Ritchie Bros.

Asset management and heavy equipment auctions

Disbursements Specialist

Accounts Payable/ReceivableConfirmed live in the last 24 hours

Full-timeWestchester, IL, USA$21 - $26 /hrIn-person

About the Job

Requirements

Two to four years of experience working in an office environment.
Proficiency with Microsoft Excel, including macros, pivot tables, and VLOOKUP.
Fluent verbal and written communication skills in English.
Ability to stay organized, pay attention to detail, and multitask in a fast-paced environment.
Strong analytical and problem-solving skills.
Customer service orientation.
Strong time-management skills to meet strict deadlines.

Responsibilities

Ensure all consignments are paid on time and that appropriate remittance processes and systems are followed.
Audit and approve vehicle sales for all United States branches, including Title Centers, based on legal contract terms to meet settlement service-level agreements and avoid daily penalties.
Monitor and communicate branch-level issues with open expenses to ensure timely closure and compliance with service-level agreements.
Reconcile and generate expenses and payable vouchers for vendor invoicing, including IAA Transport, the Department of Motor Vehicles, and external vendors.
Audit, balance, and prepare remittances to ensure accurate and timely payment to customers, processing more than 20 million dollars daily.
Prepare aging detail for invoice providers upon request.
Organize and collate manual remittances and invoices for daily mailing to providers.
Provide technical assistance to all branches through the ServiceNow Self-Help Catalog by analyzing and troubleshooting payable and system problems and working with multiple departments to implement resolutions.
Communicate with and assist internal and external customers by phone, email, and chat.
Assist the Accounting and Tax Departments with internal and external auditor requests, including requests from the Internal Revenue Service, for mandatory state and federal audits, and explain data and findings to auditors.
Assist Buyer Services with same-day broker requests and refunds.
Assist the Controller with special expense and check projects to resolve branch-level open and outstanding issues.
Assist Finance with reviewing and processing recurring compliance rebates.
Assist Legal with retrieving details for provider and buyer investigative requests.
Assist Treasury with researching, following up on, processing, and reissuing payment requests.
Work with Sales, Account Managers, Area Managers, Regional Vice Presidents, and the Executive Team on special research projects and payment requests.
Identify and timely communicate settlement and system issues to coworkers, management, and business technology services.
Document and maintain current processes and procedures for department responsibilities.
Perform system testing, special projects, research, and reporting as requested by management.

Desired Qualifications

Experience with Microsoft Dynamics GP, Five9, and ServiceNow.
Experience working with enterprise resource planning systems, particularly Oracle.

The primary mandate for the Disbursements Specialist is to ensure all consignments are paid on time and that appropriate remittance process and systems are adhered to.

2-4 years of experience working in an office environment.
Proficiency with Microsoft Excel.
Fluent verbal and written communication skills in English.
Organized, detailed-oriented and able to multi-task in a fast-paced environment.
Experience with Microsoft Dynamics GP, Five9, and ServiceNow is preferred.
Experience working with ERP systems, Oracle is a plus.

Audit and approve the sale of vehicles, for all US Branches, including Title Centers, based on their legal contract terms to meet settlement SLAs
to avoid penalties daily
Monitor and communicate issues with open expenses, at Branch level, to ensure timely closure and comply with SLAs
Reconcile and/or generate expenses and payable vouchers for vendor invoicing, including: IAA Transport, DMV, and external vendors
Audit, balance, and prepare remittances to ensure accuracy and timely payment to customers, in excess of 20 million dollars, daily
Prepare aging detail to invoice providers upon request
Organize and collate manual remittances and invoices to mail to providers, daily
Perform support functions and provide technical assistance for all Branches within the organization through ServiceNow Self-Help Catalog,
by analyzing and troubleshooting payable and systematic problems, while working with multiple departments to implement a resolution
Communicate and assist customers inside and outside the organization through: Phone, Email, and Chat

Assist:

Accounting and Tax Departments with internal and external auditor requests, including the IRS, for mandatory state and federal audits, including
willingness to explain data and findings to auditors
Buyer Services with same day broker requests and/or refunds
Controller with special expense and check projects to resolve all open and outstanding issues, at Branch level
Finance with reviewing and processing reoccurring compliance rebates
Legal with pulling detail for Provider and Buyer investigative requests
Treasury with research, follow-up, processing and reissuing of payments requests
Work with: Sales, Account Managers, Area Managers, RVPs, and the Executive Team on special research projects and payment requests
Identify and communicate timely settlement and system issues with co-workers, management, and BT services
Document and maintain up-to-date processes and procedures for department responsibilities
Other responsibilities may include system testing or special projects, research, and/or reporting as requested by management

Competencies:

Good analytical and problem-solving skills
Customer service orientated
Excellent written and verbal communication skills
Excellent time management skills to be able to meet strict deadlines
Advanced Excel skills (Macros, Pivot Tables, and V-Lookup

Minimum Salary: $21.00

Maximum Salary: $26.00

About the Company

Ritchie Bros.

Asset management and heavy equipment auctions

Ritchie Bros. Auctioneers connects buyers and sellers of heavy machinery, trucks, and other assets through auctions and asset-management services. Its core products are live and online auctions plus disposition and asset-management solutions that help sellers convert surplus equipment into cash and help buyers find and bid on used equipment. The auction process works by listing assets for sale in catalogs and conducting bidding—historically unreserved auctions and now increasingly online platforms—so buyers can bid from anywhere and sellers can reach a global audience. The company differentiates itself with a long history of transparency and integrity, a global footprint across more than 20 countries, and a shift toward online auctions that expands access and efficiency for both sides of the market. The goal is to provide a trusted, scalable marketplace that maximizes recovery for asset owners while delivering broad, convenient access to buyers worldwide.

Company size: 1,001-5,000
Company stage: IPO
Headquarters: Westchester, IL
Founded: 1958

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