave per year (including bank holidays, pro-rated for part-time) 

We also offer private medical cover, life assurance, critical illness cover, enhanced parental leave and a variety of lifestyle benefits to help our employees live their best lives, including retail discount vouchers, cycle2work scheme, subsidised restaurant and online GP appointments. 

Don't miss out on this opportunity to grow with us. Apply today!

The legal bits 

We’ll need you to confirm you have the right to work in the UK. If we offer you a job and you accept, there are some checks we need to complete before you can start with us. This will include a credit and criminal record check, as well as providing satisfactory references.