Assistant Project Manager - Retail & Workplace Projects

Job Description

As an Assistant Project Manager dedicated to this Enterprise Account, you will be involved in:

Project Delivery & Coordination

• Support the delivery of retail, commercial, and corporate office fit-out projects throughout the project lifecycle.
• Assist Project Managers with project planning, budgeting, scheduling, procurement, construction, furniture installation, workplace transitions, and project close-out activities.
• Coordinate project information between clients, consultants, contractors, landlords, vendors, and internal team members.
• Assist in the development and maintenance of project schedules, action logs, risk registers, and project budgets.
• Participate in design reviews and assist in coordinating architectural, engineering, and construction documentation.
• Support workplace transformation initiatives, tenant improvements, office relocations, and occupied-space renovations.
• Assist in coordinating furniture, AV, security, structured cabling, and IT infrastructure installations.
• Help identify project risks, issues, and potential schedule or budget impacts, escalating concerns as appropriate.

Stakeholder & Client Management

• Build and maintain strong working relationships with clients, consultants, contractors, vendors, facilities teams, corporate real estate stakeholders, and workplace services teams.
• Attend project meetings, prepare meeting agendas and minutes, track action items, and follow up on outstanding deliverables.
• Assist with project communications and reporting to ensure stakeholders remain informed on project progress.
• Support the preparation of executive dashboards, presentations, and project status reports.

Procurement, Contracts & Financial Administration

• Assist with procurement activities, including consultant and contractor tendering, bid evaluations, and recommendations.
• Support the preparation of purchase orders, contracts, change orders, and service agreements.
• Assist with budget tracking, forecasting, invoice reviews, and payment processing.
• Maintain project financial records and support project reporting requirements.
• Assist in monitoring project expenditures and identifying variances.

Construction Administration & Site Coordination

• Participate in site visits to monitor project progress, quality, safety, and compliance with project requirements.
• Assist in documenting site observations and tracking deficiencies and corrective actions.
• Support commissioning activities, furniture installation coordination, and occupancy readiness planning.
• Assist with punch-list management and project turnover activities.

Reporting & Project Controls

• Ensure project documentation is maintained in accordance with client governance requirements and document control standards.
• Maintain project files, schedules, issue logs, risk registers, and reporting dashboards.
• Contribute to monthly reporting and program updates.
• Support lessons learned sessions and the completion of close-out documentation.

Qualifications

• Bachelor's degree in Engineering, Architecture, Construction Management, Business, Project Management, or a related field. Relevant experience may be considered in lieu of a degree.
• 3-5 years of experience in project coordination, project management, construction administration, or a related role.
• Experience supporting retail, commercial, workplace, corporate interiors, tenant improvement, or fit-out projects is preferred.
• Understanding of construction project lifecycles, project controls, scheduling, budgeting, procurement, and contract administration.
• Ability to read and interpret construction drawings and project documentation is an asset.
• Experience coordinating consultants, contractors, vendors, and multiple stakeholder groups.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Excellent interpersonal, written, verbal, and presentation skills.
• Strong analytical, problem-solving, and critical-thinking abilities.
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and project management software platforms.
• Experience using web-based project management and collaboration tools.
• CAPM, PMP coursework, or progress toward professional project management certification is considered an asset.
• Willingness to travel to project sites as required.

Additional Information

What's in it for you... 

• 100% covered health and dental benefits for you and your dependents (including paramedical services) 
• Health spending account, to top up expenses not covered in the benefits program 
• RRSP option with company matching 
• Annual learning and development budget 
• Access to a range of online learning tools, and support for career development and growth 
• Coverage of one professional membership or license fee per year, if directly related to your role
• We believe in work-life balance, so you can recharge and take care of what matters most with vacation, flex and sick days   
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives 
• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging 

The base salary range for the full-time Assistant Project Coordinator role is $80,000 - $110,000. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package.  Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

We are an Equal opportunity employer who will ensure accommodations are available for applicants with disabilities upon request. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorized Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. 

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. 

Compensation: 80000 to 110000 (CAD) (YEARLY)