Supervisor – Senior Corporate Administrator - Corporate Secretarial

About Citco

Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $3 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

For more information about Citco, please visit www.citco.com

About the Team & Business Line: 

You will be part of the Corporate Secretarial team, which helps entities meet their governance and regulatory responsibilities. The team prepares corporate documents, supports board and shareholder meetings, maintains company records and coordinates regulatory filings. Working in a dynamic environment, you will liaise with clients, directors, legal advisers and other service providers to complete corporate actions accurately and on time. You will work alongside experienced professionals, providing corporate secretarial support to companies within fund structures.

Your Role:

• Manage an assigned portfolio of entities across different jurisdictions, ensuring that corporate secretarial services are delivered accurately and within agreed service level agreement (SLA) timelines.

• Oversee board and shareholder meetings, including coordination with stakeholders and service providers, review of meeting materials and minutes, and follow-up on agreed actions.

• Coordinate corporate activities such as incorporations, changes to company details, restructurings and liquidations, including reviewing the related documents.

• Oversee the opening and closure of client bank accounts, review the required documentation and liaise with major international banks.

• Ensure statutory and regulatory filings are completed on time and that KYC documentation, company records, registers and internal databases remain accurate and up to date.

• Review work prepared by junior colleagues, provide guidance and support their development.

• Identify potential risks or issues and escalate them where necessary.

• Support the team manager with workload planning, KPI reporting, and the onboarding or migration of clients.

• Identify opportunities to improve processes, controls and service delivery.

About You:

• University Degree in Law, Business, Economics, Linguistics or a similar field.

• Fluent in English (both written and spoken).

• 3+ years of experience in entity governance, corporate law, business operations, compliance, client service or a related field. Previous experience in corporate secretarial services would be a strong advantage.

• Strong attention to detail.

• Client-focused and committed to reliable, professional service.

• Able to manage competing priorities and meet agreed SLA timelines.

• Confident reviewing junior colleagues’ work and supporting their development.

• Strong communication and interpersonal skills.

Salary Range

2660 - 3580 EUR GROSS

Our Benefits

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.