HR Administrator

The HR Administrator is responsible for the accurate, timely and controlled administration that supports the effective running of HR across the Praxis Group.

The role owns core HR administrative processes, including onboarding, employee lifecycle documentation, HR inbox management, Right to Work checks, SIA licence monitoring, payroll and benefits administration, probation administration, employee records, trackers and HR system data. The role is expected to bring structure, accuracy and follow-through to a busy HR environment where compliance, confidentiality and deadlines matter.

The role requires strong administration, organisation, attention to detail and confidence in chasing information. The postholder is expected to manage routine HR processes to a high standard, maintain reliable records, ask questions where needed, and take personal responsibility for the accuracy and completion of their work. The standard expected is that of a high-performing administrator who takes pride in process control, data accuracy and dependable HR support.

Main Duties:

Manage the HR inbox, ensuring queries are logged, allocated, chased and progressed appropriately.
Draft and issue offer letters, contracts, contract changes and standard HR correspondence using approved templates.
Administer the end-to-end onboarding process, including candidate communication, documentation collation, checklist completion and employee record creation.
Maintain accurate employee records across personnel files, People First, HR trackers and administrative logs.
Own Right to Work administration, ensuring checks, records and follow-up monitoring are completed accurately and on time.
Administer and monitor SIA licence documentation, renewal dates and related compliance records.
Support payroll and benefits administration, including monthly joiner, leaver and change processing.
Input rota information where required and support managers in ensuring HR system records are accurate.
Own probation administration, including deadline tracking, manager prompts and issuing confirmation letters.
Support ER case administration, including document collation, letter issuing, tracking, filing and record keeping.
Attend HR meetings where required to take accurate notes and track agreed actions.
Maintain HR process calendars, including payroll cut-offs, probation dates, contract review dates, compliance renewals and recurring HR deadlines.
Carry out regular data quality checks across People First, personnel files and HR trackers, flagging and resolving gaps, inconsistencies or missing documentation.
Support TUPE administration, including ELI collation, document issue, consultation coordination and record management.
Chase managers, employees and external parties for required information, ensuring delays are followed up and escalated where appropriate.
Maintain confidentiality and data protection standards across all HR administration.
Support the wider HR team with general administration, process improvement and ad hoc HR activity as required.

Requirements, skills and competences

Strong administrative experience in a busy environment.
Excellent organisation and deadline management.
High level of accuracy and attention to detail.
Confident maintaining trackers, spreadsheets, records and system data.
Clear written communication.
Confident chasing information and following up with managers.
Competent in Microsoft Outlook, Word and Excel.
Able to handle confidential information appropriately.
Able to manage multiple tasks without losing control of detail.
HR administration experience desirable but not essential.
Experience in a regulated or compliance-driven environment desirable.

Personal qualities and standards

Takes ownership of administration and follow-through.
Works accurately and does not cut corners.
Keeps records clean, current and controlled.
Chases information with confidence and professionalism.
Asks sensible questions when something is unclear.
Maintains confidentiality and discretion.
Takes pride in reliable administrative support.
Stays organised in a busy environment.
Supports the team without creating avoidable rework.
Operates with consistency, care and accountability.

Benefits:

Highly competitive salary DOE
Discretionary bonus scheme
25 days holiday per year plus bank holidays
Office closure over festive season
Additional holiday with service
Private Medical Insurance (medical history disregarded)
Annual Dental benefit inclusive of two appointments per year
Healthcare Cash Plan
5% Company pension contribution
3x Life Assurance
Cycle to work scheme (on-site shower room facilities & bike parking in majority of head offices)
Employee Assistance Programme
Group income protection scheme
Daily healthy fruit & snacks (Head offices)
Comprehensive business expense policy

Professionalism | We consistently seek to exceed expectations. Our people can express themselves fully while upholding the highest standards of conduct, competence, and integrity.

Ownership | Every asset, challenge, and opportunity is treated as our own. We deliver all real estate services in-house — never outsourcing responsibility, accountability, or blame.

Entrepreneurialism | We challenge convention and champion imaginative solutions. Rigorous debate is encouraged, and everyone is empowered to make decisions that elevate performance.

Meritocracy | Results, hard work, and strong ideas matter more than age, tenure, or titles. We are a diverse team that collaborates openly so each person can reach their full potential.

Action This Day | We do not defer or delay. Anything that can be done today, is done today.

Praxis Real Estate Management

Human Resources Administrator

About the Job

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Desired Qualifications

About the Company

Praxis Real Estate Management

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