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Thales

Global defense and aerospace electronics

Personal Assistant to the VP of KTD Software and KTD Systems

Executive SupportConfirmed live in the last 24 hours
Full-timePalaiseau, FranceNo salary listedHybrid

About the Job

Requirements

  • A BTS in Support à l’Action Managériale or equivalent training is required.
  • At least five years of confirmed experience in a similar role is required.
  • Written and spoken English is mandatory because some meetings are conducted only in English and many emails are in English.
  • Experience with SAP/ERP is required.
  • Ability to resolve administrative delays or blockers is required.
  • Ability to manage urgent matters is required.
  • Organization, autonomy, discretion, and confidentiality are expected.

Responsibilities

  • Organize and manage meetings for the two VPs.
  • Organize occasional events, including seminars and boards.
  • Manage missions and expense reports.
  • Monitor and manage budgets for KTD Software, KTD Systems, PCC, and Startup Scouting for KTD Hardware.
  • Use SAP/ERP to create and track purchase requests, process full or partial order receipts, and enter monthly labor declarations in CATS.
  • Manage purchase requests using Guided Buying.
  • Manage the shared space across KTD teams.
  • Create and track non-disclosure agreements.
  • Manage and track OPTIMY.
  • Manage the shared Crytobox and Wiki spaces for KTD Systems and Software.
  • Digitize administrative and budget-related materials so they are accessible to everyone, including remotely.
  • Find solutions to administrative, accounting, IT, meeting and seminar organization, and supplier-related blockers.
  • Remind teams about topics that need to be addressed and raise alerts when appropriate.
  • Attend team meetings, including technical meetings.

Desired Qualifications

  • A sense of humor is a plus.

About the Company

Thales

Global defense and aerospace electronics

Thales designs and delivers critical technology for aerospace, defense, and digital security. Its products include electronics, software, and data-security systems that power air travel, payments, and modern military platforms, by integrating hardware and software to build systems such as avionics, radar, cybersecurity, and secure communications that collect sensor data and protect networks. It stands out through deep industrial experience, end-to-end solutions across defense, aerospace, and cybersecurity, and a focus on AI and quantum tech, aided by strategic acquisitions and partial state ownership. Its goal is to provide reliable, secure, and connected technologies that support national security, public safety, and everyday life by solving complex security and connectivity challenges.

Company size
10,001+
Company stage
IPO
Headquarters
Meudon, France
Founded
1893

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