Portfolio & Grant Analyst

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Overview

Reporting to the Post Award Grant Manager in the Yale School of Public Health (YSPH), this position will be responsible for the financial management and oversight of a portfolio of accounts, including financial reporting and analysis, budgeting, planning and compliance. This portfolio may include global/international awards; the individual will be responsible for being up to date with international business practices and will develop and manage relationships with foreign sub sites, OSP and PIs. Responsibilities include keeping abreast of laws, regulations, external and internal policies and procedures governing the administration of sponsored awards, contracts, gifts and endowments and serve as a resource to Program-related faculty and staff. Monitor trends and identify potential funding gaps and manage funds from external sponsors, University transfers and commitments. Creates and updates financial plans and financial reporting.

Manages international subcontract process and collaborates with outside institutions to properly reconcile any advanced funds or funds sent directly to foreign sub sites. In collaboration with OSP and SPFA, work with PI’s and directors with sponsors for issues, including post award negotiations and conflict resolution. Partner with ORA, OSP and OISS offices to insure efficient business processes surrounding contracting, payment and reimbursement of Yale and non-Yale personnel and international entities, visitors and trainees.

*While this position is largely remote, travel to campus may be required several times per year.

Required skills and Abilities

1.Working knowledge of university organization; administrative and financial guidelines; Knowledge of accounting principles.

2.Demonstrated ability with financial tools and systems.  Excellent knowledge of Microsoft Office, including Strong experience using Microsoft Excel.

3.Superior customer service skills and the ability to work collaboratively with all levels across the University, with external vendors, foreign and domestic collaborators.

4.Excellent communication skills, both written and verbal. Well-developed analytical and organizational skills. Ability to work as part of a team while being a self-starter able to work independently.

5.Ability to cultivate and maintain strong working partnerships and communicate with faculty and staff. Ability to take responsibility for assigned tasks.

Preferred Education, Experience and Skills

Bachelor’s degree in accounting, Business Management, or related field. Prior experience with Grants & Contract Administration, including International sponsored award affairs and administration.  Workday Financials and/or the Yale Budgeting Tool (YBT), in addition to other University financial tools. Experience as an accountant/financial professional in a University setting.

Principal Responsibilities

1. Financial Analysis and Reporting:  Present financial information and recommendations thru data analysis and reporting in the development and maintenance of budgets. Identify funding issues and develop appropriate solutions. Review and approve reports for administrative actions including pre-award costs and no-cost extensions. Analyze data and develop complex analytical reports for principal investigators including trend analysis, forecast future financial scenarios, develop long range projections, and variance analyses. 2. Proposal Development:  Develop proposals and budgets for grant and contract submissions; coordinate with partnering institutions.  Ensure compliance with sponsor regulations and University policies and procedures.   Advise principal investigators of new funding opportunities and requirements. 3. Portfolio Management: Plan, organize and prioritize actions across multiple awards and investigators' portfolios. Ensure appropriate charging of expenses and integration of data. Advise and counsel principal investigators on financial issues and recommend alternative spending strategies, manage renewals, extensions and closeouts of grants, including final financial reporting to the sponsor. Analyze and negotiate budgets, contracts, and terms and conditions of research proposals. 4. Compliance and Risk Management:  Responsible for providing appropriate guidance on compliance matters during management of portfolio and collaborates with account holders to maintain such compliance. Review, interpret and effectively apply sponsor policies on a variety of topics including cost allowability, budget management and other award management activities to ensure compliance with sponsoring agency requirements and University policies and procedures.  5. Collaborative Finance Partner & Lead: Provides a high-level of service that maintains strong working relationships by interacting with faculty and internal and external contacts, such as the School of Medicine, Office of Research Administration and granting agencies by managing the internal pre award proposal process and the management of sponsored funding. 6. May perform other duties as assigned. Required Education and Experience Bachelor's degree required. Two years of related financial experience required.  Demonstrated application of financial, accounting and economic concepts. Required License(s) or Certification(s) Required Licenses and Certifications Physical Requirements Physical Requirements

Job Posting Date

09/22/2026

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (P4)

Salary Range

$55,000.00 - $85,000.00

Time Type

Full time

Duration Type

Staff

Work Model

Remote

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.