M

Morguard

Fully integrated real estate management company

Administrative Coordinator - Facilities Operations & Construction

Full-TimeUpdated on 10/23/2026
$60k - $70k/yr
Mid
Bachelor's, Associate's
Boynton Beach, FL, USA
In Person
Administrative & Executive AssistanceAdministrative Support

About the job

Requirements
  • A high school diploma or equivalent is required.
  • Three or more years of administrative or project-coordination experience in construction, real estate development, property management, facilities, or a related environment is preferred.
  • Working knowledge of construction and facilities terminology and documents, including contracts, purchase orders, change orders, requests for information, submittals, payment applications, lien waivers, permits, inspections, and closeout records.
  • Experience supporting budget, invoice, commitment, and job-cost tracking; ability to reconcile records, recognize inconsistencies, and escalate questions appropriately.
  • Advanced proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and Teams.
  • Ability to use Yardi, Entrata, VendorPM, Procore, Bluebeam, Smartsheet, or similar systems.
  • Strong organization, written communication, analytical judgment, follow-through, and attention to detail.
  • Ability to manage competing priorities across a geographically dispersed portfolio while maintaining confidentiality and professionalism.
Responsibilities
  • Create and maintain complete administrative records for assigned projects, including scope documents, contracts, purchase orders, change orders, requests for information, submittals, permits, inspection reports, closeout documents, warranties, and correspondence.
  • Enter and update project data in approved systems; track milestones, deliverables, approvals, open items, and document status based on information supplied by the project owner.
  • Coordinate bid-package distribution, proposal logs, bid due dates, meeting logistics, and follow-up communications without performing technical bid evaluation or award approval.
  • Maintain project dashboards and exception reports identifying overdue items, missing documentation, budget variances, and decisions needed from the project owner or leadership.
  • Support administrative closeout, including final documentation, lien waivers, warranties, permits, inspection records, vendor files, and archive completion.
  • Maintain capital and operational trackers, facilities documentation, compliance calendars, inspection records, lender requirements, environmental-program records, and maintenance or safety audit files.
  • Coordinate vendor onboarding, certificates of insurance, W-9s, licenses, service agreements, renewals, and other vendor compliance records in alignment with company processes.
  • Serve as the administrative point of contact for assigned national partnerships; maintain national-contract records, track agreements and renewals, administer rebate-program documentation and reporting, and support communication among vendors, property teams, Area Service Managers, and leadership.
  • Support emergency and disaster coordination through logistics tracking, supply and inventory records, utility information, site updates, and leadership reporting as directed.
  • Set up and maintain assigned project cost trackers using approved budgets, commitments, invoices, payment applications, change orders, forecasts, and actuals provided through company systems and project records.
  • Reconcile administrative trackers to available accounting and project-system reports; identify discrepancies and route them to the project owner and Accounting for resolution.
  • Provide administrative support for accounts payable and accounts receivable processes, including routing invoices, payment applications, purchase orders, coding requests, billing information, and related documentation through approved workflows.
  • Prepare recurring cost summaries and variance reports for review by the project owner and leadership.
  • Support job-cost administration for projects assigned within annually approved thresholds; the role does not own job costs or approve budgets, commitments, change orders, forecasts, coding decisions, or payments.
  • Manage calendars, meetings, travel, expense reports, correspondence, and presentation materials for designated facilities and construction leaders.
  • Prepare agendas, meeting materials, decision logs, action-item trackers, and leadership updates; follow up with responsible parties on commitments and due dates.
  • Assist Area Service Managers, the Assistant Director of Construction, and other designated team members with the preparation, allocation, documentation, and timely submission of monthly expense reports.
  • Coordinate across Operations, Construction and Development, Accounting, Risk Management, Environmental, Procurement, and property teams.
  • Prepare and analyze operational performance metrics and key performance indicators; develop and maintain executive-ready dashboards, presentations, summaries, and status reports covering project delivery, cost, compliance, vendor activity, and outstanding decisions.
  • Draft and distribute department communications, policy notices, strategic memoranda, leadership updates, and other internal communications as directed.
  • Work closely with the Director of Maintenance Services to develop and maintain standardized templates, naming conventions, filing protocols, intake forms, and tracking tools that improve data quality and portfolio visibility.
  • Support technology adoption and workflow standardization across construction and facilities administration, including Microsoft 365 and approved property, accounting, vendor, and construction platforms.
  • Identify recurring administrative gaps and recommend practical process improvements, controls, and escalation paths.
  • Perform other related administrative, reporting, coordination, and special-project duties as assigned.
Desired Qualifications
  • An associate or bachelor's degree in business administration, Construction Management, Facilities Management, Accounting, Analytics, or a related field is preferred.
  • Experience with Yardi, Entrata, VendorPM, Procore, Bluebeam, Smartsheet, or similar systems is preferred.
  • Notary Public certification, or willingness to obtain it, is preferred.

About the company

M

Morguard

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Website

Morguard is a fully integrated real estate company that owns, develops, and manages a wide portfolio of properties across North America, including residential, commercial, office, and industrial assets. Its operations cover the full lifecycle of real estate investments, combining ownership, asset management, and property management within a single platform, and it has historically used strategic restructurings and spin-offs (such as the Morguard North American Residential REIT) to focus on specific sectors. What sets Morguard apart is its long, continuous evolution into an integrated real estate platform with a diversified, multi-sector portfolio and a track record of adapting to market changes. The company's goal is to grow and optimize its extensive asset base while expanding its footprint across North America, delivering value through managed and owned properties.

Company Size

1,001-5,000

Company Stage

IPO

Headquarters

Mississauga, Canada

Founded

1905

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Simplify Jobs

Simplify's Take

What believers are saying

  • June 2026 debenture demand topped $1.3 billion, cutting refinancing costs to 4.307%.
  • CIB's $100 million loan funds retrofits across about 30 properties, lowering operating costs.
  • Normal course issuer bid renewal on September 17, 2026 signals confidence and capital discipline.

What critics are saying

  • Q2 2026 residential occupancy fell to 91.4% in Canada and 92.8% in the U.S.
  • Canada residential NOI dropped 6.6% year over year, driven by vacancy and softer leasing.
  • Morguard's executive-led empire concentrates control around K. Rai Sahi, heightening succession and governance risk.

What makes Morguard unique

  • Morguard owns and manages $24.2 billion across residential, office, retail, industrial, and hotels.
  • April 2026 DBRS upgraded Morguard to BBB(low), restoring investment-grade unsecured funding access.
  • September 2026 ReNew Fund with CIB and NERVA targets portfolio-scale retrofit execution.

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Benefits

  • Flexible Work Hours
  • Paid Vacation

Growth & Insights and Company News

6 month growth

3%

1 year growth

3%

2 year growth

3%
Storeys
Oct 8th, 2026
Moving day: September 2026 industry hires and promotions.

Moving day: September 2026 industry hires and promotions. For your information, reference, and networking needs, here are the moves, hires, and promotions the real estate and development industry saw in September 2026. October 08, 2026 Storeys know you like to know what's up. For your information, reference, and networking needs, here are the moves, hires, and promotions the real estate and development sector saw in September 2026: Jessica Summers has joined Mattamy Asset Management as Communications Specialist. Emily Valentini has joined Northcrest Developments as Director of Investments. Carley Balian has joined Allied Properties REIT as a Portfolio Operations Manager Lorrie King has joined Elysium Investments as Managing Director. Connie Amero has joined JLL Canada as Senior Vice President. Roheena Kohi has been promoted to Community Manager at Morguard. Stefanie Siu Chong has been named Head of BDP Quadrangle's Toronto studio. James Newlands has been promoted to Partner of MHBC Planning. Cortney Simkins has joined CIBC as Director of Real Estate Corporate Banking. Stephanie Marshall has returned to Colliers as Managing Director of Victoria Brokerage. Daniel Patrick has joined Carlson Construction as Project Manager. Marcello Ieropoli has joined CMHC as Senior Specialist of IT Portfolio James Lawrence has joined CAPREIT as Chief Operating Officer. Steffan Smith has started a new position as EVP, Chief Operating Officer at GWL Realty Advisors. Brendan Keefe has joined Peakhill Capital as a Director for Peakhill Opportunity REIT. Victoria Scott has been promoted to Associate Vice President at CBRE Canada. Madeline Clement has joined Jim Pattison Developments Ltd. as Vice President, Asset Management. Former Remax Canada president Christopher Alexander has joined Pathmark Partners as a senior advisor. Marib Pirzada has a new position as Senior Development Manager at Mattamy Homes. Joe Almeida is celebrating 35 years at Avison Young. Nicholas Carusi starting a new position as Director, National Real Estate Group at TD. Derek Kang has joined Canderel Group as Associate of Investments. Stephen Robinson has joined Morgan Construction and Environmental as Assistant Project Manager. Megan Borg has been promoted to Client Partnership Lead, Corporate Accounts at Colliers. Sabrina Loria has joined Beedie as Marketing Manager of Industrial. Michelle Yung has joined McCarthy Tétrault's Calgary Real Estate Group as Partner. Frédérique Dombrowski has joined the Canadian Housing Acquisition Fund as Director of Communications and Engagement. Emily Schinko has joined CMHC as a Specialist of Training. * For the biggest hires, promotions and professional achievements in Canadian construction, check out SiteNews. * For the new hires, promotions, appointments and achievements across the environment industry, check out Environment Journal.

Kalkine
Sep 28th, 2026
Why Morguard North American Residential REIT (TSX:MRG.UN) saw FFO decline across both Canada and the US.

Why Morguard North American Residential REIT (TSX:MRG.UN) saw FFO decline across both Canada and the US. 28 September 2026 10:48 AM EDT Summarize with AI You are reading a free article with opinions that may differ from the recommendation given by Kalkine in its paid research reports. Become a Kalkine member today to get access to our research reports, in-depth technical and fundamental research. Learn more A cross-border apartment REIT. Morguard North American Residential REIT (TSX:MRG.UN) reported basic funds from operations of $0.42 per unit for the second quarter of 2026, down 10.6 per cent from $0.47 a year earlier, as net Operating Income fell 4.7 per cent to $54.2 million and occupancy softened in both of its core markets. The decline answers the headline directly: this was a broad-based softening across the trust's Canadian and US portfolios rather than an issue confined to one country. The REIT owns and operates multi-family residential apartment properties in Canada, primarily in Ontario, and in the southeastern and southwestern United States, giving it direct exposure to rental market conditions in both countries simultaneously. Where the pressure showed up. Canadian occupancy fell to 91.4 per cent from 95.2 per cent a year earlier, while US occupancy declined to 92.8 per cent from 94.8 per cent. Proportionate net operating income fell 4.9 per cent, with Canadian operations down $1.1 million (6.6 per cent) and US operations down US$0.9 million (3.9 per cent), with unfavourable foreign exchange movements further reducing proportionate NOI by $0.4 million when translated back to Canadian dollars. Net Income fell 13.0 per cent to $26.1 million. What the simultaneous declines suggest. A decline occurring in both the Canadian and US portfolios at the same time is a somewhat different signal than a single-market issue: it points towards either broader Supply growth pressuring rents and occupancy in the specific sub-markets Morguard operates in, or a company-specific Factor affecting leasing execution across the portfolio, rather than a problem isolated to one country's economic conditions. The REIT's own disclosure did not provide a detailed explanation for the occupancy declines. Risks and milestones. Continued occupancy softening in either market would further pressure NOI and FFO, and the currency translation drag on US-dollar NOI adds a layer of foreign exchange risk on top of underlying operating performance. Investors should watch subsequent quarters for whether occupancy stabilises in both markets and for any further management commentary explaining the specific drivers behind this quarter's declines. Security structure. Morguard North American Residential REIT trades as trust units on the Toronto Stock Exchange, distributing income to unitholders under REIT tax rules, and is managed by an affiliate of Morguard Corporation, which also holds a significant ownership stake in the trust. Broader context. Because Morguard North American Residential REIT holds properties in both Canadian and US dollar-denominated markets, unitholders bear a layer of currency risk on top of local operating performance in each country, meaning a stable or even improving local-currency result can still translate into a weaker reported Canadian-dollar figure purely because of Exchange Rate movements, as seen in this quarter's proportionate NOI figures. Download Free Report - Explore 3 Stock Ideas & Industry Insights Unlock 3 stock ideas and key industry insights in our free report. This information is general in nature and does not consider your personal objectives, financial situation, or needs. It is not financial advice. All investments involve risk - consider independent advice before making any investment decisions. Disclaimer:

Morguard Corporation
Sep 18th, 2026
Morguard's Buzz Bloom & Build wins BOMA Toronto CREST Award.

Morguard's Buzz Bloom & Build wins BOMA Toronto CREST Award. Morguard is proud to announce that Morguard's Buzz, Bloom & Build program has received the 2026 BOMA Toronto CREST Award for Collaborative Excellence. This recognition celebrates the program's innovative approach to preserving biodiversity through community engagement. Launched in 2025, Buzz, Bloom & Build is Morguard's enterprise-wide biodiversity education and engagement program. The main objectives are to introduce biodiversity at the building level, create habitats for pollinators and other wildlife, plant native species, and empower property management teams across North America to adapt initiatives to their sites and support local ecosystems. Through a tiered four-level certification program, its residential, office, retail and industrial properties are encouraged to progress from education and engagement to multi-species habitat creation. At the highest tier, properties will have achieved multiple certified habitats. Additionally, property managers partner with local schools, community groups, and conservation organizations to extend biodiversity programming into surrounding neighborhoods. The program is supported by Sustainable Landscaping and Gardening Standards that guide both properties and vendors on habitat-friendly practices, native species prioritization, and pesticide reduction. Buzz, Bloom & Build partners with the Canadian Wildlife Federation and National Wildlife Federation (US), enabling properties to earn certification as a Wildlife Friendly Habitat. Since its launch, Buzz, Bloom & Build has achieved incredible results: * More than 70 properties have hosted a biodiversity education or engagement activity * 93 biodiversity activities have reached 8,077 participants * 44 properties now host active bee colonies * 17 partnerships have been established with conservation organizations * Native plantings, pollinator gardens and wildlife habitats have been introduced across the portfolio This work is part of Morguard's broader commitment to create more sustainable communities. It complements initiatives such as its Sustainable Landscaping and Gardening Standards and OnePlanet, its retail sustainability program. Through the 2025 OnePlanet TREEvia campaign alone, more than 7,500 participants across 18 retail properties helped support the planting of 2,000 trees in provinces where Morguard operates. Thank you to the many property teams, tenants, residents, visitors and community members who have helped bring Buzz, Bloom & Build to life! The success of Buzz, Bloom, & Build demonstrates what Morguard can accomplish to preserve nature when Morguard work together.

Newswire
Sep 16th, 2026
CIB closes $100 million loan with Morguard to advance building energy upgrades.

CIB closes $100 million loan with Morguard to advance building energy upgrades. Sep 16, 2026, 15:59 ET NERVA Energy to support deep energy retrofits across selected Morguard properties Disponible en français * Morguard has established a $145 million Morguard ReNew Fund supported by its partners * The Morguard ReNew Fund supports retrofits which will reduce energy use and help lower long-term operating costs, with a minimum 30 per cent reduction in emissions * Morguard and NERVA Energy will complete deep energy retrofits and optimization projects across a diverse portfolio of residential and commercial properties in Canada * Upgrades will modernize mechanical systems and support fuel switching to low-carbon heating and hot water options, including heat pumps and the use of district energy TORONTO, Sept. 16, 2026 /CNW/ - The Canada Infrastructure Bank (CIB) has reached financial close on a $100 million loan with Morguard Corporation to enable energy-efficient retrofits across a portfolio of approximately 30 properties in Canada. Morguard is a fully integrated real estate firm with more than $24.2 billion in assets under management across North America. Morguard will collaborate with NERVA Energy, a multi-disciplinary engineering firm specializing in energy performance, to design and implement the retrofit projects across the portfolio. The loan, coupled with an equity commitment from Morguard and its investors through the newly established Morguard ReNew Fund, will support portfolio-scale building upgrades across Morguard's multi-suite residential and commercial buildings, including retail, office and industrial properties. Upgrades are expected to include improvements to optimize building systems and mechanical equipment, along with low-carbon heating and hot water solutions. NERVA Energy is serving as the technical and delivery partner, providing integrated engineering and implementation across participating properties. The projects are focused on improving building performance, reducing emissions and supporting long-term operational efficiency. The upgrades are expected to reduce annual emissions by approximately 35,246 tonnes of CO[2]e across participating properties, while improving building performance and long-term operational efficiency. The CIB's loan is provided through its Building Retrofits Initiative, which offers low-cost, long-term financing to help building owners overcome high upfront costs and long payback periods associated with deep energy retrofits. Endorsements: Delivering deep retrofits at scale takes strong collaboration between building owners, technical experts, and long-term capital. Working with Morguard and NERVA Energy, we're accelerating deep retrofits that reduce energy use, save owners long-term operating expenses and cut emissions. Ehren Cory, CEO, Canada Infrastructure Bank Through investments like this, the Canada Infrastructure Bank is helping building owners make the upgrades needed to cut emissions, lower energy costs, and extend the life of the building. These large-scale retrofits will modernize buildings across Ontario and Quebec while supporting a cleaner economy and more resilient communities for generations to come. Hon. Gregor Robertson, Minister of Housing and Infrastructure and Minister responsible for Pacific Economic Development Canada This $100 million investment through the Canada Infrastructure Bank will help modernize buildings across Canada, reduce emissions by more than 35,000 tonnes annually, and improve long-term energy efficiency. By partnering with Morguard and NERVA Energy, we are supporting practical solutions that strengthen our building infrastructure while advancing Canada's clean economy. Hon. Shafqat Ali, President of the Treasury Establishing the Morguard ReNew Fund, with support from CIB, advances our ongoing efforts to strengthen the performance, efficiency and resilience of our properties over time. By implementing retrofit upgrades across selected assets, we are improving building operations, reducing emissions and continuing to position our portfolio for long-term value creation. Angela Sahi, President and Chief Executive Officer, Morguard Corporation This is a clear example of where the industry is heading. Retrofit programs are no longer conceptual or fragmented, they are becoming structured, measurable and scalable. We are proud to support Morguard in delivering tangible performance improvements across their portfolio while advancing Canadian expertise in this space. Rob Hallewick, Chief Executive Officer, NERVA Energy Morguard Corporation Morguard Corporation is a real estate investment company listed on the Toronto Stock Exchange (TSX: MRC). The company and its subsidiaries, Morguard REIT (TSX: MRT.UN) and Morguard North American Residential REIT (TSX: MRG.UN), own a diversified portfolio of real estate assets across multiple classes, including office, industrial, retail, multi-suite residential and hotel. Morguard also provides real estate management services to institutional and other investors. As of June 30, 2026, Morguard's owned and managed portfolio of assets was valued at $24.2 billion. NERVA Energy NERVA Energy is a Canadian multidisciplinary engineering firm specializing in the delivery of high-performance building retrofit solutions. Combining in-house engineering expertise with field execution capabilities, NERVA provides turnkey programs that optimize building systems, improve energy performance, and enhance overall asset quality. With a focus on measurable outcomes and accountability, NERVA's solutions are supported by performance guarantees, ensuring that projected results are realized in practice. The firm works with building owners and institutional partners to deliver scalable retrofit programs that improve efficiency, reduce emissions, and strengthen long-term asset performance. SOURCE Canada Infrastructure Bank Media Contacts: [email protected]

Storeys
Sep 1st, 2026
Moving day: August 2026 industry hires and promotions.

Moving day: August 2026 industry hires and promotions. For your information, reference, and networking needs, here are the moves, hires, and promotions the real estate and development industry saw in August 2026. September 01, 2026 Storeys know you like to know what's up. For your information, reference, and networking needs, here are the moves, hires, and promotions the real estate and development sector saw in August 2026: John Wallace has been promoted to Senior VP of Brokerage Services at CBRE. Marie Gillespie has been promoted to Regional Property Manager at Cushman & Wakefield. David Gu has joined GWL Realty Advisors as an Analyst of Asset Management. Leanna Denny has joined Wesgroup Properties as Marketing Manager. Chad Boorman has joined PC Urban team as Chief Financial Officer. Larina La Madrid has joined Hopewell Real Estate Services as a Manager of National Portfolio Management. Clare Eow has been promoted to Associate of Special Loans and Restructuring at EQ Bank. Kasper Hemmingsen has been promoted to VP of Asset Management at Canadian Urban Limited. Giordana Sita has joined Tricap Properties as Development Manager. Julia Piccolo has joined Colliers as a Senior Communications and PR Specialist, and Taylor Shukalak has been promoted to Senior Associate of Investment Sales. Hossein Abbasi has joined CMHC as Enterprise Vulnerability Management Specialist. Emelia Cheese has joined Toronto Community Housing as Manager of Development Finance. Evan Siddall has been appointed inaugural Chair of the Board of Directors of Build Canada Homes. James Cox has joined Build Canada Homes as VP of Real Estate (Central Region), Caroline McGregor has joined as Director of Acquisitions and Business Development, and Misha Tran has joined as Director of Real Estate (Sales, Marketing and Leasing) as part of BCH's takeover of Canada Lands Company's real estate arm. Joshua Green has joined Morguard as Director of Asset Management. Nicholas Foster has been promoted to VP of Senior Sales Director at CBRE, and Matthew Hanson has been promoted to Senior Sales Associate. Shaan Dhaliwal has joined National Bank of Canada as Director of Real Estate Finance. Alexandra Mijovic has been promoted to Senior Human Resources Generalist at Compass Communities. Dazle Gumabao has been promoted to Assistant Development Manager at Marcon. Gladice Sarmiento has joined VetStrategy as Head of Real Estate and Leasing. Josh Kirles has been promoted to Specialist of Housing Economics at CMHC. Kristina Mirkovic has started a new role as Director, Sales at Empire Homes. Stephanie Gaydosh has joined Tetra Realty Advisors as Director, Portfolio Management. Michael Burak has joined Nonni Property Group as Vice President, Development. Jerry Nguyen, JD has joined Concert Properties as General Counsel. Matthew Warzecha has joined Activia as Vice-President of Design & Development. Susan Cui has started a new position as Portfolio Manager, Real Estate Financing at National Bank of Canada * For the biggest hires, promotions and professional achievements in Canadian construction, check out SiteNews. * For the new hires, promotions, appointments and achievements across the environment industry, check out Environment Journal.