Whittier Health Network

Rehabilitation hospitals and skilled nursing

Rehab Administrative Secretary

Administrative SupportConfirmed live in the last 24 hours

Full-timeWestborough, MA, USA$16 - $19.40 /hrIn-person

About the Job

Requirements

Secretarial or medical records training.
Ability to coordinate multiple systems.
Intermediate experience with personal computers and common software packages, including Word for Windows, Corel Draw, Lotus, Excel, and Visio.
Ability to interact with professional and medical staff, patients and families, and the general public.
Knowledge of growth and development across the life span.
Knowledge, experience, and competency in working with adults in rehabilitation and geriatric age groups.
Ability to work independently with minimal supervision while coordinating multiple tasks.

Responsibilities

Provide secretarial support to the Director of Rehabilitation Services and rehabilitation staff, including occupational therapy, physical therapy, therapeutic recreation, clinical dietetics, and outpatient personnel, as requested.
Implement and maintain personnel records and calculate payroll for rehabilitation services division staff.
Assist with medical record keeping, including admission and discharge coordination.
Perform data processing, database, desktop publishing, word processing, and spreadsheet tasks using personal computers.
Process doctors' orders for the rehabilitation services division.
Process travel reimbursements for rehabilitation services division staff.
Maintain and balance petty cash for the rehabilitation services division.
Handle general telephone responsibilities.
Order, maintain inventory, stock, and price billable and non-billable rehabilitation equipment.
Calculate patient equipment purchases from the rehabilitation services division.
Take meeting minutes for inpatient rehabilitation meetings and hospital-wide task forces involving inpatient rehabilitation staff; type, file, and distribute the minutes to staff.
Assist with orientation of new employees to the inpatient rehabilitation department, including establishing employee files, adding employees to disaster listings, and preparing other internal reports.
Maintain licensing and CPR records and reports.
Assist with reviewing and revising inpatient, outpatient, policy and procedure, and guideline manuals.
Establish, design, and implement forms as requested.
Maintain an efficient working environment, including the functional operation of copiers, printers, and personal computers.

Rehab Administrative Secretary – Full Time - 80 hours

Join a team where continuity of care isn’t just a goal—it’s how we work. At Whittier Rehabilitation Hospital’ we’re building something special: a high-performing, close-knit therapy team that puts patients first and supports one another every step of the way.

Essential Functions:
      1). Performs various duties of the rehabilitation services division.
            a).        Provides secretarial support to the Director of Rehabilitation Services as well as the rehabilitation staff including OT, PT, TR, CD, and OP as requested.
            b).        Implement and maintain personnel records and calculations of payroll for the rehabilitation services division staff.
            c).        Assist in medical record keeping including admission/discharge coordination.
            d).        Performs data processing, data base, desk top publishing, word processing and spread sheet applications utilizing personal computers.
            e).        Processing of Doctors orders to the rehabilitation services division.
            f).         Processes travel reimbursements for rehabilitation services division staff.
            g).        Maintains/balances petty cash for rehabilitation services division.
            h).        General telephone responsibilities.
            i).         Responsible for ordering, maintaining inventory, stocking and pricing all rehabilitation equipment (billable and non-billable items).
            j).         Calculate patient equipment purchases from the rehabilitation services division.
            k).        Takes meeting minutes for IP Rehab. meetings and hospital wide task forces in which IP rehab. staff is involved, types, files, and distributes to staff.
            l).         Assist with new employee orientation to IP Rehab. Department including establishment of employee files, inclusion into disaster listing, and other internal reports.
            m).       Maintains licensing, CPR records, reports.
            n).        Assist with review, revision of all IP, OP, Policy and Procedure and guideline manuals.
            o).        Establish, design and implement forms as requested.
            p).        Maintains efficient working environment including functional operation of copiers, printers, PC’s.

PREREQUISITES:
      1). Secretarial/medical records training.
      2). Ability to coordinate multiple systems.
      3). Intermediate experience with personal computers including a variety of common software packages (i.e., Word for Windows, Corel draw, Lotus, Excel, Visio, etc.)
      4). Ability to interact with professional/medical staff, patient/families and general public.
      5). Knowledge of growth and development across the life span.
      6). Knowledge, experience and competency in dealing with adult rehabilitation and geriatric age group.
7). Must be able to work independently with minimum supervision, coordinating multiple tasks.
Benfits Offered:

401k
Paid Vacation, Sick, Holiday
Medical, Dental Vision insurance
Life and Disability polices
Accident, Hospital and Critical Illness policies
Health Savings Account
Flexible Spending Account

About the Company

Whittier Health Network

Rehabilitation hospitals and skilled nursing

Whittier Health Network is a family-owned healthcare system in Massachusetts focused on rehabilitation and recovery after serious illness or injury. Its hospitals in Bradford and Westborough combine intensive rehabilitation with long-term acute care for patients with complex medical needs. Transitional care units support short-term recovery after surgery, while hospital-based outpatient clinics provide one-on-one therapy. Treatment includes stroke rehabilitation, wound care and support for patients coming off ventilators, with physical, occupational and speech therapy available across its services. Founded in 1982, the network is headquartered in Haverhill, Massachusetts.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Haverhill, MA
Founded: 1982

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