Office & Marketing Assistant - Categorie Protette L.68/99

Job Description

We're looking for an Office & Marketing Assistant (part-time 80%) to play a key role in supporting our daily operations, sales activities and marketing initiatives.

In this cross-functional position, you'll be at the heart of our organization, working closely with different teams to ensure smooth operations, deliver great experiences and contribute to our business success.

Your role: 

Keep our office running smoothly : 

Be the go-to person for creating an efficient, welcoming and well-organized workplace : 

• Coordinate day-to-day office operations, including supplies, mail, facilities and service providers.

• Act as the main point of contact for building management and external suppliers.

• Manage purchase orders and supplier-related processes in SAP.

• Monitor office expenses and support budget tracking.

• Help improve administrative processes as our organization evolves.

Support our Sales Admin team : 

Contribute to a seamless customer experience by supporting key sales administration activities.

• Assist with customer quotations, order processing and delivery follow-up.

• Support returns and RMA (Return Merchandise Authorization) coordination.

• Collaborate with the Sales Administration team to ensure smooth operations and timely responses.

Bring our marketing initiatives to life : 

Play an active role in the execution of marketing activities, from preparing sales tools to coordinating events and campaigns : 

• Sales enablement: Prepare, manage and ship demo kits, product samples and marketing materials to support our sales teams.

• Event coordination: Help organize trade shows, workshops and internal events, including supplier coordination, registrations, logistics, booth preparation and lead follow-up.

• Marketing operations: Manage marketing-related purchase orders, track internal inventory and coordinate material requests.

• CRM & data management: Keep Salesforce data accurate and up to date, prepare reports and support email marketing campaigns through Salesforce Account Engagement (Pardot).

• Marketing content: Help create, adapt and translate presentations, brochures, website content and other communication materials, leveraging AI tools when relevant.

• Performance tracking: Support marketing reporting and activity monitoring using Excel, Salesforce and marketing automation tools.

Contribute to employee well-being and compliance : 

Help maintain a safe and well-organized working environment.

• Support the coordination of occupational health appointments and employee medical examinations.

• Assist with health & safety documentation and administrative follow-up.

This position is open to candidates belonging to protected categories under Italian Law 68/99.

Qualifications

• Previous experience (min 3 years) in a similar role. 

• Highly organized, detail-oriented and able to manage multiple priorities.

• Have a proactive, hands-on mindset and enjoy finding practical solutions.

• Are comfortable collaborating with different teams and external partners.

• Have strong communication and interpersonal skills.

• Are confident using Microsoft Office tools, particularly Excel and PowerPoint.

• Are comfortable working with digital tools and eager to learn new systems such as SAP, Salesforce and AI-powered applications.

• Enjoy a varied role combining administration, coordination and marketing support.

• Fluently speak italian and english 

Salary range: from 28,000 to 33,000 euros (full time). 

Additional Information

We innovate. We help communities thrive.  

 VusionGroup has an international presence in 19 countries. In joining us, you’ll be part of a globally distributed team of intellectually curious, committed, and collaborative co-workers.   

 The work is fast paced, challenging, and ambitious. Here, you will feel valued for your contributions as we reinvent modern commerce—together.   

We feel supported. You will too.   

VusionGroup is a place where people feel safe, happy, and respected. We offer programs and benefits to support you in whatever comes next in your life, including:  

• Pay: Competitive pay and benefits 

• Schedule: A flexible, hybrid work schedule   

• Career Growth: E-learning opportunities and workshops, and global mobility potential   

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