Construction Administrator

Responsibilities

• Coordinate and manage project documentation, including contracts, drawings, specifications, and change orders.
• Review and process submittals, requests for information (RFIs), and other project-related documents.
• Maintain accurate records of project correspondence, meetings, and approvals.
• Assist in the preparation of project progress reports and financial documentation.
• Collaborate with project teams to ensure compliance with project requirements, regulations, and industry standards.
• Conduct regular site visits to monitor construction progress and quality.
• Act as a liaison between the project team, contractors, clients, and other stakeholders.
• Identify and resolve construction-related issues in a timely manner.
• Review and approve contractor work plans and schedules
• Document and report on-site observations, deviations, and corrective actions.
• Facilitate communication and coordination among project stakeholders.
• Attend project meetings and provide updates on construction activities.
• Collaborate with architects, engineers, contractors, and clients to ensure project success.
• Address inquiries and concerns from clients, regulatory agencies, and other parties involved in the project.
• Assist with project closeout activities.

Typical Duties

• Organize and maintain project files and records.
• Track project schedules and milestones.
• Assist in the preparation of bid packages and contract documents.
• Monitor project budgets and expenses.
• Coordinate meetings and communications with project stakeholders.
• Conduct site inspections and document observations.
• Verify compliance with project plans and specifications.
• Address field issues and facilitate resolutions.
• Coordinate inspections by regulatory agencies.
• Provide technical assistance and support to contractors and subcontractors.
• Prepare meeting agendas and minutes.
• Communicate project status and issues to stakeholders.
• Coordinate responses to requests for information.
• Mediate disputes and conflicts among project participants.
• Foster positive relationships with clients and project team members

Minimum Requirements

• 5+ years of environmental construction administration/management experience
• Valid driver’s license

Education

Bachelor’s degree in Construction Management or related field or equivalent experience will be considered. 

Skills

• Attention to detail and strong organizational skills.
• Proficiency in document management software.
• Familiarity with environmental construction contracts and specifications.
• Ability to multitask and prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Knowledge of environmental construction methods and techniques.
• Familiarity with environmental construction safety standards and regulations.
• Ability to interpret environmental construction drawings and specifications.
• Strong problem-solving and decision-making skills.
• Effective interpersonal and negotiation skills.
• Excellent interpersonal and communication skills.
• Ability to work effectively in a team environment.
• Strong leadership and negotiation skills.
• Proficiency in Microsoft Office Suite and project management software.
• Customer service orientation and client-focused approach.