Flagstar Bank

Regional bank offering diversified financial services

Assistant Corporate Secretary

Legal Counsel & Legal SupportConfirmed live in the last 24 hours

Full-timeTroy, MI, USA

About the Job

Requirements

An undergraduate degree (four years or equivalent) is required.
At least six years of experience in a corporate legal and/or governance environment, with an emphasis on working with directors and C-suite executives, is required.
Knowledge of board-level corporate support and record-keeping requirements is required.
Knowledge of Securities and Exchange Commission and New York Stock Exchange reporting requirements is required.
Proficiency with Microsoft Office and an electronic board portal is required.
Professional verbal and written communication skills are required.
Ability to work independently on assignments with minimal supervision is required.
Ability to manage multiple projects simultaneously and work well under pressure is required.
Ability to work extended and non-standard hours as required is required.
Ability to build and maintain effective stakeholder relationships through clear communication, proactive collaboration, and cross-functional insights aligned with enterprise goals is required.
Ability to build trusted internal or external client relationships by identifying needs and delivering tailored solutions is required.
Ability to support a positive work culture and productive environment through effective relationships with customers and stakeholders is required.
Occasional travel may be required.
No unusual physical exertion is involved.

Responsibilities

Provide governance support to the Board of Directors and Board Committees, including supporting directors and senior executives in their regulatory and fiduciary duties; plan meetings, prepare materials, manage the electronic portal, prepare agendas and draft minutes, coordinate logistics, and maintain corporate records.
Prepare and file required Securities and Exchange Commission disclosures for directors and officers subject to Section 16; maintain Edgar accounts and records, conduct research, and provide guidance.
Prepare due diligence materials for financial and corporate transactions, litigation support, audits, reviews, and examinations; perform ongoing redaction protocols for board meeting materials and minutes in preparation for such requests.
Manage the Insider Trading policy and protocol and the pre-clearance process; provide guidance, process and decide requests, and maintain records.
Prepare and file required New York Stock Exchange applications and reports, and assist with the annual proxy statement composition, timeline, logistics, final approvals for filing, and shareholder mailing.
Perform special projects and additional duties and responsibilities as required.
Adhere to regulatory and compliance policies and standards linked to the job, complete required compliance training, and maintain compliance with applicable federal, state, and local laws and regulations.

Position Title

Assistant Corporate Secretary

Location

Troy, MI 48098

Job Summary

Provide corporate governance support for the Board of Directors and senior management, monitor compliance with statutory obligations, manages insider trading and pre-clearance process, and initiates, coordinates and prepares information for various regulatory and stock exchange filings.

Job Responsibilities:

JOB RESPONSIBILITIES

Responsible for governance support to Board of Directors and Board Committees (directors and senior executives) in performance of regulatory and fiduciary duties - meeting planning, materials, electronic portal management, agendas, minutes drafting, logistics, maintenance of corporate records.
Prepares and files required SEC disclosures for directors/officers subject to Section 16; maintains Edgar accounts and records, conducts research, and provides guidance.
Prepares and provides due diligence materials for financial & corporate transactions, as well as litigation support, audits, reviews and examinations, performs ongoing protocol for redaction of board meeting materials/minutes in preparation for such requests.
Manages the Insider Trading policy/protocol and pre-clearance process; provides guidance, processes & decisions requests and maintains records.
Prepares and files required NYSE applications and reports, and assists with the annual proxy statement composition, timeline, logistics and final approvals for filing and shareholder mailing.

ADDITIONAL ACCOUNTABILITIES

Performs special projects and additional duties and responsibilities as required.
Consistently adheres to regulatory and compliance policies and standards linked to the job as listed and completes required compliance trainings.
Accountable to maintain compliance with applicable federal, state and local laws and regulations.

JOB REQUIREMENTS

Required Qualifications:

Education level required: Undergraduate Degree (4 years or equivalent).
Minimum experience required: 6+ Years in corporate legal and/or governance environment with emphasis on working with Director and C-Suite executives.

Job Competencies:

Knowledge of board level corporate support and record keeping requirements.
Knowledge of SEC and NYSE reporting requirements.
Proficiency with Microsoft Office and electronic board portal.
Professional verbal and written communications skills.
Ability to work independently on assignments with minimal supervision.
Ability to simultaneously manage multiple projects and work well under pressure.
Ability to work extended and non-standard hours as required.
Demonstrates a strong ability to build and maintain effective relationships with stakeholders by communicating clearly, engaging in proactive collaboration, and leveraging cross functional insights. Aligns relationship building efforts with enterprise goals to accelerate performance and drive strategic results.
Builds trusted client relationships, whether internal or external, by identifying needs and delivering tailored solutions to enhance the overall client experience.
Fosters and supports a positive work culture and productive work environment, displaying importance of effective relationships with customers and stakeholders.
Occasional travel may be required.
Physical demands (ADA): No unusual physical exertion is involved.

Flagstar is an Equal Opportunity Employer - Vets/Disabled

We are committed to providing clear and accurate compensation information in accordance with applicable laws. Actual starting base pay will be determined based on location, experience, and other non-discriminatory factors permitted by law. Total compensation may also include variable incentives, bonuses, commissions, or other awards as outlined in the offer of employment. Flagstar provides teammates access to a variety of benefits including medical, dental, vision, life, and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: Benefits | Flagstar Bank

Pay Range

$75,750.00 - $124,735.00

About the Company

Flagstar Bank

Regional bank offering diversified financial services

Flagstar Bank is a regional bank that offers a broad range of financial products and services through its 418 branches in 10 states, complemented by digital channels. It operates with a customer-first mindset, emphasizing local market expertise, personalized solutions, and community focus. Its products work through a combination of branch-based relationship banking and technology-enabled services to meet customers’ financial needs. What sets Flagstar apart is its emphasis on local knowledge, community involvement, and diverse, inclusive workplace culture, rather than solely relying on scale or standard products. The company’s goal is to deliver a new energy in banking that opens doors for customers’ financial and personal success while strengthening the communities it serves.

Company size: 1,001-5,000
Company stage: IPO
Headquarters: Troy, MI
Founded: 1987

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