Recruitment Coordination & Support

• Scheduling interviews across multiple time zones and managing end-to-end candidate logistics
• Coordinating with candidates, hiring managers and interview panels to ensure a seamless recruitment experience
• Managing applicant tracking system (ATS) Lever as well as administrative functions in recruitment support tools such as LinkedIn Recruiter, Handshake, and Notion
• As needed: sourcing, resume review, screens, requisition owner, etc.

People Operations Support

• Supporting onboarding processes to ensure smooth transitions for new hires, including system access, paperwork and orientation coordination
• Running background checks and other compliance related tasks 

Data Management and Reporting

• Maintaining accurate data across ATS, HRIS and other people-related tools.
• Generating and analyzing reports on hiring and people metrics (e.g., interview pass-through rates, retention rates, performance metrics, candidate experience and source effectiveness)

Process Optimization & Project Management

• Overseeing the development of dashboards and other analytical solutions to provide insight into hiring plans, progress to hiring goals and all other talent operational metrics
• Identifying automation opportunities and process improvements to improve candidate experience and drive strategic effectiveness initiatives (e.g., interviewer training, sourcing strategies, candidate exercise administration and grading)
• Developing and refining workflows for both recruitment and employee lifecycle operations
• Partnering with Talent, People and business leaders to define and scope needs and develop/lead execution of large project initiatives, change efforts and process improvements across Talent Acquisition
• Managing projects that span recruitment and people operations (e.g., onboarding programs, learning and development, performance and growth and interview training)
• Keeping timelines on track in a fast-paced environment with competing priorities

Communication and Relationship Building

• Acting as a bridge between candidates, employees, recruiters and the People Operations team
• Managing sensitive data and conversations with discretion and professionalism

About You and What You’ve Done:

• 2+ years of experience in recruitment coordination, talent operations or HR operations, preferably in a hypergrowth or SaaS environment.
• Experience managing Applicant Tracking Systems (ATS) such as Greenhouse, Lever or Workday.
• Strong organizational and project management skills, with the ability to handle multiple priorities in a fast-paced setting.
• Familiarity with HRIS and People Operations tools (e.g., Rippling).
• Experience using, evaluating and recommending recruiting and/or people operations technology to improve efficiency and streamline workflows.
• Excellent written and verbal communication skills to interact with candidates, hiring teams and stakeholders.
• High attention to detail with a strong sense of confidentiality and professionalism in handling sensitive employee and candidate data.
• Experience working with data reporting and analytics, including tools like Excel, Google Sheets or Tableau, to track hiring metrics and operational efficiency.
• Ability to optimize processes and improve workflows to drive efficiency in recruiting and onboarding.
• Strong interpersonal skills with a team-oriented, positive and proactive mindset.
• Adaptability and problem-solving skills to navigate ambiguity and change in a fast-growing environment.
• You are coachable and crave feedback, knowing that it helps you learn and grow more quickly; you have an ethos of continuous self-improvement