Emergency Management Coordinator

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Responsible for the day to day planning, coordination and updates for the WVU Medicine Emergency Management Program and Emergency Operations Plan (EOP) including both internal and external event responses. Additionally, responsible to help plan, resource and execute all hospital-wide EOP training and exercise events in support of WVU Medicine’s overall disaster preparedness. Serve as a key member of the Emergency Preparedness Committee and provides project management and oversight for Emergency Preparedness tasks as assigned by the director. Serves as the Special Pathogen Treatment Center Coordinator for System Hospitals which includes all grant related reporting requirements, training, documentation and other related activities. Serve as the Hospital representative to local, state and regional hospital preparedness and association committees as needed in the absence of the Director.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Associate’s degree in Emergency Management, Public Health, Public law, Law Enforcement or related field

OR High School Diploma AND two (2) years’ Emergency Management experience in a healthcare setting.

2. A valid Driver’s License.

EXPERIENCE:

1. Three (3) years’ experience in an emergency management or disaster preparedness role.

2. One (1) year of experience conducting operational planning.

To be completed as established by department: (Administered at Department level)

1. Completion of FEMA Emergency Management Certifications within 6 months of hire.

2. Must be able to pass physical requirements necessary to conduct emergency response while wearing personal protective equipment (PPE).

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s Degree in Emergency Management, Public Health, Public law, Law Enforcement or related field.

2. FEMA HICS 100, 200 NIMS 100, 200, 400, 700

3. HSEEP (Homeland Security Exercise and Evaluation Program) Certification.

EXPERIENCE:

1. Three (3) years’ experience in emergency management or disaster preparedness in a healthcare setting.

2. Working knowledge of FEMA, SEMA CMS and Joint Commission standard compliance.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Assists the director with writing, coordinating and organizing all Emergency Operations Plans (EOPs) and policies with emphasis on Children’s hospital, if applicable, to ensure compliance with regulatory agencies and integration with the overall hospital plans and policies.  

2. Prepares class materials, tracks attendance, and maintains training records for all EM training.  Assist departments and clinics with training staff as needed to maintain EM proficiency.  

3. Assists the Emergency Management Program Director with all drills and exercises including tabletop, functional and full-scale drills in order to test Children’s Hospital preparedness.  Participates in a critique of each drill, records lessons learned, and develops improvement plans to address identified shortfalls.

4. Participates in environment of care rounds, site visits and fire drills with a multi-disciplinary team at WVU Medicine and off-site locations as assigned by the Program Director.

5. Develops and maintains a tracking system for Special Pathogen Treatment Center grant deliverables including training and education, supply inventory, and exercise development and execution in collaboration with the IPCU clinical program coordinators.

6. Serves as the key point of contact for all Special Pathogen Treatment Center coordination with regional, state and local authorities.

7. Ensures all activities and processes are in compliance with Joint Commission, CMS, NFPA and OSHA for WVU Children’s Hospital, WVU Medicine Campus facilities and associated clinics and practices.

8. Educates and trains Hospital leadership and staff as required on the implementation of the Hospital Incident Command System (HICS).

9. Takes part in EM subcommittee groups as assigned and coordinates projects associated with various emergency management scenarios for external events (trauma, bio-terrorism, chemical, nuclear, infectious disease and natural disasters).

10. Participates in the Hospital Emergency Preparedness Committee and any related sub-committees; contributes ideas and assists the Director in the planning process.  Proposes project plans and timelines for accomplishing outstanding tasks at the direction of the Director.

11. Collects, reviews and provides edit support to managers for departmental and clinic-level plans and ensure that the plans are comprehensive and cohesive. 

12. Serves as the electronic emergency notification system (LiveProcess) administrator to assist employees with updates, password changes, distribution list maintenance and communication to employees as necessary.

14. Serves as the Primary trainer for the WVUH Hospital Decontamination Team to ensure the overall preparedness of the WVUH DECON team volunteers.

15. Conducts periodic maintenance and checks on emergency preparedness equipment and supplies to ensure that they are available and in good working condition.

16. Promotes a strong organizational structure through which designated hospitals , EMS agencies, long term care centers and frontline providers in collaboration with WVU Medicine and public health partners can best mitigate, prepare, respond to, and recover from infectious disease threats.

17. In collaboration with WVU Medicine Infection and Prevention Containment Unit (IPCU) leadership, identifies, prioritizes and addresses planning and procedural issues critical to advancing readiness for infectious diseases.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.

While performing the duties of this job the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl.

2. The employee must occasionally lift and or move objects up to 50 pounds.

3. Specific vision abilities required by this job include: close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

4. Employee must be able to meet the physical requirement to perform tasks while wearing appropriate personal protective equipment (PPE) including a powered air-purifying respirator (PARP).

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold or heat; risk of electrical shock; explosives; risk of radiation and vibration.  The noise level in the work environment is usually quiet.

2. Normal daily work environment is generally in an office setting but can including all possible environments including all those listed in 1 above with little or no notice.

SKILLS AND ABILITIES:

1. Strong interpersonal, leadership and consensus building skills.

2. Operational problem solving/ decision making skills and experience.

3. Demonstrated ability to multi-task with strong verbal and written communication, presentation, training and teaching skills.  Strong ability to facilitate and organize large groups.

4. Demonstrated ability to work independently with little supervision and work equally as well as a member of a team.

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Exempt)

Company:

WVUH West Virginia University Hospitals

Cost Center:

532 WVUH Emergency Preparedness

Address:

1 Medical Center DriveMorgantownWest Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.