Project Coordinator 3

Project Coordinator III

itD is seeking a Project Coordinator III to support budget planning, forecasting, spend governance, accruals, and reporting within a leading technology company's Hardware Devices organization. The ideal candidate will bring 5+ years of experience in financial operations, spend analysis, budgeting, and forecasting, with practical expertise in AI-driven workflow automation and a proven track record of delivering actionable financial insights to directors and senior leadership.

Location: Hybrid — Sunnyvale, CA (3 days per week onsite).

Duration: 12 months

Pay Rate: $60 - $65 per hour.

We provide comprehensive medical benefits, a 401(k) plan, paid holidays, and more.

Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship.

Responsibilities

• Support quarterly and annual budget planning and forecasting cycles by guiding engineering teams through processes, resolving inquiries, and ensuring timely submissions.
• Analyze budget, forecast, and actual spend data to identify variances, explain underlying drivers, and recommend opportunities to optimize spending.
• Audit budget and forecast submissions to ensure financial data accuracy, integrity, and consistency across engineering teams.
• Manage monthly accrual cycles by collecting and validating accruals against open purchase order balances and goods or services received, ensuring timely and accurate submissions.
• Develop and maintain recurring reports and dashboards covering budget status, forecasts, commitments, vendors, purchase orders, and financial performance for leadership.
• Build and implement reusable AI agents, prompt-based assistants, and workflow automation solutions to streamline recurring financial analysis, reporting, and business processes.
• Partner with budget owners, engineering teams, Procurement, Sourcing Managers, Accounts Payable, and program management to resolve spend-related questions, present insights to directors and senior leaders, track action items, and drive issues to closure.

Internal Responsibilities

• Attend regular internal practice community meetings.
• Collaborate with your itD practice team on industry thought leadership.
• Complete client case studies and learning material, including blogs and media material.
• Build out material to contribute to the Digital Transformation practice.
• Attend internal itD networking events, both in person and virtually.
• Work with leadership on career fast-track opportunities.

Required Qualifications and Skills

• 5+ years of hands-on experience in spend tracking, budgeting, forecasting, and capacity or resource analysis.
• Practical experience with prompt engineering, AI agent development, or workflow automation to improve business processes.
• Advanced spreadsheet skills, including complex formulas, pivot tables, lookups, and large-workbook modeling.
• Experience analyzing financial data, identifying spend and forecast variances, and developing actionable recommendations.
• Experience building dashboards and data visualizations using Tableau, Power BI, Looker, or equivalent BI tools.
• Demonstrated ability to create and present financial reports and insights to directors and senior leadership, including non-finance stakeholders.
• Strong written and verbal communication skills in English, with the ability to explain financial findings clearly and concisely.
• Ability to work autonomously in ambiguous environments, manage competing priorities, meet deadlines, and proactively follow up on outstanding actions.
• Ability to handle confidential budget, vendor, and headcount information with discretion.

Preferred Qualifications and Skills

• Experience supporting engineering, hardware, R&D, manufacturing, or consumer electronics organizations.
• Experience with New Product Introduction (NPI) processes and product development lifecycle milestones.
• Previous experience at major technology or product companies such as Apple, Google, or Microsoft.
• Experience implementing process improvements, change management initiatives, and new business workflows.
• Bachelor's degree in Finance, Accounting, Economics, Engineering, Business Analytics, Data Science, Statistics, or a related quantitative field.
• Relevant professional experience or certifications in data analytics, Tableau, Microsoft Power BI, SQL, or cloud-based data analytics.

Education

A bachelor's degree in Finance, Accounting, Economics, Engineering, Business Analytics, Data Science, Statistics, or a related quantitative field is preferred but not required. Equivalent relevant professional experience may be considered.