Human Resources Intern

Description

The Human Resources Intern provides administrative and operational support to the Human Resources department across all MedRVA Healthcare locations. Working under the direction of the HR Manager, this position assists with daily HR functions, including recruitment, onboarding, employee records management, benefits administration, employee engagement, and HR compliance activities. 

This internship offers hands-on experience in a variety of human resources functions within a dynamic healthcare environment. The HR Intern will support departmental initiatives, assist with special projects, and contribute to efforts that enhance employee experience and improve HR processes and efficiencies. 

This is an in-person position.

Requirements

Recruitment and Onboarding 

• Assist with recruitment activities, including posting job openings, reviewing applications, coordinating interviews, and communicating with candidates. 
• Maintain accurate applicant tracking information within the Human Resources Information System (HRIS). 
• Support pre-employment processes, including background checks, reference checks, and other required documentation. 
• Assist with new-hire onboarding, including preparing orientation materials, coordinating onboarding activities, and organizing employee files. 
• Help ensure new-hire paperwork and onboarding requirements are completed accurately and timely. 
• Support initiatives to enhance the new-employee onboarding experience. 

HR Administration and Employee Records 

• Maintain and organize employee personnel files, ensuring accurate documentation and confidentiality. 
• Assist with HRIS data entry, updates, and routine audits to support data accuracy. 
• Support employee status changes, including new hires, transfers, and terminations. 
• Assist with the preparation of HR correspondence, reports, spreadsheets, and presentations. 
• Respond to routine employee inquiries and direct more complex questions to the HR Manager. 
• Assist with scheduling meetings, interviews, training sessions, and other HR-related activities. 
• Provide general administrative support to the HR department. 

Benefits and Payroll Support 

• Assist with employee benefits administration, including enrollment documentation, employee communications, and record maintenance. 
• Support benefits reconciliation and routine audits to identify discrepancies for HR Manager review. 
• Assist with maintaining accurate employee information related to benefits eligibility and enrollment. 
• Provide administrative support for payroll-related processes, including reviewing employee information and supporting documentation. 
• Assist with annual open enrollment activities and employee benefits communications. 

Employee Engagement and Development 

• Assist with planning and coordinating employee engagement, recognition, and appreciation initiatives. 
• Support employee communication efforts and activities that promote MedRVA's organizational culture and values. 
• Assist with coordinating employee training and development activities. 
• Support the annual performance evaluation process, including tracking completion and maintaining documentation. 
• Participate in HR initiatives focused on employee retention, engagement, and workplace culture. 

HR Compliance and Special Projects 

• Assist with routine audits of employee files, HR records, and compliance documentation. 
• Support the maintenance of Form I-9 documentation and other required employment records under HR Manager supervision. 
• Assist with updating HR policies, procedures, forms, and employee resources. 
• Support HR compliance initiatives and preparation for internal or external audits. 
• Assist with collecting and organizing HR metrics and preparing routine reports. 
• Participate in special projects focused on HR process improvements, efficiencies, and employee experience. 
• Perform other related duties as assigned. 

Pay for this position is $18/hour  

Required Skills and Responsibilities: 

• Strong verbal and written communication skills. 
• Excellent interpersonal and customer service skills. 
• Strong organizational skills with attention to detail and accuracy. 
• Ability to maintain confidentiality and handle sensitive employee information professionally. 
• Strong time management skills and ability to prioritize multiple assignments. 
• Willingness to learn and develop knowledge of human resources practices and procedures. 
• Ability to work both independently on assigned tasks and collaboratively with others. 
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint. 
• Ability to learn and navigate HR information systems and other business software. 
• Demonstrates professionalism, initiative, dependability, and a positive attitude. 
• Ability to work effectively in a fast-paced healthcare environment. 

Education and Experience: 

• Currently enrolled in an associate or bachelor's degree program in Human Resources, Business Administration, Healthcare Administration, or a related field; recent graduates may also be considered. 
• Interest in pursuing a career in human resources. 
• Previous administrative, customer service, or office experience preferred but not required. 
• Prior experience with Microsoft Office applications preferred. 
• No previous professional HR experience required. 

ADA Job Requirements: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Physical Demands: Prolonged periods sitting at a desk and working on a computer.   
• Communication Skills: Writing, speaking, hearing, reading, interpersonal relationships, receiving instructions, giving instructions.   
• Intellectual Skills: Short and long term memory, abstract reasoning, decision making, directing others, mathematical calculations.   
• Work Situations: Working as part of a group, working with the public, performing a variety of duties.   

Pay for this position is $18/hour   

Disclaimer: 

This job description indicates the general nature and level of work expected of the incumbent. It is designed to cover or contain a comprehensive listing of activities, but not all-inclusive, listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required. See ADA checklist for specific related criteria.