Remote in USA+13 moreMore locations: Remote in Canada | Remote in UK | Remote in Finland | Remote in India | Remote in Germany | Remote in Ireland | Remote in Greece | Remote in Spain | Remote in Sweden | Remote in Switzerland | Remote in Italy | Remote in Estonia | Remote in France
RemoteFully remote in the listed countries; travel mainly within Europe, once or twice per quarter, for selected events.
Prior experience in events, marketing coordination, hospitality, or administration is welcome but not essential; organizational skills may be demonstrated through other proof points.
Fluent written and spoken English is required.
Must have the relevant right to work in an eligible country because visa sponsorship is not offered.
Travel is required for selected events, mainly in Europe, approximately once or twice per quarter.
Responsibilities
Plan and deliver the company’s presence at trade shows, industry conferences, and partner events, including stand logistics, brochure printing, shipping, registrations, staffing rotas, and lead capture.
Organize webinars, roadshows, and smaller marketing and sales events end to end, from booking through follow-up.
Manage relationships with venues, event organizers, vendors, and suppliers; negotiate costs and keep each event within budget.
Coordinate with Marketing and Sales stakeholders to ensure each event has suitable collateral and messaging, and that staff are briefed and ready.
Provide on-site support at selected events, including occasional travel within Europe and beyond.
Track logistics, budgets, and deadlines across concurrent events, and flag risks early.
Report on event budgets and prepare post-event recaps covering attendance, delivery issues, spend, leads captured, and operational recommendations for future events.
Desired Qualifications
An additional European language is welcome and useful for supplier and attendee coordination across Element’s European markets.
About Element.
✈️Travel will be required to support some events (up to twice/quarter). 📃 Fixed Term Contract until September 2027
Element develops a sovereign, interoperable and secure communications platform for government, defence and public sector organisations.
We are a for-profit company committed to open source, building on Matrix; the open communication standard created by the same team behind Element. Element works closely with organisations including the NATO, United Nations, and more than 35 governments to provide sovereign workplace solutions for public administration.
We are building something important for highly regulated and security-sensitive environments, and we cannot do that without a diverse and high-performing team. Our hiring process is designed to be respectful, transparent and fair.
Our Values.
We care about the greater good
We work together in the open
We are proud of how we serve our customers
We are ambitious and iterate rapidly
About you.
What we're looking for.
Exceptional organisational skills and attention to detail. This is the single most important requirement for the role. You can keep multiple projects, deadlines, suppliers, budgets, and small operational details under control without losing sight of the bigger picture
Some prior experience in events, marketing coordination, hospitality or administration is welcome, but not essential if other proof points around organisational skills exist
Comfortable managing multiple deadlines, suppliers and stakeholder requests a once, able to prioritise effectively, and staying calm when plans change at short notice
Confident communicator, able to brief and coordinate colleagues across Marketing and Sales
Fluent written and spoken English. An additional European language is welcome and useful for supplier and attendee coordination across Element’s European markets, but is not essential
About the role.
The impact you’ll make. Element is hiring a highly organised Marketing & Events Executive on a fixed term contract to cover Maternity Leave until September 2027. This role coordinate and deliver events that support our marketing and sales pipeline. Events vary from our own annual flagship event to trade shows, industry conferences, roadshows, dinners and webinars.
This is an early-career, execution-focused role. The single most important quality is organisational rigour; the ability to keep dozens of moving parts (venues, vendors, budgets, stakeholders, deadlines, admin) on track without anything slipping.
Travel will be required to support some events:
Mainly European travel
Not all events
Once or twice per quarter
What you’ll be doing.
Plan and deliver Element's presence at trade shows, industry conferences (including the government/defence conference circuit) and partner events; stand logistics, brochure printing, shipping, registrations, staffing rotas, ensuring lead capture etc
Organise webinars, roadshows and smaller marketing/sales events end to end, from booking through to follow-up
Manage relationships with venues, event organisers, vendors and suppliers, negotiating costs and keeping every event within its budget
Coordinate with Marketing and Sales stakeholders so each event has the right collateral, messaging and staff briefed and ready
Provide on-site support at selected events, including some occasional travel (within Europe and beyond)
Track logistics, budgets and deadlines across multiple concurrent events, flagging risks early
Report on event budgets and prepare post-event recaps covering attendance, delivery issues, spend, leads captured, and operational recommendations for future events
About joining Element.
Where we're located. We are a fully remote Team and this role is open to candidates based in any these countries: Canada, Estonia, Finland, France, Germany, Greece, Ireland, Italy, India, Spain, Sweden, Switzerland, UK, USA. Please note that we do not offer visa sponsorship at this time, so you'll need to have the relevant right to work.
Salary Range. Annual salary range: €45,000 - €55,000 (FTE - will be pro rata depending on the length of the contract)
Please note, this role is advertised fully remote in Europe (inc. UK), the salary will be benchmarked to your local market and may differ from the range above. The specific salary applicable to your location will be shared with you at the first stage of the recruitment process.
What we offer.
Meaningful, mission-driven work in open source
40 days of annual leave (incl. local bank holidays)
Share options
Discretionary annual bonus
Healthcare cover
Professional development budget
Access to a wellbeing platform
Home Office allowance
Company socials
Family-friendly environment
Our hiring process.
HR initial call (non technical) - Up to 30 min
First stage interview - Up to 45 min
Assessment/Test/Presentation
Last stage interview - Up to 60 min
Equality, diversity, and inclusion. Element does not discriminate on the basis of race, sex, colour, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.
Your personal data will be processed in accordance with our privacy policy.
Salary
Minimum: 45000 Maximum: 55000 Currency: EUR Pay period: Annual Additional info: Salary is Full Time Equivalent. Will be pro rata depending on the length of the contract