Middlebury College

Alumni Engagement Project Assistant

Administrative SupportConfirmed live in the last 24 hours

Part-timeVT, USA$14.95 /hr

About the Job

Requirements

Adhere to the confidentiality policy, sign a confidentiality agreement, and complete Data Security and PCI Compliance training.
Be proficient with Microsoft Office applications, especially Teams, Outlook, Word, and Excel.
Have experience using G Suite applications, including Drive, Docs, Sheets, Slides, and Forms.
Be familiar with video conferencing software such as Zoom.
Have strong written and verbal communication skills to interact effectively with staff and external constituents.
Demonstrate reliability.
Be organized, detail-oriented, articulate, and able to multitask.
Be able to work independently and as part of a team.
Have broad-based knowledge of the campus and its departments to answer and direct inquiries.

Responsibilities

Support the Alumni Engagement team on projects related to alumni relations and event management, including data entry, updating event registrations, record keeping, managing the alumni email inbox, and answering phones.
Serve as a front-line point of contact when answering phones and monitoring the shared inbox, working with parents, alumni, College officials, other student office assistants, and confidential files.
Work with the Program Support Manager to organize and maintain office electronic archives, including updating procedures so student staff and Alumni Engagement staff can complete tasks efficiently.
Collaborate with Alumni Engagement team members, take direction on assigned projects, and report results in a timely manner.
Work in person in the office for most shifts and occasionally work at on-campus events sponsored by the Alumni Engagement team.

Desired Qualifications

Experience with CRM software is helpful but not required.
Strong leadership skills and a desire to take initiative are preferred.
Experience in a customer service or professional office setting is a plus.
A flexible schedule is preferred.

Alumni Engagement Project Assistant (AY 26-27 900641)

Middlebury College · Middlebury, United States · Part-time · Posted 2026-09-14

Workplace: on_site

Department: 5303 - Special Events

Description

This is a Level B Skilled position. This is an academic position.

Responsibilities: Reporting to the Program Support Manager, students in this position are expected to support the Alumni Engagement team in a variety of projects related to alumni relations and event management. Projects include data entry, updating event registrations, record keeping, and managing the myriad messages in the alumni email inbox and answering phones. Project Assistants serve as the front line point of contact when answering phones and monitoring the shared inbox so you will be working with a broad range of constituents including parents, alumni, College officials, other student office assistants and confidential files.

Work closely with the Program Support Manager to organize and maintain office electronic archives including updating procedures so other student staff and Alumni Engagement staff members can efficiently complete tasks.

Collaborate with multiple members of the Alumni Engagement team and be able to take direction from them on various projects as assigned, and report back on results in a timely fashion.

Expected to work in person in the office for most shifts, with the occasional opportunity for working on-campus events sponsored by the Alumni Engagement team. Remote work from campus will be offered at the discretion of the Program Support Manager.

Must sign a confidentiality agreement and complete PCI Compliance training.

This is a Middlebury student Level B position paying $14.95 per hour.

Requirements

Adherence to our confidentiality policy is a must - includes signing a confidentiality agreement and completing Data Security and PCI Compliance training
Proficient with MS Office applications, especially Teams, Outlook, Word and Excel
Experience with CRM software helpful, but not required
Experience with G Suite applications including Drive, Docs, Sheets, Slides, and Forms
Familiarity with video conferencing software, such as Zoom.
Creative, resourceful, thoughtful, and proactive
Strong leadership skills and a desire to take initiative preferred
Experience in a customer service or professional office setting is a plus
Solid professional written and verbal communication skills required to effectively interact internally with staff, and with external constituents
Must demonstrate a strong commitment and a high level of reliability
Must be well organized, detail oriented, articulate, and able to multi-task
Able to work independently and as part of a team
Broad based knowledge of campus and its departments to answer and direct inquiries
Flexible schedule preferred. A minimum number of hours per week is not a guarantee

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About the Company

Middlebury College

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