Office Assistant

Do you like bringing order to things, keeping processes moving, and being the person colleagues turn to when they need something? We're looking for a proactive Office Assistant to join our Operations team in Brno.

This role is key to keeping both our documents and our office running smoothly. As a team member, you’ll take ownership of our document management — making sure contracts are prepared, signed, and archived without getting stuck in anyone’s inbox — and work together with the team on everyday office operations, from mail and couriers to invoices, purchases, and events.

You'll be part of a self-managed (managerless) team, where autonomy goes hand in hand with responsibility. We expect you to be self-driven and proactive, but also to listen, cooperate, and align with the team's goals. Respect, open communication, and mutual support are what keep us moving forward.

WHAT YOU´LL DO:

• Coordinate document approval and signature workflows — from preparation to archiving
• Prepare documents for electronic (DocuSign) and wet-ink signatures, and follow up with stakeholders until everything is signed
• Keep our document management system organized and help us rebuild and standardize the process (templates, filing structures, reminders)
• Handle incoming and outgoing post and courier deliveries, including regular trips to the post office
• Help process invoices in our ERP system and take care of our info mailbox
• Order office supplies and handle operational purchases
• Arrange simple business travel and help with expenses
• Support on-site events, partner workshops, and visits
• Help manage reception desk services (phone, emails, visitors, cashbox)

ABOUT YOU:

We’re looking for a team player who’s naturally organized, approachable, and acts rather than waits. Someone who enjoys a mix of focused routine work and unexpected tasks, keeps calm when things get busy, and isn't afraid to ask questions or share an opinion. Previous experience in document management is a plus, not a must.

YOU'LL FIT RIGHT IN IF YOU:

• Are well organized, detail-oriented, and know how to prioritize
• Follow things through and feel confident reminding people about deadlines
• Are eager to learn and open to things you haven't done before
• Are tech-savvy and comfortable using AI tools
• Speak and write in English and Czech at an active B2 level
• Can handle confidential information with care
• Are comfortable working at the front desk; it's not a receptionist role, but you'll be the first person people come to
• Are an active driver
• Are willing to travel to our Prague office (occasionally overnight)

WE OFFER:

• 30 days of vacation + 3 sick days
• 12 days for education and self-development (Grow Days) + language education support
• Cross-team collaboration with a great opportunity to learn new things and grow
• Access to the best AI tools on the market, along with training and learning resources to help you make the most of them
• Reward system for public speaking
• Meal allowances
• Daily refreshments in the office + community breakfasts, free 3D print