Duke University

Private research university in Durham, NC

Senior Coordinator - Quality and Project Commissioning

Facilities ManagementUpdated on Nov 14

Full-timeDurham, NC, USA$62.2k - $98.7k /yrIn-person

About the Job

Requirements

A.S. degree in engineering technology, architectural technology, building maintenance, construction, or another related field.
A minimum of seven years of experience in commercial, industrial, or institutional facilities design, construction, or maintenance, or an equivalent combination of relevant education and experience.
Extensive knowledge of building or utility systems, including HVAC and controls, plumbing and mechanical piping, electrical, water, chilled water, and building systems.
Ability to read and understand architectural and engineering drawings, including process flow diagrams, P&IDs, and ladder logic diagrams, as well as specifications and materials and equipment submittals.
Ability to provide solutions to technical problems of moderate scope and complexity.
Strong problem-solving and conflict-resolution abilities.
Oral and written communication skills sufficient to communicate effectively with senior University management, faculty, trade employees, supervisors, staff from other departments, students, and others.
Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Responsibilities

Represent Facility Operations on building and utility construction and renovation projects as a member of the Office of Project Management Capital Project Teams, participating in design, construction, commissioning, project turnover, and warranty phases.
Participate in project scoping meetings with the Project Manager, Building Coordinator and/or Facility Engineers, and designers to understand work scope, stakeholder goals, schedules, and impacts on existing building systems and utility infrastructure.
Monitor and facilitate execution of Duke Facilities Management Department’s High Performance Building Framework through the Sustainable Building Coordinator, commissioning agent, and Project Manager.
Escalate unresolved items from the Project Team to the Project Steering Team.
Provide timely recommendations on matters affecting long-term building and utility operations and maintenance and service delivery.
Review and provide written comments on drawings, specifications, and submittals.
Review control sequences of operation and building automation system graphics for compliance with Facilities Management Department Construction Standards.
Review equipment accessibility for maintenance and service activities, including access doors, valves, disconnects, and elevated surfaces.
Provide technical resources to capital projects during construction and through the warranty period.
Review project-team exceptions to Facilities Management Department Construction Standards and advise whether requests are justified or acceptable.
Review and comment on value-engineering options.
Review project requests for information responses and guide the Project Manager on impacts and appropriate responses to support project goals.
Review the integrated Project Construction Schedule, including milestones and detailed events.
Help establish quality expectations by participating in coordination meetings, reviewing coordination drawings and building information modeling (BIM) models for trade interferences, and discussing installation methods.
Identify Operations Team support needed for project construction activities.
Help coordinate shutdowns and service interruptions and assess their timing and schedule impacts.
Conduct construction project walkthroughs as needed based on tasks, phase, complexity, and construction speed.
Document and communicate issues through the Duke Project Manager.
Review change orders involving material, equipment, or design changes, as applicable.
Review preliminary test and balance reports and controls checkout reports.
Review the commissioning scope of work and testing plan, including the commissioning request for proposal, schedule of commissioning activities, commissioning issues log, and updates.
Determine whether the Capital Project Coordinator or another Facilities Management Department representative should participate in or witness acceptance or commissioning tests.
Coordinate and review project training requirements applicable to Facilities Management Department shops.
Receive and review the completed asset spreadsheet from the commissioning agent for Facilities Management Department incorporation into the Inform Enterprise Asset Management work order management system.
Review project turnover documents and plans.
Provide backup coverage for other Capital Project Coordinators and develop operational and facility knowledge.
Identify, review, and help develop solutions for applicable capital project warranty-phase issues.
Verify that measures have been implemented correctly.
Perform other duties as required.

Be You. Be Bold. Choose Duke.

Senior Coordinator, Quality and Project Commissioning

Be You.

At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Senior Coordinator, Quality and Project Commissioning, you’ll play a vital role in ensuring Duke’s capital projects are designed, constructed, commissioned, and transitioned to operations in a manner that supports long-term reliability, maintainability, operational efficiency, and sustainability.

The Senior Coordinator, Quality and Project Commissioning is responsible for representing Facility Operations on a variety of building and utility construction and renovation projects as a member of the Office of Project Management (OPM) Capital Project Teams. They will be involved in all phases of the project including design, construction, commissioning, project turnover, and warranty phase to the Operations Teams.

This involvement is intended to ensure design and construction goals are aligned with the following operations goals:

Deliver a fully functional, efficient, reliable and maintainable building
Minimize life-cycle cost of facilities
Early identification of issues
Construction projects are built to Duke’s specifications
Contractor means and methods are of high standard
Complete commissioning before move in

Minimum Qualifications

Education

A.S. Degree in engineering technology, architectural technology, building maintenance, construction or other related field.

Experience

Minimum of seven (7) or more years of experience in commercial, industrial or institutional facilities design, construction maintenance or an equivalent combination of relevant education and/or experience

Be Bold.

The Senior Coordinator, Quality and Project Commissioning serves as a key Facilities Management representative throughout the capital project lifecycle, providing operational expertise, quality oversight, commissioning support, and technical guidance to ensure projects meet Duke standards and operational requirements.

What You'll Do:

Project Team Participation and Planning

Participate as member of the project team.
Participate in project scoping meetings with the Project Manager, Building Coordinator and/or Facility Engineer(s), Designers at the beginning of a capital project to understand the scope of work, key customers and stakeholders goals, the project schedule, and potential impact on existing building systems and utility infrastructure.
Monitors and facilitates DUKE FMD’s High Performance Building Framework execution through Sustainable Building Coordinator, Cx Agent, and PM.
Escalate items which remain unresolved at the Project Team level to the Project Steering Team (PST).
Provide recommendations in a timely manner on key areas which impact the long term operation and maintenance of buildings and utilities, and the effective delivery of services to these facilities.

Design, Quality and Technical Review

Review and provide written comments on drawings, specifications and submittals.
Review control sequence of operations and BAS graphics for compliance with Facilities Management Department (FMD) Construction Standards.
Review equipment accessibility for all maintenance and service activities including location of access doors, valves, disconnects and elevated surfaces.
Provides technical resources to all capital projects during construction and through the warranty period.
Review exceptions to FMD Construction Standards identified by the project team and provide input if request is justified or acceptable.
Review and comment on any value-engineering options being considered.
Review all project RFI responses to provide guidance to PM on impact and proper responses to support project goals.
Review integrated Project Construction Schedule with milestone and detailed events.
Assist in setting quality expectations by participating in coordination meetings; reviewing and commenting on coordination drawings, BIM models (where used) for interferences between various trades; discussing means and methods of installations.

Construction Support and Commissioning

Identify required Operations Teams support to project construction activities.
Assist in coordinating for shutdowns and service interruptions, understand timing & schedule impacts.
Perform project walkthroughs during construction as needed based on tasks, phase, complexity & speed of construction.
Documents and communicates issues via Duke Project Manager.
Review Change Orders for material, equipment, or design changes where applicable.
Reviews preliminary Test and Balance (TAB) reports and Controls Checkout reports.
Review Commissioning Scope of Work and Testing Plan including Commissioning RFP, and schedule of commissioning activities and Commissioning issues log and all updates.
Decides if the Capital Project Coordinator or other FMD representative wants to participate or witness certain acceptance or commissioning tests.

Training, Asset Management and Project Turnover

Coordinates and reviews applicable project training requirements for FMD shops on all capital projects.
Receive and review completed Asset spreadsheet provided by Commissioning Agent for FMD to incorporate into Inform EAM (Enterprise Asset Management) Work Order Management System.
Reviews Project Turnover documents and plans.

Warranty and Continuous Support

Provide backup for other Capital Project Coordinators to ensure coverage is maintained and to develop further operational and facility knowledge.
Identify, review and assist to develop solutions for all applicable warranty phase issues on capital projects.
Verify measures implemented correctly.
Performs other duties as required.

What You'll Bring:

Skills

Extensive knowledge of building and/or utility systems HVAC & Controls, Plumbing/Mechanical Piping, Electrical, Water, Chilled Water, Building Systems.
Ability to read and understand architectural and engineering drawings including process flow diagrams, P&ID's, and ladder logic diagrams, specifications, and materials and equipment submittals.
Ability to provide solutions to a variety of technical problems of moderate scope and complexity.
Excellent attention to detail, analysis and decision-making skills.
Strong problem solving and conflict resolution abilities.
Excellent oral and written communication skills; ability to communicate effectively to a wide range of audiences, including senior University management, faculty, trade employees, supervisors, staff from other departments, students, and others.
Proficient in the use of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Choose Duke.

At Duke, you'll have the opportunity to contribute to the successful delivery of complex facilities and infrastructure projects that support education, healthcare, research, and campus operations. Your expertise in quality assurance, commissioning, and operational readiness will help ensure facilities perform as intended and provide lasting value to the Duke community.

Ready to Make a Difference?

Apply now and help us build a stronger, smarter, and more connected future.

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $62,247.00 to USD $98,692.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [email protected]; phone: 919-668-1267).

About the Company

Duke University

Private research university in Durham, NC

Duke University is a research university offering undergraduate, graduate, and professional education alongside interdisciplinary research and health care.

Company size: Not listed
Company stage: Not listed
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