Administration Coordinator

Job Description

The Administration Coordinator is responsible for supporting the day-to-day administrative and facility management activities of the organization. The role ensures smooth office operations, vendor coordination, infrastructure maintenance, travel arrangements, employee support services, and compliance with company policies.

• Ensure adherence to company policies, safety standards, and statutory requirements.
• Coordinate day-to-day office administration activities
• Support audits related to administration and facilities.
• Maintain records required for compliance and regulatory inspections. Maintain office records, files, and administrative documentation.
• Coordinate with HR team & drive HR initiatives across plant
• Promote and sustain 5S and housekeeping standards
• Manage office supplies, stationery, and consumables inventory.
• Ensure availability and proper upkeep of office facilities and equipment.
• Support employee onboarding and administrative formalities
• Coordinate maintenance of office, factory, and common areas.
• Monitor housekeeping, security, cafeteria, and transport services.
• Ensure timely resolution of facility-related issues. Conduct regular inspections to maintain workplace standards
• Coordinate with facility service providers and vendors.
• Process service requests and monitor vendor performance.
• Verify invoices and support payment processing activities.
• Support contract renewals and vendor compliance documentation
• Arrange travel bookings, accommodation, and transportation as required.
• Support employees with administrative queries and requests.
• Coordinate visitor management and meeting arrangements.

Qualifications

• Bachelor's Degree in Business Administration, Commerce, or related field.
• 3–5 years of experience in administration, facilities, or office management.
• Experience in manufacturing or industrial environments preferred.

Additional Information

• Strong administrative and organizational skills.
• Customer-service orientation
• Good communication and interpersonal abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Vendor and facility management experience.
• Ability to prioritize multiple tasks and meet deadlines.
• Knowledge of basic statutory and compliance requirements