Administrative & Executive AssistanceReception & Front Desk
About the job
Requirements
Post-secondary education in office administration or equivalent.
Minimum of 2 years of direct work experience in a receptionist capacity.
Flexibility to meet changing work needs and demands.
Knowledge of supplies, equipment, and/or services ordering.
Strong knowledge of Microsoft Office Suite and other software.
Ability to maintain filing systems and basic databases.
Superior telephone manners and strong interpersonal skills.
Strong written and verbal communication skills.
Professionalism and confidentiality at all times.
Responsibilities
Respond to telephone, email, and in-person inquiries from internal and external customers.
Prepare and package items for daily shipment for multiple departments.
Order and maintain office and boardroom supplies and keep inventory of stock.
Arrange and book meetings in boardrooms, off-site conference halls, and other locations, and ensure the appropriate presentation equipment is available.
Present a positive and professional image of the organization to visitors, suppliers, and other contacts.
Observe and report security, maintenance, or cleanliness issues to the Office Manager.
Maintain the mailroom, lobby, and front reception areas with a high level of attention to detail.
Organize and distribute mail arriving at the office.
Support daily lunch program operations.
Greet and screen guests and coordinate front-desk operations, including distributing correspondence, answering general inquiries, and managing meeting schedules.
Execute administrative tasks to the required quality standards.
When it comes to providing a superior customer experience, you’re all about exceeding expectations. You have a friendly, positive attitude and know how to keep everyone happy. You understand that even the smallest details matter and you go out of your way to make sure every one of them is covered. We're looking for a Receptionist to be the first point of contact for our Home Office!
The Receptionist is responsible for a wide variety of clerical office duties in support of company administration. The role will greet and screen guests, coordinate front desk operations, including distributing correspondence, answering general inquiries, and managing meeting schedules. The Receptionist will also be responsible for executing all administrative tasks to the highest quality standards.
Your contributions to the team include:
Respond to telephone, e-mail, and in-person inquiries from internal and external customers
Prepare and package items to ship on daily basis for multiples departments.
Order and maintain office and boardroom supplies and keep inventory of stock
Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there.
Present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
Observe and report any security, maintenance, or cleanliness issues to the Office Manager.
Maintain mailroom, lobby and front reception cleanliness with a high attention to detail
Organize and distribute any mail that arrives to the office
Support daily lunch program operations
What you need to be successful:
Post-secondary education in office administration or equivalent
Minimum of 2 years of direct work experience in a receptionist capacity
Adjusts and is flexible to meet changing work needs and demands
Knowledge of supplies, equipment, and/or services ordering
Strong knowledge of Microsoft Office Suite and other software
Able to maintain filing systems and basic databases
Superior telephone manners and strong interpersonal skills
Strong written and verbal communication skills
Professional and confidential at all times
What we offer:
Employees enjoy a wide range of benefits and competitive reward. You will be eligible to receive wages starting from $22 to $23 per hour, this will be determined by your skill set, education and experience. You will also be eligible to participate in the Company’s benefits program covering:
Employer paid extended health, vision, and dental coverage (including family)
Employee and Family Assistance Program
Employee Referral Program
Yearly health and wellness benefit
RPP eligibility after 1 year
In-house professional development opportunities
Why Broadstreet?
Broadstreet Properties Ltd. is a family owned and operated property management company, partnered with Seymour Pacific Developments, that manage multi-family residential communities. We are a growing organization made up of diverse team members who are motivated to continuously innovate our approach to asset management. We consider employee wellbeing a priority and are dedicated to protecting the health and safety of our teams while ensuring a workplace that is respectful of everyone.
Broadstreet Properties Ltd. practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.
Broadstreet Properties Ltd Terms and Conditions:
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