Intermediate Communications Specialist

Job Family

Internal / Employee Communications

Job Description Summary

Supports the technology team within Transamerica by developing, coordinating and executing internal communications that help employees understand business priorities, technology changes, organizational updates and key initiatives. Partners with stakeholders to clarify communication goals, audiences, timing and success measures, then creates clear, accessible content across channels including newsletters, email, intranet and SharePoint sites, presentations, Teams, surveys, event materials and other digital platforms. Supports communication planning, leader and manager messaging, employee engagement efforts and measurement to ensure communications are timely, accurate, inclusive and easy to understand.

Job Description

Responsibilities

• • Partners with internal departments early in the lifecycle of initiatives to understand business priorities, upcoming changes and potential employee impacts, and provides communication consultation.
  • Analyzes business requirements and translates them into Web and SharePoint site content and structure; develops, configures, maintains and oversees departmental site content.
  • Develops and implements communication and stakeholder engagement plans, identifies impacted audiences and tailors messaging to support awareness, readiness and adoption where appropriate.
  • Researches subject matter and writes, edits and coordinates production of specialized and general employee communications, including feature articles, presentations, email messages and event materials, as well as external communications as needed; secures necessary approvals.
  • Coordinates communication timing, sequencing and contributions across initiatives and complex projects, applying project management skills to meet demanding goals and deadlines.
  • Ensures consistent messaging and storytelling across technology initiatives and maintains branding, grammar, voice, style and production standards for print and electronic communications. 
  • Works closely with program and service vendors, creative agency partners and internal graphic designers; supports copy writing, design and production for various communications.
  • Distributes communication materials to employees and other audiences through traditional and digital channels, including email, newsletters, promotions, presentations and articles; administers email and survey tools.
  • Establishes feedback mechanisms and develops and applies measurement tools to gauge employee understanding, communication effectiveness and results.
  • Effectively applies fundamental concepts; works on assignments of moderate scope and complexity, with limited oversight; makes recommendations for changes to procedures, and performs varied work, requiring some originality or ingenuity.

Qualifications

• • Bachelor’s degree in Communications or related area of study, or equivalent education/experience.  Minimum of 2 years of experience in communications or related experience. Strong computer skills and software proficiency that includes Microsoft Office (Word, Excel, PowerPoint, Publisher and SharePoint). Ability to handle confidential information; strong oral and written communication and presentation skills; ability to interact effectively at all levels; excellent organizational and time management skills; ability to plan, coordinate and complete objectives; strong customer service skills, ability to manage competing priorities.

Preferred Qualifications

• • Experience with AP style; HR experience; Program/Project Management experience

Working Conditions

• • Office environment

This job description is not a contract of employment nor for any specific job responsibilities. The Company may change, add to, remove, or revoke the terms of this job description at its discretion. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation in order to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.

What We Offer  

For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees. 

Compensation Benefits 

• Competitive Pay 

• Bonus for Eligible Employees 

Benefits Package 

• Pension Plan 

• 401k Match

• Employee Stock Purchase Plan

• Tuition Reimbursement

• Disability Insurance

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Employee Discounts

• Career Training & Development Opportunities

Health and Work/Life Balance Benefits 

• Paid Time Off starting at 160 hours annually for employees in their first year of service.

• Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).

• Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars 

• Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.

• Adoption Assistance

• Employee Assistance Program

• Back-Up Care Program

• PTO for Volunteer Hours

• Employee Matching Gifts Program

• Employee Resource Groups

• Inclusion and Diversity Programs

• Employee Recognition Program

• Referral Bonus Programs

Inclusion & Diversity  

We believe our commitment to diversity and inclusion creates a work environment filled with exceptional individuals. We’re thrilled to have been recognized for our efforts through the Human Rights Campaign Corporate Equality Index, Dave Thomas Adoption Friendly Advocate, and several Seramount lists, including the Inclusion Index, 100 Best Companies for Working Parents, Best Companies for Dads, and Top 75 Companies for Executive Women. 

To foster a culture of inclusivity throughout our workforce, workplace, and marketplace, Transamerica offers a wide range of diversity and inclusion programs. This includes our company-sponsored, employee-driven Employee Resource Groups (ERGs), which are formed around a shared interest or a common characteristic of diversity. ERGs are open to all employees. They provide a supportive environment to help us better appreciate our similarities and differences and understand how they benefit us all. 

Giving Back  

We believe our responsibilities extend beyond our corporate walls. That's why we created the Aegon Transamerica Foundation in 1994. Through a mix of financial grants and the volunteer efforts of our employees, the foundation supports nonprofit organizations focused on the things that matter most to our people in the communities where we live and work.     

Transamerica’s Parent Company  

Aegon acquired the Transamerica business in 1999. Since its start in 1844, Aegon has  grown into an international company serving more than 23.9 million people across the globe.* It offers investment, protection, and retirement solutions, always with a clear purpose: Helping people live their best lives. As a leading global investor and employer, the company seeks to have a positive impact by addressing critical environmental and societal issues, with a focus on climate change and inclusion and diversity.   

* As of December 31, 2023