Accounting Clerk 3 - Accounts Receivable

Anticipated Hiring Range: $21.96 - $26.72 Hourly

Full Salary Range: $21.96 - $31.84 Hourly

Why Do I See Two Salary Ranges?
The City of Greeley, in compliance with Colorado state law, includes a salary range for all positions posted. This law improves wage transparency. We post both the full salary range and the anticipated hiring range, where we expect to make an offer. Offers are based on experience, education, certifications, and other factors.

City of Greeley's Total Rewards
The City of Greeley is committed to providing a comprehensive total rewards program that supports employees in their work by encouraging excellence andinvesting in employee development and recognition. This philosophy is grounded in fiscal responsibility, organizational effectiveness, and employee safety and well-being, ensuring the responsible stewardship of public resources while offering meaningful and comparable rewards. This approach ensures that the city remains an attractive, inclusive, and rewarding work environment, while also effectively serving the community.  

Benefits:This position is benefits eligible. Please view our benefits guide here.

Job Summary:

The Accounting Clerk III will perform complex clerical, bookkeeping, and accounting assignments and prepare accounting statements and financial reports.

Experience, Education, and Skills:

Minimum Requirements:

• High school diploma or equivalent with some accounting or bookkeeping coursework.

• Four (4) to six (6) years of experience in accounting, finance and business.

• Three (3) to five (5) years of experience working with an ERP system environment.

• Three (3) years of progressively responsible clerical experience.

• Must be able to efficiently and accurately key information using a keyboard into an automated accounting system while using spreadsheet and word processing applications

OR

Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job,

AND

Possession of a valid driver’s license.

Preferred Qualifications:

• Associates degree in accounting preferred.

Knowledge, Skills, and Abilities:

• Knowledge of accounting principles, practices, and Governmental Accounting Standards Board (GASB) regulations.

• Knowledge of relevant federal, state, and local laws, regulations, and compliance requirements.

• Knowledge of the financial systems, business operations, and organizational structure of Colorado municipalities.

• Strong collaboration and interpersonal skills to foster teamwork across diverse roles and backgrounds.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and able to quickly learn about new systems and software.

• Strong organizational skills, including the ability to manage schedules, coordinate meetings, set goals, and meet deadlines.

• Ability to prioritize multiple tasks, adapt to changing priorities, and perform effectively under pressure.

• Ability to work independently with sound judgment, as well as collaboratively within a team.

• Demonstrates initiative, time management, and a strong work ethic with a positive, solution-oriented mindset.

• Skilled in establishing and maintaining relationships with internal and external stakeholders.

• Effective communicator with the ability to engage individuals from diverse backgrounds and cultures.

• Accurate and detail-oriented with strong accounting and math skills and the ability to meet financial deadlines.

• Provides excellent customer service by actively listening, resolving issues, and maintaining a friendly, professional demeanor.

• Navigates complex political environments with tact and diplomacy.

Essential Functions:

• Acts as a resource or expert in the program area, providing technical guidance to less experienced staff.

• Trains City employees on the Accounts Receivable process and on the Receivable Module in Oracle.

• Updates and maintains customer accounts in the Receivable module.

• Monthly reconciliation of the Receivable and Payable modules to the General Ledger.

• Obtain information from other departments to ensure records are accurate and complete and that the accounts receivable ledgers and journals are up to date.

• Responsible for quarterly training of employees in each department using the City’s financial system as it relates to accounts receivable and collections.

• Process monthly statements to customers and submit past-due accounts to our 3rd party collection agency.

• Reconcile and interface cash receipts from the Trakit system. Enter night deposits into the Teller system.

• File property certifications with Weld County.

• File monthly/quarterly sales tax returns with the City and the State.

• Analyze monthly revenue and expenditures in assigned funds and prepare associated adjusting journal entries.

• Prepares segments of the Annual Comprehensive Financial Report (ACFR).

• Communicates and responds to customer inquiries, complaints, and City personnel’s request for invoice related non-confidential information.

• Handle sensitive situations with tact and diplomacy.

• Research and resolve account discrepancies.

• Operate standard office equipment.

• Work independently and within a team environment.

• Intermediate ability to use and develop spreadsheets (Excel).

• Serves as back-up to other departmental staff as required.

• Performs other duties as assigned.

Supervisory Responsibilities: N/A

Travel - Standard Local Travel: This position requires occasional local travel within the County. Employees may be expected to walk or drive short distances to attend meetings, trainings, or perform work at other city buildings or partner sites.

Work Environment:

• Frequent contact with employees and the public – in person, through email, and on the telephone.

• Extended periods of time at a fixed workstation.

• Communication skills enough to convey information to the public via telephone, email and in person.

Physical Requirements:

• Ability to lift and move up to 25 pounds.

• Operate standard office equipment requiring continuous or repetitive hand/arm movements.

• Vision enough to interpret computer screens and documents to assist the public and complete work assignments.

• Manual dexterity enough to accurately input, retrieve and verify work assignments.

EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting.  Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: [email protected] .

Conditions of Employment: The City of Greeley is an at-will employer.  Employees and the City may terminate employment at any time for any reason. Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE.