Legal Administrative Support Specialist
No salary listed
Senior
Bachelor's
Washington, DC, USA
In Person
Administrative & Executive AssistanceExecutive Support
No H1B Sponsorship
US Citizenship Required
About the job
Requirements
- A minimum of five years of administrative or clerical experience within the last seven years, including at least two years in a Department of Defense environment.
- Proven experience managing travel arrangements through the Defense Travel System and handling taskers using ETMS2 or similar tasking systems.
- Demonstrated knowledge of the Department of Defense, particularly the Department of the Navy, the Navy, and the Marine Corps, including their public affairs functions, policies, and processes.
- Applicants may need access to a designated classified-material storage area and intermittent authorization to handle Secret/NOFORN materials, requiring Secret/NOFORN clearance.
- A relevant bachelor's degree is preferred but not mandatory.
- Candidates must be United States citizens.
- Proficiency with Microsoft Office products, including Word, Excel, PowerPoint, Publisher, and Adobe.
- Ability to multitask and pay close attention to detail.
- Strong analytical, organizational, and time-management skills.
- Strong oral and written communication skills.
Responsibilities
- Coordinate meetings, events, conferences, and engagements with senior executives, flag officers, and high-level private-sector entities within the Department of Defense.
- Manage phone calls, meeting requests, and senior leadership schedules, including those of the Deputy General Counsel, General Counsel, and Principal Deputy General Counsel.
- Prioritize, arrange, schedule, or decline meetings based on importance and alignment with organizational goals.
- Attend meetings, take detailed notes, and identify resulting directed actions.
- Greet visitors and answer questions related to established policies.
- Assist with confidential data correlation, assembly, and source-material acquisition as requested by the Deputy General Counsel.
- Draft, edit, and format correspondence, remarks, reports, and other documents, ensuring correct grammar and punctuation.
- Maintain organized records of working drafts and final documentation using internal file-storage systems.
- Create memos, letters, information binders, meeting agendas, minutes, and other documents as required.
- Perform general administrative and operational tasks, including updating phone rosters, managing conference rooms, and ensuring safety protocols are followed.
- Plan and schedule meetings, develop presentations, and provide logistical support for office events.
- Screen and direct phone calls and correspondence to maintain clear communication channels.
- Coordinate calendars, schedules, meeting logistics, and travel arrangements for senior leaders.
- Manage information flowing into and out of the office, including processing and distributing classified documents.
- Organize and maintain paper and electronic filing systems, track taskers, and identify process improvements.
- Help prepare presentation and event materials, ensuring a polished and professional appearance.
- Monitor and order office supplies to maintain sufficient inventory.
- Complete tasks within suspense dates and provide additional administrative support as needed.
Desired Qualifications
- At least five years of communications experience.
- A proven track record of successful campaigns.
- Strong knowledge of public-relations techniques.
- Experience managing travel through the Defense Travel System and taskers using ETMS2 or similar tasking systems.
- Proficiency in preparing correspondence according to Navy Correspondence Manual guidelines.
- Previous experience providing general-purpose administrative and clerical support for program tasks.
- Competency in secretarial duties, word processing, graphics, desktop publishing, editing, and coordination.
- Knowledge of working in a legal setting and familiarity with attorney-client privilege.
About the company
ProSidian Consulting provides management and operations consulting to private companies, Fortune 1000 enterprises, and government agencies. It uses industry-aligned services across six practice areas: Risk Management, Energy & Sustainability, Compliance, Business Process, IT Effectiveness, and Human Capital, delivered by multidisciplinary teams. The firm connects strategy to execution with On-Demand Resources and targets drivers of economic profit—growth, margin, and efficiency—across assets, processes, policies, and people. Its goal is to help leaders design and execute operations that increase value for customers and improve return on invested capital.
Company Size
11-50
Company Stage
N/A
Total Funding
N/A
Headquarters
Charlotte, North Carolina
Founded
2008
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Simplify's Take
What believers are saying
- ProSidian posted multiple NSF HR analytics roles in April 2026.
- June 2026 contract data shows $4.0M obligated across repeat federal buyers.
- GSA MAS validity through 2032 supports continued federal selling capacity.
What critics are saying
- PrimeRFP shows 41% of obligations came from NSF in June 2026.
- Eighty percent of obligations were not openly competed, risking renewal shocks.
- Without new federal recompetes, the firm risks collapse from contract loss.
What makes Prosidian Consulting unique
- ProSidian held a GSA MAS contract through May 17, 2032.
- ProSidian sells federal consulting across NSF, DoD, DOE, and Treasury.
- ProSidian positions itself in human capital, compliance, energy, and risk work.
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Benefits
- Remote Work Options