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Warburg Pincus does not make employment decisions, including hiring and promotion decisions, based on any EEOC characteristics including race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws.

For jobs in the United Kingdom, view the UK privacy notice here.
For jobs in Germany, view the Germany privacy notice here (in English) and here (in German). 

CANDIDATE PRIVACY NOTICE

Why are you receiving this notice?

In connection with your application to work at Warburg Pincus, we will collect about you certain “personal information” or “personal data,” as those terms are defined under applicable law, or other reasonably equivalent terms within the scope of applicable data protection laws (collectively, “personal information”). This Candidate Privacy Notice (“Notice”) describes how we process that personal information and certain rights you may have with respect to that personal information. 

This Notice supplements any other privacy notice we may give you when we collect or process your personal information. This Notice is not an offer for employment.

For purposes of applicable data protection laws, Warburg Pincus is the data controller, or other reasonably equivalent term within the scope of applicable data protection laws, of the personal information we collect about you for the processing activities set forth in this Policy.

Warburg Pincus 

450 Lexington Avenue

New York, New York 10017 

(212) 878-0600

Our data protection officer is Doug Madden.

If at any point you have questions about this notice or how we process your personal information, please review our Warburg Pincus Privacy Notice at: https://warburgpincus.com/wp-content/uploads/2025/05/2025-5-1-Warburg-Pincus-Privacy-Notice.pdf or contact us at [email protected].

What personal information do we collect and use?

In connection with your application to work with us, and in accordance with applicable law, we may collect and process the following types of personal information about you:

• Contact Data: your name, address, email, mobile phone number, and similar contact information;

• Identity Data: date of birth, nationality, country and city of birth, gender identity and pronouns;

• Application-Related Data: information contained in your curriculum vitae and cover letter including your employment and education histories, qualifications, certifications, professional associations, skills; eligibility to work in a certain country; information provided in your communications with us or during interviews, calls or video chats;

• Assessment Results: your results from any tests or qualification exams required to work with us; and

• Reference Data: information provided by referees.

To the extent permitted by applicable law, we may also collect (directly or indirectly), store and use information that may qualify as “special category”, “sensitive personal information”, or other reasonably equivalent terms within the scope of applicable data protection laws (“sensitive data”). For instance:

• your race or ethnicity, philosophical or religious beliefs, sexual orientation, political opinions, and trade union membership, if you voluntarily provide it to us; 

• work-related information about your health, including any medical condition or disability, health and sickness records—again, if you choose to provide it to us; 

• citizenship or immigration status; 

• national ID numbers (e.g., Singapore National Registration Identification Card number); and

• criminal history, where permitted by applicable law

Notwithstanding, please do not submit sensitive data unless such information is legally required and/or we request that you submit such information.  

How do we collect personal information about you?

We collect personal information about candidates from the following sources, to the extent permitted by applicable law:

• you directly, when you voluntarily provide it;

• recruitment agencies we collaborate with to fill vacancies, from which we may receive information including your resume/curriculum vitae, current and past employment and other qualifications;

• service providers or vendors who collect or process personal data on our behalf including professional background check providers;

• credit reference agencies;

• your named referees and former employers, from whom we collect information about your previous employment and suitability for the role you are applying for; and

• publicly accessible sources, including social media pages consistent with your settings and as permitted by applicable law or from publicly available websites consistent with their terms and conditions, and financial regulator registers, from which we collect information about your qualifications, regulatory authorizations, and news items involving you. 

What do we use your personal information for?

We use the personal information we collect about you for purposes related to our consideration of your application for employment and our internal business purposes related to the hiring and application process. For instance, to:

• assess your skills, qualifications, suitability and eligibility for the vacancy you are applying for; 

• verify your identity and the accuracy of the information you provided; 

• carry out background and reference checks, where applicable;

• communicate with you about the recruitment process;

• keep records related to our hiring processes to monitor and ensure fairness in our recruiting practices, satisfy record retention requirements, and respond to your rights requests; 

• notify you of future job opportunities or consider you for a future opportunity; 

• take steps necessary for security and fraud prevention;

• conduct research and development, such as analyzing trends and improving our recruitment and application process; and

• comply with our rights and obligations at law or under regulation, including the establishment, exercise or defense of legal claims.

Certain jurisdictions require that we disclose the lawful basis upon which we process your personal information for the purposes listed above. Those jurisdictions also permit you to obtain information about how we assess our legitimate interests or object to our processing your personal information when we rely on our legitimate interests. You can do so by using the email address listed below. 

We collect and process Contact Data, Identity Data, Application-Related Data, Assessment Data, and Reference Data in reliance on one or more of the following lawful bases:  

• To enter into a contract with you.

• As necessary for our legitimate interests (e.g., recruiting and hiring suitable and qualified candidates; communicating with you; managing our human resources, benchmarking, business forecasting and contingency planning; monitoring, analyzing and improving our recruitment and application review processes; security and preventing fraud; investigating allegations or establishing, exercising or defending legal claims; maintaining appropriate records and satisfying record retention requirements)

• For legal and regulatory compliance.

• Based on your consent, including when we retain your personal data for future job opportunities or to conduct a background or similar checks to the extent permitted by applicable law.

We may collect and process sensitive data in the following ways:

• We may use information about your disability status to consider potential accommodations during the recruitment process, such as whether adjustments need to be made for any interview you are invited to attend; 

• We may use information about your race or ethnic origin, religious or philosophical beliefs, or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.

• To keep records related to our hiring processes;

• To respond to or manage legal claims, including civil discovery in litigation; and 

• To comply with legal and regulatory obligations.

Certain jurisdictions require that we disclose the lawful basis upon which we process your sensitive data. We may process sensitive data for the purposes listed above in reliance on the following lawful bases:

• With your explicit consent, in accordance with applicable law;

• For carrying out obligations and exercising specific rights of Warburg Pincus or you in the field of employment and social security and social protection law in so far as it is authorized by domestic law or a collective agreement pursuant to domestic law;

• For the establishment, exercise or defense of legal claims.

• When you have manifestly made public the personal information; or

• As needed in the public interest, such as for equal opportunities monitoring.

We will use your personal information only for the disclosed purpose(s) or for a purpose that we reasonably believe is compatible with the original purpose for which we collected it. Warburg Pincus may add to the categories of personal information it collects and the purposes for which it uses that information and will inform you in the event we do so. We may also process your personal information without your knowledge or consent when we are required or permitted by applicable law. For purposes of research or statistical analysis, we may use personal information that has been aggregated or anonymized.

Your submission of any personal information is voluntary; however, if you fail to provide certain personal data when requested, we may be unable to communicate with you, process your application, offer you a position, or comply with certain legal obligations. We will advise you when submission of specific personal information is necessary for a contractual or legal purpose. For example, if we require a credit check or references to determine your suitability for the role and you fail to provide us with relevant details, we will not be able to take your application further.

After we receive from you all requested application materials, we will then process that information to decide whether or not to invite you for an interview.  If we decide to call you for an interview, we will use the information you provide to us at the interview, along with other information we have collected about you, to decide whether to offer you employment.  If we decide to offer you employment, we may contact additional references, conduct further checks, or request additional information before confirming your offer. We will inform you of those checks at the time. Personal information collected during the application process may become part of your employment file if we hire you.

During the application process, you will not be subject to decisions that have a significant impact on you based solely on automated decision-making. 

How do we handle information about criminal convictions?

Depending on the role you apply for, we may need to or choose to collect information about your criminal convictions history during the application process.  Where the law allows or requires us to, we will carry out criminal records check in order to assess whether there is anything in your criminal convictions history that could make you unsuitable for employment with us.  For example, we will need to carry out a Standard Disclosure and Barring Service Check for those wishing to work in our London office that will be discharging certain functions regulated by the Financial Conduct Authority.  We will inform you directly where we need to perform criminal convictions checks on you for your application.

When do we disclose the personal information we collect about you?

We only disclose your personal information to third parties for the purposes of processing your application and for our internal operations.

• Internal Warburg Pincus team members and related third parties:  We may disclose your personal information to Warburg Pincus employees based on their role and responsibility or other Warburg Pincus entities to help assess and administer your application.

• Service providers:  All of our third-party service providers are required to maintain appropriate data protection controls.  We do not allow our third-party service providers to use your personal information for their own purposes; instead, we only permit them to process your personal information for specified purposes and in accordance with our instructions (unless you have a direct relationship with them which dictates otherwise).  These third parties include:

• recruitment agencies who work with us to recruit and assess candidates;

• background check providers who perform background checks for us; 

• third-party suppliers who administer our IT infrastructure, job application platform and maintain our employment records; 

• professional advisors including lawyers in relation to investigating, exercising or defending a legal claim; 

• government authorities or agencies, regulatory bodies, and law enforcement agencies if required by law, or to investigate, prevent, or act regarding suspected or actual illegal activities; and

• third parties to comply with applicable laws or at your direction (e.g., your references).

Some of these third parties may transfer your personal information out of the country where you reside to another jurisdiction for processing or storage. 

We do not “sell” or “share” your personal information, or disclose it for purposes of “targeted advertising” or “profiling,” as those terms are defined under applicable law. 

Is your personal data transferred outside of the jurisdiction in which you are located?

Our operations involve various affiliated entities and non-affiliated service providers based in locations around the world.  This enables us to operate as a globally integrated business and meet our own legal and regulatory obligations.  Sometimes, the data protection laws in the recipient’s jurisdiction may be less protective than those in the jurisdiction in which you are located.

For instance, our affiliates and service providers in the United States may need to process personal information related to applicants located in the European Economic Area or United Kingdom.  In such cases, we take appropriate steps to ensure that information is transferred in accordance with applicable data protection law. Where required by law, we will request your permission to do so. For information on the steps we take, please contact us at: [email protected].

How long is your personal information retained?

Subject to applicable law, we will retain your personal information for as long as is necessary to fulfill our contractual, regulatory, and statutory obligations, to process your application for and employment with us, and to operate our business.  Our goal is to maintain personal information for no longer than is necessary for the purposes for which we collected it or compatible purposes.  To determine the appropriate retention period for your personal information, we consider various factors, such as the amount, nature, and sensitivity of your information; the potential risk of unauthorized access, use or disclosure; the purposes for which we collect or process your information; and applicable legal requirements.  In some instances, we retain your personal information in a deidentified or aggregated form so that it can no longer be associated with you.  

If we wish to retain your personal information on file so we can consider you for future opportunities, we will seek your permission to do so.

Your rights in relation to the personal information we process about you

Depending on the jurisdiction in which you are located, you may have various rights in relation to the personal information we hold about you.  These rights, which are subject to certain limitations, may include:

• the right to request confirmation as to whether we are processing your personal information, access to and/or copies of your personal information;

• the right to correct your personal information where it is incomplete or inaccurate;

• the right to have your personal information erased; 

• the right to request that your personal information be used only for restricted purposes;

• the right to object to, or opt-out of, your personal information being processed in certain manners; 

• the right to request that certain of your personal information be transferred to you or a third party; 

• the right to withdraw consent  to our processing of your personal information where our use is based solely on your consent; 

• the right not to be subject to a decision based solely on automated processing, including profiling, which produces a legal effect concerning you or similarly significantly affects you;

• the right to information about public and private entities with which the personal information  has been shared. and/or

• the right to lodge a complaint with the relevant data protection authority in your jurisdiction (for example, the Information Commissioner’s Office in the United Kingdom).

If you wish to exercise any of these rights, you should contact the [email protected].

What are your responsibilities? 

• Please ensure the personal information you submit to us is accurate and complete and you have the lawful right to provide it. When there is a change to your personal information, notify us at [email protected]

• For California residents, the below listed communications channels are designated for submission of CCPA requests and are intended solely for that purpose; Warburg Pincus will not respond to communications unrelated to that purpose, and we reserve the right to block any sender who uses those channels for unrelated purposes.  

• To submit a consumer rights request, please contact us at toll-free number: 1-866-803-3661 between 9:00 a.m. and 6:00 p.m. Eastern Time, via an online form: https://www.warburgpincus.com/personal-information-request/, or email us at the following email address: [email protected].

• To the extent required by applicable law, if you have submitted personal information related to third parties such as your spouse, dependent, partner, or references, please inform them of their rights which are listed in the preceding section. When you provide us with the personal information of others, you are responsible for obtaining their consent to share their information with us. 

How do we safeguard your personal information?

We implement reasonable and appropriate measures to protect the privacy and security of personal information under our control. Our security measures include administrative, physical, and technical measures to prevent unauthorized access to or disclosure of your information, to maintain data accuracy, to ensure the appropriate use of information, and otherwise safeguard your personal information. However, no system for safeguarding personal or other information is 100% secure, and, although we have taken steps to protect your personal information from being accessed, used or disclosed by unauthorized persons, we cannot fully eliminate security risks associated with personal information including data transmitted over the Internet.

What happens if we update this notice?

We may revise this Notice periodically to reflect changes to our data collection and use. In the event we make a material modification, we will post the revised version on Jobs at Warburg Pincus LLC

Questions or complaints?

If you have any questions or complaints regarding the how we process your personal information, in the first instance, please contact us at: [email protected].

Last Updated: November 2025