Facility Services Coordinator

Position Overview

Responsible for coordinating and performing tasks related to mailroom, facility office equipment/ supplies and building operations/maintenance. Work with minimum direction and interface with all levels of the organization, external and internal customers, and vendors in a professional and confident manner. Assist with budget management in the purchasing and inventory of all necessary facility and office supplies and approve all orders ensuring proper selection based on contracted agreements. Administer internal recycling program. Be alert to potential repairs and maintenance needs. Facilities Manager as needed.

Shift: 8:00 am - 4:30 pm or 8:30 am - 5:00 pm

Company Overview

At FUJIFILM Holdings America Corporation, we’re redefining innovation across the industries we touch—from healthcare and photography to semiconductors and data storage. With roots in photosensitive materials and a legacy of groundbreaking technology, we now lead 23 diverse affiliate businesses across the Americas.

We’re looking for mission-driven talents eager to join us to help create, market, and support a vast portfolio of products. At Fujifilm you’ll have the opportunity to explore and grow your skills in new, exciting ways. Whether you’re shaping tomorrow’s tech or redefining today’s processes, we’ll provide a flexible work environment and dynamic culture where innovation thrives.

Our Americas HQ is nestled in Valhalla, New York, a charming town known for its excellent schools, beautiful parks, and easy access to the vibrancy of New York City.

Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of “giving our world more smiles.” Visit: https://www.fujifilm.com/us/en/about/region/careers

Job Description

Mailroom Services: 30%

Process all mail and packages, including their shipping, receiving and delivery as well as procuring the appropriate shipping supplies.

• Pickup, log, sort and distribute inbound mail and packages to the proper area(s) within building.
• Meter and ship all outgoing mail and FedEx packages then take to their proper pickup points.
• Handle very confidential mail and other information accessible as part of position. 

Office and Facilities Supplies: 20%

Maintain all necessary facility related supplies and stock these in their proper areas.

• Maintain proper inventory levels of all necessary facility products including coffee related supplies, copy paper, office supplies, ink cartridges/toners, FedEx and other packaging supplies and lighting needs.
• Distribute these supplies as needed to the appropriate areas.
• Coordinate maintenance and repair of miscellaneous office equipment, contact outside service vendors, as necessary.

Building Operations/ Maintenance: 25%

Maintain equipment in building and keep appropriate records for invoicing purposes. Perform small repairs and lighting replacements.

• Change light bulbs as needed using a ladder.
• Contact vendors as needed or directed for repairs and maintenance.
• Alert Cleaning crew of special needs or concerns.
• Perform basic programming changes to HVAC BAS system.
• Accompany vendors needing access to building systems for inspection, meter reads and maintenance.
• Inspect emergency lights, fire extinguishers, eye was stations, etc.
• Obtain and input all meter readings for print/copy equipment.

Administrative / Special Projects: 25%

• Administer internal recycling program (universal waste, batteries, toners, and ink cartridges).
• Process special mailing/shipping projects for Graphics and HR as well as building wide distributions.
• Assist with budget management in orders of all supplies and approve purchases accordingly from internal customers.
• Assist with confidential document disposal including systematic shredding of documents based on retention policy.
• Assist with ISO inspections as needed, Weekly, Monthly or Annually.
• Be involved with ISO Core team and support objectives.
• Assist with emergency drills.
• Backup team for Regional Facilities Manager in their absence.
• Help set up conference rooms for meetings.

Required Skills/Education

• High School education or equivalent work experience
• Minimum 3 years of experience
• Mailroom and Mailing Systems Experience
• Detail-oriented with acute attention to detail
• Must be able to lift 50 lbs.

Desired Skills

• Microsoft Outlook (e-mail and calendar)
• Excel and Word proficiency
• PowerPoint experience

Salary and Benefits:

• $25 - $27.89 / hour (depending on experience)
• Medical, Dental, Vision
• Life Insurance
• 401k
• Paid Time Off

#LI-Onsite

EEO Information

Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.

ADA Information

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department ([email protected]).