Qatar Foundation

Supports education, science, and community development

Facilities Coordination Officer

Building & Property MaintenancePosted on Nov 11

Full-timeQatarNo salary listedIn-person

About the Job

Requirements

A high school diploma is required; an engineering diploma is strongly preferred.
Two to five years of relevant full-time work experience is required.
Certified vocational training is required.
Expertise in at least one technical discipline is required.
Field experience in construction, facilities management, or the oil and gas industry is required.
An excellent understanding of safety precautions and emergency procedures is required.
The ability to read and understand technical manuals and engineering drawings, and to document processes, is required.
Exposure to quality, environmental, and occupational safety management systems is required.
Strong writing skills, including the ability to draft and edit reports and communications and articulate ideas clearly and concisely, are required.
Proficiency in Microsoft Office applications is required.

Responsibilities

Process incoming work requests through receiving, review, approval, estimating, and closure for the functioning and maintenance of equipment, systems, buildings, and facilities; document required materials, labor hours, and skill levels.
Allocate work to subordinates and contractors, provide instructions, monitor progress, and ensure work meets established standards and statutory requirements.
Provide regular feedback to the Maintenance Engineer and prepare required paperwork and reports, including repair, daily and monthly activity, equipment failure, incident, and accident reports.
Troubleshoot and analyze technical failures, recommend measures to prevent recurrence, and maintain records of work performed, in progress, and completed.
Collaborate with Facility Engineers and contractors to plan and commission new projects.
Assist the Maintenance Engineer in developing and implementing operational, functional, and preventive maintenance programs and procedures.
Perform scheduled routine and preventive maintenance, participate in installations, advise subordinates, ensure proper use of tools and test equipment, and help function-test repairs before systems are reinstated.
Assist with commissioning new systems, conduct functionality tests, prepare and address snag lists, and support successful commissioning and handover of systems and facilities.
Inspect contractors’ work, perform related on-site work, resolve problems, ensure safe practices, and conduct and document facility inspections and follow-ups.
Help prepare annual inventories of spare parts, consumables, special tools, and test equipment; review consumption and interchangeability with a supervisor, initiate purchase requisitions, and assist with materials receipt and inspection.
Process permits to work through completion, authorize safety overrides, and enforce good housekeeping practices.
Discuss operational malfunctions and problems with Facility and Maintenance Engineers and suggest solutions to recurring problems.
Take responsibility for personal and work associates’ safety, ensure fire and safety procedures are followed and appropriate safety equipment is worn, and remain aware of alarms, emergency procedures, and evacuation procedures.
Act as part of the emergency control room team during evacuations or emergencies and take appropriate action in accordance with fire and safety rules and regulations.
Review and supervise operating parameters, including pressure, temperature, flow, and level; take corrective action and inform facilities engineers of abnormalities to maintain operational continuity and meet building requirements.
Help develop plant changes for system modifications or improvements, prepare drawings and technical specifications, update on-site information and drawings, and record as-built drawings.
Ensure activities conform to ISO 9001, ISO 14001, and OHSAS 18001 management systems.
Keep up to date in the relevant engineering field and perform other reasonable tasks assigned by supervisors.

Desired Qualifications

Arabic proficiency is an advantage.

Key Result Areas:

Process the incoming work request through to completion such as receiving, reviewing, approval, estimating and closing for functioning & maintenance of equipment/system/buildings / facilities and complete the information for required materials, man hours, and skill levels.
Allocate work to subordinates & contractors, provide needed instructions, monitor work progress, and ensure that work conforms to established work standards and statutory requirements.
Provide regular feedback to Maintenance Engineer, and generate required reports and paperwork, such as repairs reports, daily & monthly activity reports, equipment failure reports, incidents and accidents reports.
Troubleshoot and analyse technical failures and recommend measures to mitigate recurring problems & Maintain records and files of work performed, in progress, and completed.
Collaborate with Facility Engineers and contractors on the planning and commissioning of new projects.
Assist the Maintenance Engineer in developing and implementing Operational / Functional and preventive maintenance programs & procedures to ensure operational efficiency.
Carry out scheduled routine and preventive maintenance, participate in installation activities, provide technical advice to subordinates, ensure the proper use of tools and test equipment, and help carry out function tests on repairs prior to reinstating systems.
Help with commissioning of new systems, carry out functionality tests, prepare the snag lists, attend to snag list for the successful commissioning and smooth handover of new systems/ facilities.
Inspect contractors’ work, carry out related on-site work, resolve any problems, and ensure the use of safe practices & Conduct facility inspection, follow-up and maintain records.
Help prepare an annual inventory of spare parts, consumables, special tools, and test equipment. Review consumption discuss interchangeability with supervisor, initiate purchase requisitions for new materials, and assist with materials receipt & inspection.
Process of permits to work through to completion, authorize safety overrides, and enforce good housekeeping practices.
Discuss all operational malfunction and problems with Facility Engineer and Maintenance Engineer. Suggests possible solutions for recurring problems.
Take high level of responsibilities for own safety and the safety of work associates within the building, ensuring fire and safety procedures are adhered to all items and that appropriate safety equipment are worn. Must be aware of all alarms, emergency, and evacuation procedures.
Act as part of the emergency control room team in case of evacuations/emergency situations and takes appropriate action in accordance with fire and safety rules and regulations.
Review & supervise various operational parameters such as pressure, temperature, flow and level to ensure they are within the operating limits, takes corrective action and informs facilities engineers for the of abnormalities to ensure continuity in operations and meet the requirements of the building.
Help develop Plant Changes for modifications or improvements to existing systems and prepare drawings and technical specifications. Update on-site information & drawings and record as-built drawings.
Ensure that activities conform to ISO 9001, Quality Management system, ISO 14001, Environmental Management System and OHSAS 18001 Occupational Health and Safety Management System.
Keep up to date in the respective field of engineering
Other reasonable tasks as assigned by Supervisors.

Minimum Knowledge, Skills & Experience:

High School diploma: Engineering diploma strongly preferred.
2 - 5 years of relevant full-time work experience.
Certified vocational training.
Expertise in at least one technical discipline.
Field experience in construction, facilities management or from oil & gas industry.
Excellent understanding of safety precautions and emergency procedures
Ability to read and understand technical manuals, engineering drawings and document processes.
Exposure to quality, environment, and occupational safety management systems.
Excellent writing skills with the ability to draft and edit a variety of written reports and communications andto articulate ideas clearly and concisely; Arabic proficiency is an advantage
Proficiency in MS Office applications

About the Company

Qatar Foundation

Supports education, science, and community development

Qatar Foundation coordinates and funds programs across education, science and research, and community development to benefit people in Qatar and beyond. It works by running initiatives and partnerships that educate, fund research, and support community projects, building capacity and sharing knowledge. It differentiates itself by offering an integrated, national-development focused portfolio that emphasizes leadership development and a knowledge-based economy, rather than only providing grants. Its goal is to develop sustainable human capacity and drive social and economic prosperity for Qatar and the region.

Company size: 5,001-10,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Al Rayyan, Qatar
Founded: 2010

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