Legal Inventory Management

Job Description

Purpose of the role

To ensure that the financial services regulation activities are conducted in compliance with applicable laws and regulations, and to help the bank manage legal and regulatory risks associated with these activities. 

Accountabilities

• Development and implementation of best practice legal strategies for risk management and compliance.
• Legal advice and support to the business on regulatory affairs, including regulatory compliance, risk management, and transactional matters.
• Subject matter support in the Legal department’s representation of the bank in legal proceedings related to regulatory matters, such as litigation, arbitration, and regulatory investigations.
• Review of relevant legislation and regulation and creation and review of legal documents, where applicable, to ensure compliance with applicable laws and regulations.
• Legal research and analysis to stay up to date on changes in laws and regulations that may impact the bank's operations.
• Developing and delivering training programmes to educate employees on applicable legal and regulatory requirements related to the bank's operations.
• Pro-active identification, communication, and provision of legal advice on applicable laws, rules and regulations (LRRs). Keeping up to date with regards to changes to LRRs in the relevant coverage area. Ensuring that LRRs are effectively allocated to, and adequately reflected within, the relevant policies, standards and controls.

Vice President Expectations

• To contribute or set strategy, drive requirements and make recommendations for change. Plan resources, budgets, and policies; manage and maintain policies/ processes; deliver continuous improvements and escalate breaches of policies/procedures..
• If managing a team, they define jobs and responsibilities, planning for the department’s future needs and operations, counselling employees on performance and contributing to employee pay decisions/changes. They may also lead a number of specialists to influence the operations of a department, in alignment with strategic as well as tactical priorities, while balancing short and long term goals and ensuring that budgets and schedules meet corporate requirements..
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others..
• OR for an individual contributor, they will be a subject matter expert within own discipline and will guide technical direction. They will lead collaborative, multi-year assignments and guide team members through structured assignments, identify the need for the inclusion of other areas of specialisation to complete assignments. They will train, guide and coach less experienced specialists and provide information affecting long term profits, organisational risks and strategic decisions..
• Advise key stakeholders, including functional leadership teams and senior management on functional and cross functional areas of impact and alignment.
• Manage and mitigate risks through assessment, in support of the control and governance agenda.
• Demonstrate leadership and accountability for managing risk and strengthening controls in relation to the work your team does.
• Demonstrate comprehensive understanding of the organisation functions to contribute to achieving the goals of the business.
• Collaborate with other areas of work, for business aligned support areas to keep up to speed with business activity and the business strategies.
• Create solutions based on sophisticated analytical thought comparing and selecting complex alternatives. In-depth analysis with interpretative thinking will be required to define problems and develop innovative solutions.
• Adopt and include the outcomes of extensive research in problem solving processes.
• Seek out, build and maintain trusting relationships and partnerships with internal and external stakeholders in order to accomplish key business objectives, using influencing and negotiating skills to achieve outcomes.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.

At Barclays, we don’t just adapt to the future – Embark on a transformative journey in the Legal Inventory Management APAC (LIM) team where you'll spearhead the evolution of our Legal function. As a member of the global LIM team, you will be supporting the LIM Directors, and other LIM team members, globally with the development and maintenance of Barclays’ laws, rules and regulations (LRR) inventories (LRR Inventories).

• The role holder will work in collaboration with other stakeholders across the organization to assist with the embedment of Barclays’ LRR Risk Management framework.

• The LIM team is responsible for embedding the roles and responsibilities of Barclays lawyers across the globe in relation to LRR Risk (being the risk of non-compliance with laws, rules and regulations).

• This activity will help Barclays ensure that it adheres to the LRRs applicable to it, wherever Barclays operates.

Accountabilities:

The role holder will work collaboratively with Barclays’ Business and Chief Controls teams as well as Risk and Compliance, on the sustainable implementation and embedment of roles and responsibilities for Barclays lawyers in relation to LRR Risk.

This will include:

• Assisting with the development, management and maintenance of the LRR Inventories.

• Assisting with the maintenance and operation of Legal Procedures relating to LRR Risk management, including the LIM team’s Global Inventory Procedure.

• Creating and producing appropriate MI to senior governance forums.

• Developing knowhow in relation to the activities of the LIM team and in relation to new LRRs.

• Providing feedback and input required to Technology for the functionality of the databases housing the LRR Inventories.

• Providing input to data governance and quality control requirements in relation to the LRR Inventories.

• In collaboration with the Legal Learning and Development Lead, supporting training of colleagues within the Legal function globally in relation to LRR Risk management and the role of the Legal function in LRR Risk management.

• Supporting collaboration across the Legal function globally to enhance the consistency of LRR interpretation.

• Providing support to lawyers within the Legal function globally on remediation activity relating to LRR Risk.

• Collaborating across the Legal function globally, as well as with stakeholders across the organization, to ensure that LRRs are effectively allocated to, and adequately reflected within, relevant policies, standards, and controls.

• Supporting across a range of special projects, remediations and enhancements in LRR interpretation and controls.

• Supporting in the creation of an effective LRR risk and control culture, reinforcing the importance of effectively managing and escalating LRR Risk as well as supporting the Chief Controls Office, Compliance and Internal Audit functions in relation to their oversight of the same.

Essential Skills/Basic Qualifications:

• Experienced paralegal, qualified lawyer (or equivalent) and/or experienced Compliance officer preferred.

• We will also consider candidates with experience in data handling and management, including candidates with the ability to analyse, interpret and validate data; perform quality control on large volumes of data; create MI based on business needs; and read and understand data at both macro and micro level.

• Experience working in the financial services sector within a Legal or Compliance function, or similar.

• Strong capabilities in identifying and tracking issues or themes arising through processes which the LIM team are engaged in.

• A strong background in the creation of, and curiosity for enhancing, controls and procedures within an organization.

• An ability to identify improvements to a risk and control framework and providing appropriate challenge.

• Ability to assimilate information quickly as well as synthesize insights and inputs from across multiple workstreams and teams on a complex subject matter. Ability to form impartial, effective, and strategic conclusions.

• Ability to deliver consistently and to a high standard against a broad range of competing priorities and to plan and manage a portfolio of multiple tasks/projects through to completion.

• Displays strong interpersonal and communication skills. The ability to build and manage an effective internal and external stakeholder network.

• Excellent Excel and SharePoint skills, confident using Microsoft Office suite.

Desirable skills/Preferred Qualifications:

• Experience engaging with senior stakeholders and/or supporting legal professionals.

• Good understanding of a risk and control framework (including, if applicable, Barclays LRR Risk Management framework) and of the legal and regulatory landscape within which Barclays operates.

• Makes recommendations for, and can implement, change.

• Proactively collaborates across different teams and geographies both within and beyond the Legal function.

You may be assessed on the key critical skills relevant for success in role, such as legal inventory management , assisting with the development, management and maintenance of the LRR Inventories as well as job-specific technical skills.

The location is Pune.