U

University of Waterloo

Student-run venture capital training fund

Systems Operations Specialist

Enterprise ApplicationsPosted on Nov 11
Full-timeWaterloo, ON, CanadaCA$56.5k - CA$77.4kIn-person

About the Job

Requirements

  • Post-secondary education or a suitable combination of education and work experience in a post-secondary environment is required.
  • Two years of experience working with student information systems is required; experience with PeopleSoft Campus Solutions is preferred.
  • Experience working in a deadline-driven environment and the ability to manage multiple tasks requiring attention to detail, accuracy, and consistency are required.
  • Organizational, analytical, communication, and problem-solving abilities are required.
  • The ability to work with people who have competing priorities is required.
  • Intermediate proficiency with Microsoft Office, including Microsoft Access database proficiency, is required.
  • In-depth knowledge of university structure, policies, and procedures related to maintaining undergraduate student records is essential.
  • The ability to understand and respond to complex problems is required.
  • Strong organizational, customer service, and oral and written communication skills are required.
  • The ability to work in a team-focused environment is required.
  • The ability to manage concurrent projects involving shifting deadlines and priorities is required.
  • A continuous-improvement mindset, a customer-service focus, attention to detail, and problem-solving skills are required.
  • Applicants must be legally entitled to work in Canada.

Responsibilities

  • Manage and execute daily processes and data feeds in a timely manner to support the Registrar’s Office and campus partners.
  • Schedule, maintain, and support regular data interfaces with campus enterprise systems and external systems.
  • Maintain the catalog and code Senate-approved changes to courses, academic plans, and policies.
  • Generate queries and reports for registrarial staff, faculties, and departments.
  • Identify interface errors and report them to the Supervisor.
  • Collaborate with Information Systems and Technology to resolve systems issues.
  • Support Undergraduate Calendar maintenance, including oversight of preface notes and the course index page, and publish courses.
  • Support Records and Systems Team processes such as term activation, appointment coding, and academic progression.
  • Assist the Records Systems team during system upgrades and participate in assessing system enhancements.
  • Provide testing support, collect user requirements, and review business system design proposals when assigned to a project.
  • Create and maintain enrolment requisites to manage access to classes.
  • Determine best practices and document guidelines for academic advisement coding, including course lists, requirements, and requirement groups.
  • Support Grade Point Average calculations during the academic progression process.
  • Analyze and resolve complex enrolment requisite issues and serve as a resource on those issues.
  • Document operational business processes and procedures.
  • Support training in the assigned specialty portfolio and act as a resource for the Records team and Systems Analysts.
  • Analyze, review, and maintain student information system documentation.
  • Provide coding advice and processing updates to the Records and Admissions team.
  • Support class enrolment, academic progression and degree audit, and convocation processes as assigned within the portfolio.
  • Code milestones such as WHMIS, English language proficiency, co-operative work terms, and work reports.
  • Manage end-of-term grade submission, including systems and technical support for faculty and staff using the grade upload process, and generate grade rosters.
  • Code Academic Advisement templates and course lists that underpin Grade Point Average calculations, academic progression, and academic advisement rules.
  • Coordinate collection of Academic Advisement requirement modifications and lead Academic Advisement rule maintenance for Faculty programs and plans.
  • Set up and maintain Grade Point Average rules.
  • Generate Class Permission Numbers and distribute them to Faculties.
  • Process CECS interface files to the Student Administration System, including synchronizing data between the two systems.
  • Maintain automated nightly processes.
  • Manage setup and coding for convocation activities, including diploma production, program preparation, database maintenance, and collaboration with and data provision to campus partners.
  • Manage course revisions in the student information system, including coding, updating, and maintaining approved courses, additions, modifications, inactivations, and calendar software.
  • Support Senate minutes and policy research.
  • Review Faculty plans for program or plan modifications, provide advice and guidance, and review submissions before Senate Undergraduate Council meetings, reporting errors or issues to appropriate contacts.
  • Report deviations from normal conventions to the Supervisor.
  • Provide support for examinations, convocation, and other Registrarial events when called upon.
  • Perform other duties and assist with special projects as assigned.

Desired Qualifications

  • Experience with PeopleSoft Campus Solutions is preferred.

About the Company

University of Waterloo

Student-run venture capital training fund

The University of Waterloo’s Student Venture Fund (SVF) gives students hands-on training in venture capital by evaluating startups, conducting market research, valuing companies, doing due diligence, and making investment recommendations under faculty and industry supervision. Students perform the full investment process and manage a live portfolio of early-stage investments with guidance from mentors. Unlike typical courses, SVF provides real-money, end-to-end learning with a supervised portfolio that blends classroom rigor with practical investment experience. The goal is to train students in venture-capital skills while building real-world investment experience and strengthening connections with the startup and investment community.

Company size
11-50
Company stage
Not listed
Total funding
$3.4M
Headquarters
Waterloo, Canada
Founded
2017

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