Administrative Assistant

Join Vylor—Powering the Future of Agriculture​

At Vylor, we’re advancing agriculture through breakthrough science—combining elite germplasm, cutting-edge biotech, and next-generation expertise in gene editing and molecular breeding. Our portfolio includes trusted industry brands like Pioneer®, Brevant®, and Hoegemeyer®, delivering performance farmers rely on.​

Join us to help scale innovation globally and shape what’s next in crop science.

The Opportunity: Administrative Assistant

Location: Eschbach, Germany (100% On-site)
Position Type: Part time - 80%

Role Overview

As an Administrative Assistant at our Eschbach Research Center, you will be the welcoming face of our facility and the organizational backbone supporting our research operations. Working in close daily partnership with our Administrative Specialist, you will ensure front-office and back-office activities run seamlessly in a vibrant, seasonal research environment.

Together with the Administrative Specialist, you will form a high-performing administrative tandem, coordinating site logistics, managing financial and shipping administration, welcoming visitors, and championing local safety and quality standards to keep our scientific teams operating at their best.

Key Responsibilities & Collaborative Focus

Partnership with the Administrative Specialist

• Co-Drive Daily Operations: Collaborate closely with the Administrative Specialist to coordinate day-to-day administrative priorities, divide core workflows efficiently, and provide mutual backup across critical center functions.
• Financial Administration: Partner with the Administrative Specialist on accounts payable (AP) and accounts receivable (AR), invoice tracking, purchase requisitions, and vendor expense reconciliation.
• Site & Meeting Logistics: Jointly plan, organize, and execute site meetings, internal group sessions, vendor visits, and special research center events.

Front Office, Visitor & Contractor Management

• Serve as the primary, welcoming point of contact for guests, contractors, and employees entering the Eschbach Research Center.
• Answer, screen and direct phone calls with a strong understanding of site operations, departmental teams, and internal policies.
• Oversee visitor check-in, badges, site introductions, and contractor coordination (including liaising with maintenance personnel).

Logistics, Procurement & Records

• Coordinate incoming and outgoing shipments, acting as a key contact for domestic and international seed shipments.
• Prepare customs clearance documentation and liaise with shipping brokers.
• Manage inventory and place orders for general office and departmental research supplies.
• Maintain organized physical and electronic filing systems.

Research Center & Operational Support

• Assist management and research teams with travel arrangements, meeting minutes, and internal announcements.
• Actively participate in local Environmental, Health & Safety (EHS) programs, supporting the local Safety Contact in maintaining a safe, compliant workplace.

What You Bring to the Role

Education & Experience

• Education: Secondary school diploma (or equivalent), complemented by formal vocational training or coursework in office administration, business management, or related fields.
• Experience: 2–3+ years of professional experience in an administrative, office coordination, or front-desk role.

Languages

• German: Fluent (written and verbal).
• English: Good professional working proficiency (written and verbal).

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Familiarity with ERP business systems (e.g., SAP) and electronic document/database management tools.

Core Competencies

• Team-First Mindset: Proven ability to build trusted working relationships, communicate proactively, and partner effectively with colleagues, especially in tandem with the Administrative Specialist.
• Customer Service Orientation: Friendly, positive, and professional presence as the first point of contact for the center.
• Organization & Agility: Strong ability to prioritize competing tasks independently, adapt quickly to changing seasonal demands, and maintain high accuracy under pressure.
• Discretion: Exceptional integrity in protecting sensitive and confidential operational data.
• Continuous Improvement: Proactive problem-solver who enjoys refining administrative procedures to boost efficiency, safety, and productivity.

Why Join Vylor?

At Vylor, your administrative support directly empowers scientists, agronomists, and researchers working on the frontlines of global food security. You will be part of a collaborative, purpose-driven culture where every team member’s contribution matters.

Vylor is an equal opportunity employer. We are committed to embracing our differences to enrich lives, advance innovation, and boost company performance. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, military or veteran status, pregnancy related conditions (including pregnancy, childbirth, or related medical conditions), disability or any other protected status in accordance with federal, state, or local laws.