Admissions Recruiter - Student Affairs

Job Description Summary

Under the direction of the Director of Admissions, the Admissions Recruitment Coordinator is responsible for the development, implementation, and support of strategic recruitment and outreach initiatives for the MUSC College of Medicine. This position serves as a primary representative of the Office of Admissions and plays a key role in prospective student engagement, applicant advising, recruitment communications, event coordination, and enrollment support activities designed to attract, engage, and enroll a highly qualified applicant pool aligned with the mission and strategic enrollment goals of the College.

The position collaborates with faculty, staff, students, alumni, pre-health advisors, community organizations, and institutional partners to strengthen recruitment pipelines, enhance the prospective student experience, and support mission-centered recruitment and enrollment initiatives.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC004736 COM DO UME Admissions CC

Pay Rate Type

Salary

Pay Grade

University-GEN07

Pay Range

40,086.00 - 54,162.00 - 68,136.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Recruitment & Outreach 35%

• Develop, implement, and support comprehensive recruitment and outreach initiatives targeting college and post-baccalaureate students aligned with the College of Medicine’s mission, strategic enrollment priorities, and admissions goals.
• Represent the College of Medicine at various external events such as recruitment fairs, conferences, pre-health programs, information sessions, career fairs, community outreach events, and professional meetings locally, statewide, regionally, and occasionally nationally.
• Establish and maintain collaborative relationships with prospective students, pre-health advisors, counselors, faculty, administrators, alumni, community organizations, and partner institutions to strengthen recruitment pipelines and increase applicant engagement.
• Conduct proactive outreach and maintain ongoing communication with prospective applicants, feeder schools, and institutional partners through email, phone, virtual meetings, and other engagement platforms to support applicant and enrollment yield efforts.
• Support pathway, pipeline, and outreach initiatives designed to increase access and engagement within the applicant pool.
• Travel locally, statewide, regionally, and occasionally nationally to support recruitment activities and represent the College of Medicine.
• Deliver presentations and informational sessions to prospective students, pre-medical organizations, secondary and post-secondary institutions, advising groups, and community organizations regarding admissions processes, academic programs, and student resources.

Recruitment Marketing & Communications 10%

• In collaboration with the COM Communications team, develop and distribute recruitment communications, presentations, promotional materials, and digital content to support outreach and applicant engagement initiatives while ensuring consistency with institutional branding and communication standards.
• Assist with digital recruitment efforts, including website content updates, digital campaigns, virtual engagement initiatives, and social media outreach as appropriate.
• Support strategic communication plans designed to increase visibility, awareness, engagement, and enrollment within the prospective applicant pool.
• Coordinate communication efforts related to recruitment events, admissions programming, and prospective student engagement activities.

CRM & Data Management 15%

• Utilize CRM and admissions systems to manage recruitment communications, prospective student engagement, event tracking, and reporting activities.
• Maintain accurate recruitment records, applicant communications, outreach activities, and event participation data within designated databases and systems.
• Track recruitment activities, compile data, analyze recruitment outcomes, and assist with the preparation of annual recruitment assessments, reports, and related documentation.
• Assess recruitment activities and recommend process improvements based on data, outcomes, and enrollment trends.
• Collaborates with and provides support to the MUSC University Council of Recruitment and Admissions (UCRA)
• Support applicant conversion and enrollment yield initiatives through targeted outreach, follow-up communication, and engagement programming.

Advising & Counseling 15%

• Advise prospective students at the college and post-baccalaureate level regarding admissions requirements, application timelines, financial assistance resources, institutional policies, and educational opportunities.
• Serve as a knowledgeable resource for applicants by providing accurate, timely, and student-centered guidance throughout the recruitment and admissions process.
• Coordinate and maintain the Office of Admissions advising scheduling software.

Visitor Experience & Ambassador Program 15%

• Coordinate and support campus visits, information sessions, interview days, tours, and recruitment events to ensure a positive and professional visitor experience.
• Coordinate operational logistics and stakeholder participation for recruitment and outreach events, including scheduling, communications, and event support activities.
• Coordinate the Student Ambassador Program through the selection, training and scheduling of eligible Student Ambassadors to participate in recruitment events, outreach activities, campus tours, and prospective student engagement initiatives.

Special Events & Programming 5%

• Coordinate and support special recruitment programs, workshops, outreach initiatives, and admissions-related events hosted by the College of Medicine.
• Assist in the coordination of the Admissions Interview Day program.
• Support related College of Medicine events, included but are not limited to, Second Look Weekend, Graduation, New Student Orientation, Match Day, etc.
• Participate in evening and weekend recruitment programs, special events, and off-campus outreach activities as required.

Administrative & Operational Support 5%

• Collaborate with admissions, student affairs, academic affairs, and institutional partners to support recruitment operations and strategic enrollment initiatives.
• Assist with administrative and operational functions related to recruitment planning, event coordination, communication management, reporting, and office operations.
• Maintain professionalism, confidentiality, and compliance with institutional policies and applicable admissions standards.
• Perform additional admissions, recruitment, and student services-related duties as assigned.

Preferred Qualifications

• Experience working in medical education, higher education admissions, or pre-health advising.
• Knowledge of medical school admissions processes, applicant recruitment strategies, and enrollment management practices.
• Experience coordinating recruitment events, outreach initiatives, or student engagement programming.
• Familiarity with CRM and admissions systems such as Anthology, Ellucian, Slate, or similar platforms.

Preferred Knowledge, Skills, and Abilities

• Knowledge of admissions and recruitment principles, student engagement practices, and customer service standards.
• Ability to build and maintain effective working relationships with all constituencies.
• Strong public speaking, presentation, and interpersonal communication skills.
• Ability to organize and coordinate multiple projects and events simultaneously with attention to detail.
• Proven and demonstrated ability to meet deadlines.
• Proven and demonstrated ability to respond to inquiries, communications, emails, requests, etc., in a timely manner.
• Ability to analyze recruitment data and prepare reports to support strategic enrollment planning.
• Ability to work independently while contributing effectively within a collaborative team environment.
• Ability to work closely and collaborate with team members and internal partners.
• Ability to exercise sound judgment, professionalism, and discretion in interactions with prospective students and stakeholders.
• Experience in admissions, recruitment, student services, higher education, or a related field.
• Strong interpersonal, organizational, written, and verbal communication skills.
• Demonstrated ability to present information effectively to multiple audiences.
• Ability to manage multiple priorities and work collaboratively in a fast-paced, team-oriented environment.
• Proficiency with Microsoft Office and experience utilizing CRM or database management systems preferred.
• Ability to travel locally, statewide, regionally, and occasionally nationally using a personal vehicle.
• Valid driver’s license required.

Additional Job Description

Minimum Requirements: A bachelor's degree and one year experience in student services programs. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Frequent) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 50 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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