Real Estate Administrator

What’s Under the Hood

DriveTime Family of Brands is the largest privately owned used car sales finance & servicing company in the nation. Headquartered in Tempe, Arizona and Dallas, Texas, we create opportunities and improve the lives of our customers and our employees by placing a focus on putting the right customer, in the right vehicle, on the right terms and on their path to ownership.

The DriveTime Family of Brands spans across DriveTime, Bridgecrest and SilverRock.  You can find us at the intersection of technology and innovation as we use our proprietary tools and over two decades of industry knowledge to redefine the process of purchasing, financing, and protecting your vehicle. 

That’s Nice, But What’s the Job?

In short, you will support the Real Estate Department with the administrative and operational management of the company’s real estate portfolio. This role is responsible for invoice processing, lease administration, vendor and landlord coordination, utility management, property support activities, and maintaining accurate records across multiple systems. Success in this role requires strong attention to detail, organization, and the ability to manage multiple priorities while partnering with internal teams and external stakeholders.

In Long, as the Real Estate Administrator, you will be responsible for:

• Processing invoices and ensuring accurate billing, coding, and cost allocation.
• Researching and resolving invoice discrepancies, payment inquiries, and reimbursement requests.
• Preparing check requests and supporting utility, tax, and lease-related payments.
• Onboarding vendors and maintaining vendor documentation.
• Supporting audits by providing invoices, reconciliations, and supporting records.
• Maintaining lease records, renewal trackers, and real estate documentation.
• Drafting and coordinating lease-related notices, estoppels, and renewal documents.
• Serving as a liaison between Real Estate, Legal, landlords, vendors, and market teams.
• Managing utility account activities, including payments, service transfers, and account changes.
• Monitoring maintenance requests and coordinating resolutions with Facilities, vendors, and landlords.
• Supporting property management activities, space planning, occupancy tracking, and office setup needs.
• Receiving and routing municipal and HOA notices.
• Coordinating signage and decal orders and tracking installations.
• Maintaining SharePoint sites, property files, and department records.
• Assisting with annual reporting, data collection, mail distribution, and special projects.

So What Kind of Folks Are We Looking For?

• Highly organized with exceptional attention to detail.
• Strong communication and relationship-building skills.
• Able to manage multiple priorities in a fast-paced environment.
• Resourceful problem-solver with a customer-service mindset.
• Comfortable working independently and collaboratively.
• Proficient with technology and adaptable to new systems and processes.
• Able to handle confidential information with professionalism and discretion.

The Specifics.

• 2+ years of administrative, real estate, property management, lease administration, facilities, accounting, or related experience.
• Bachelors degree preferred.
• Experience processing invoices, payments, reimbursements, or financial documentation.
• Strong recordkeeping, data entry, and administrative support experience.
• Proficiency with Microsoft 365, including Excel, Outlook, Word, and Teams.
• Ability to maintain accurate documentation, trackers, and reporting tools.

Nice to Have

• Experience in commercial real estate, property management, or corporate real estate.
• Experience using Tango, LicensePro, Venminder, Ryan, NUS, Smartsheet, and SharePoint.
• Knowledge of lease administration, utility management, vendor onboarding, or audit support processes.

So What About the Perks? Perks matter

• We take a hybrid work approach, finding balance between the benefits of in-person and work-from-home environments. This position has an on-site expectation of a minimum of three days a week.
• Medical, dental, and vision, oh my! DriveTime Family of Brands covers a sizable amount of insurance premiums to ensure our employees receive top-tier healthcare coverage. 
• But Wait, There’s More. 401(K), Company paid life insurance policy, short and long-term disability coverage to name a few.
• Growth Opportunities. You grow, I grow, we all grow!  But seriously, DriveTime Family of Brands is committed to providing its employees with every opportunity to grow professionally with roughly over 1,000 employees promoted year over year.
• Tuition Reimbursement. We’re as passionate about your professional development as you are. With that, we’ll put our money where our mouth is.
• Wellness Program. Health is wealth! This program includes self-guided coaching and journeys, cash incentives and discounts on your medical premiums through engaging in fun activities!
• Gratitude is Green.  We offer competitive pay across the organization, because, well… money matters!

• In-House Gym. We want our employees to be the best versions of themselves. So come early, take a break in your day or finish strong with a workout!
• Give Us a Reason (or not), and We’ll Celebrate.  Regardless of whether there is a holiday or not, we are finding ways to kick back and enjoy each other’s company outside of day-to-day work.
• Smart-Casual Dress. Come dressed in jeans (you’ll fit right in with the rest of us).

• Paid Time Off. Not just lip service: we work hard, to play hard!  Paid time off includes (for all full-time roles) wellness days, holidays, and good ole' fashioned YOU time!  For our Part-timers, don't fear you get some time too...vacation time is available - the more you work, the more you earn!

Anything Else?  Absolutely.

DriveTime Family of Brands is Great Place to Work Certified! And get this: 90% of our rockstar employees say they feel right at home here.  We could spend a lot of time having you read about ALL our awards, but we’ll save time (and practice some humility) just naming a few others; Comparably Awards: Best Company for Diversity, Best Company Culture and Best Company Leadership, oh and don’t forget Phoenix Business Journal Healthiest Employers (okay, we’ll stop there)!

Hiring is contingent upon successful completion of our background and drug screening process. DriveTime is a drug-free, tobacco-free workplace and an Equal Opportunity Employer.

And when it comes to hiring, we don't just look for the right person for the job, we seek out the right person for DriveTime. Buckle up for plenty of opportunities to grow in a professional, fun, and high-energy environment!